CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, September 7, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda September 7, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/1/2016 CITY COMMISSION REGULAR Meeting Agenda September 7, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATION Presentation: Serving with Honor. Responding with Compassion. (Fire-Rescue Chief L. Keith Tomey III) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of August 17, 2016. Attachments: Commission Minutes 081716 2. Temp. Reso. #R6227 approving a one-year renewal of the Community Development Block Grants Consultant Management Services Agreement with Community Redevelopment Associates of Florida, Inc.; authorizing the City Manager to execute the renewal agreement. (Community and Economic Development Director Eric Silva) Attachments: R6227 CDBG Consultant Management Svcs with backup 3. Temp. Reso. #R6229 authorizing the expenditure of $9,891 in State Law Enforcement Trust Funds for the purchase of a Biometrics4all Cross Match Guardian 200 civilian applicant live scan system from MOSA Technology Solutions, LLC, that will be utilized in police operations. (Police Chief Dexter Williams) Attachments: R6229-LETF Purchase of Livescan technology with backup City of Miramar, FL Page 3 Printed on 9/1/2016 CITY COMMISSION REGULAR Meeting Agenda September 7, 2016 MEETING 4. Temp. Reso. #R6237 approving an Inter-Local Agreement between Broward County and the City of Miramar to provide a five year term of cost share support for a water conservation incentives program to be coordinated by Broward County within the City of Miramar water service areas and authorize Broward County to conduct specific media promotion, outreach, administrative, and other activities in partnership with the City of Miramar at a base cost of $29,336 annually with 1% annual adjustment subject to annual budget approval by the City Commission. (Assistant Utilities Director Jody C. Kirkman, P.E.) Attachments: R6237 Water Conservation Incentives Program with backup 5. Temp. Reso. #R6214 approving the single one-year renewal option with Arthur J. Gallagher Risk Management Services, Inc. for property & casualty insurance broker services effective on October 1, 2016 through September 30, 2017. (Interim Human Resources Director Melanie McLean and Procurement Director Randy Cross) Attachments: R6214 Risk Management Svcs Renewal with backup 6. Temp. Reso. #R6267 approving the pre-litigation settlement of all claims of Bridget Rogers. (City Attorney Jamie A. Cole) Attachments: R6267 Rogers Pre-Litigation Settlement End of Consent RESOLUTION 7. Temp. Reso. #R6268 objecting to the blasting that is taking place near the City and causing damage to properties within the City, and directing the City attorney to investigate and research actions that can be taken by the City, including potential legislation and potential litigation, that would mitigate damage caused by blasting. (City Attorney Jamie A. Cole, Requested by Commissioner Yvette Colbourne) Attachments: R6268 Objection to Blasting Resolution QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 4 Printed on 9/1/2016 CITY COMMISSION REGULAR Meeting Agenda September 7, 2016 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 8. Temp. Reso. #R6235 considering Application No. 1601646, Site Plan and Application No. 1601652 Community Appearance Board approval for Red Road Commons, a 380-unit apartment development located at the southwest corner of Red Road and the Homestead Extension of the Florida Turnpike; making findings; approving Site Plan and Community Appearance Board applications with conditions of approval . (Community and Economic Development Director Eric Silva) Attachments: R6235-Site Plan Red Road Commons with backup 9. Temp. Reso. #R6236 considering Application No. 1600485, Site Plan, Application No. 1600487, Community Appearance Board and Application No. 1603901, Variance from Section 901.4 of the City’s Land Development Code, Table 3, Perimeter Bufferyard Width Requirements and Section 901.4.1, Minimum Pedestrian Landscape Zone for 3Z Properties LLC, for a proposed three story, 34,530 gross square foot office building with a parking lot and a warehouse to house its corporate headquarters, located on the west side of Southwest 145th Avenue, north of Miramar Parkway; making findings; approving Site Plan, Community Appearance Board and Variance applications with conditions of approval. (Community and Economic Development Director Eric Silva) Attachments: R6236 3Z Telecom SP CAB VAR with backup OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 5 Printed on 9/1/2016 CITY COMMISSION REGULAR Meeting Agenda September 7, 2016 MEETING City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: September 21, 2016 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 9/1/2016