CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, August 17, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 8/16/2016 CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATION Presentation: Recognition of Community Sponsors and Leaders. (Commissioner Darline B . Riggs) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes of the Workshop and Regular City Commission Meetings of July 6, 2016. Attachments: 7-6-16 Workshop Meeting Minutes 7-6-16 Regular Commission Meeting Minutes 2. Temp. Reso. #R6182 authorizing the expenditure of $44,825 in State Law Enforcement Trust Funds to retrofit a vehicle with specialized surveillance equipment that will be utilized in Police crime prevention operations. (Police Chief Dexter Williams) Attachments: R6182 LETF Purchase of Surveillance Platform with backup 3. Temp Reso. #R6197 approving an agreement between the City of Miramar and Audio Visual Innovations, Inc. (“AVI”) to purchase new cameras, projectors, video conferencing, assisted listening equipment, and professional services for the upgrade of the Town Center Council Chamber’s audio visual system that will service the Chamber’s Commission Meetings, Special Magistrate Meetings, and other special events in an amount not-to-exceed $94,120 through the utilization of the State of Florida Contract No. 880-000-09-1. (Information Technology Director Clayton D. Jenkins) Attachments: R6197 NEW Audio Visual System Upgrade with backup City of Miramar, FL Page 3 Printed on 8/16/2016 CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING 4. Temp. Reso. #R6213 providing a second amendment to the Qualified Target Industry Incentive for Project Potential/Strive; providing for local financial support in the form of cash in an amount not -to-exceed $71,000. (Community & Economic Development Department Director Eric Silva) Attachments: R6213 Project Potential-Strive 5. Temp. Reso. #R6219 authorizing approval of a new Interlocal Agreement with Broward County for guaranteed partial service related to building code services; authorizing the City Manager to execute the Interlocal Agreement. (Community & Economic Development Director Eric Silva) Attachments: R6219 Agreement with Broward County for Inspection Svcs with backup 6. Temp. Reso. #R6220 authorizing approval of a new Interlocal Agreement with Broward County for representation at hearings before the Broward County Minimum Housing/Unsafe Structures Board; authorizing the City Manager to execute the Interlocal Agreement . (Community & Economic Development Director Eric Silva) Attachments: R6220 Minimum Housing Unsafe Structures Board Hearings with backup 7. Temp. Reso. #R6216 accepting an Absolute Bill of Sale and Easement from Sunbeam Properties, Inc., for water and sewer system improvements serving Miramar Park of Commerce No. 29; authorizing the release of letter of credit number S538423 in the amount of $365,525 and accepting a one-year maintenance bond in the amount of $73,105 from Sunbeam Properties, Inc. (Construction & Facilities Management Director Luisa M. Millan) Attachments: R6216 W&S Improvements for MPC 29 with backup 8. Temp. Reso. #R6224 approving the award of IFB No. 16-017 entitled “Fire Apparatus Maintenance and Services” to Hall-Mark RTC for an initial two-year term, approval of annual expenditures in the amount of $200,000, commencing on October 1, 2016, and authorization for the City Manager to execute the appropriate agreement. (Public Works Director Bernard Buxton-Tetteh, Procurement Director Randy Cross and Fire Chief Keith Tomey) Attachments: R6224 Hall-mark RTC- Fire Apparatus Maintenance and Svcs with backup City of Miramar, FL Page 4 Printed on 8/16/2016 CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING 9. Temp. Reso. #R6225 approving the award of Invitation For Bid (“IFB”) No. 16-014, entitled “Air Condition Systems Maintenance And Repair Services” to Temptrol Air Conditioning, Inc., in an annual amount not-to-exceed $100,000, for an initial term of three years; authorizing the City Manager to execute an appropriate agreement with Temptrol Air Conditioning, Inc. (Interim Public Works Director Bernard Buxton-Tetteh and Procurement Director Randy Cross) Attachments: TR6225 AC Maintenance and Repair Svcs with backup 10. Temp. Reso. #R6226 approving the award of Request for Proposals No. 16-11-017 to MGT of America, Inc., the highest rated responsive, responsible proposer, to provide disparity study consulting services; authorizing the City Manager to execute the appropriate agreement with the provider in an amount not-to-exceed $190,000. (Procurement Director Randy Cross) Attachments: R6226- Disparity Study Consulting Services with backup 11. Temp. Reso. #R6228 approving the second of two one-year renewals of the existing benefit consulting and brokerage services agreement with The Gehring Group, Inc., for the period beginning March 16, 2016 and ending March 15, 2017; authorizing the City Manager to execute the proposed second renewal agreement. (Procurement Director Randy Cross) Attachments: R6228 Gerhing Group Agenda Item 8-17-2016 with backup End of Consent RESOLUTION 12. Temp. Reso. No. R6215, approving the award of Invitation for Bids No. 16-005, entitled “Installation of Traffic Signal at the Intersection of Pembroke Road and Silver Shores Boulevard” to the lowest responsive and responsible bidder, AUM Construction, Inc.; authorizing the City Manager to execute (1) the proposed construction agreement with AUM Construction, Inc. in an amount not-to-exceed $226,200, and allocating a five percent construction contingency allowance of $11,310; for a total of $237,510, and (2) the proposed traffic signal maintenance agreement with AUM Construction, Inc. for a term of one year. (Construction and Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6215 Traffic Signal at Pembroke Rd & Silver Shores Blvd with backup City of Miramar, FL Page 5 Printed on 8/16/2016 CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARINGS 13. SECOND READING of Temp. Ord. #O1635 relating to comprehensive planning; making findings; adopting the annual update to the Capital Improvements Schedule of the Capital Improvements Element; adopting a new policy 4.7 as part of the Capital Improvements Element of the Comprehensive Plan, relating to State Road 821 (Florida’s Turnpike); all amendments to the Comprehensive Plan as adopted in Section 105 of the Land Development Code, providing a severability/interpretation clause; and providing for an effective date. (Passed 1st Reading on 04/06/2016) (Continued from the meeting of 04/20/16) (Community & Economic Development Director Eric Silva) Attachments: 01635 Annual Update to the Capital Improvment Element with backup 14. SECOND READING of Temp. Ord. #O1642 (previously heard as Temp. Ord. #O1622) considering application 1405073, amending the City’s Adopted Comprehensive Plan by revising Policy 1.13 in the Future Land Use Element to change the land use designation of approximately 2,000 acres; the text amendment would modify the mix of uses within the Miramar Regional Activity Center to expand the residential category from 7,460 dwelling units to 8,710 dwelling units and reduce the industrial from 11,500,000 square feet to 10,550,000 square feet; and providing for an effective date. (Passed 1st Reading on 06/17/15) (Community and Economic Development Director Eric Silva) Attachments: O1642 (formerly 1622) 2nd Read Text Amendment RAC 15. SECOND READING of Temp. Ord. #O1643 amending City Code of Ordinances Chapter 15 “Pensions”, Article III “Firefighters’ Pension Plan and Trust Fund Retirement Plan and Trust Fund”, Section 15-79, to add provisions regarding the use of the state contributions, Section 15-82, to permit the purchase of up to five years of permissive service credit, Section 15-92, to clarify the transfers of accumulated leave, and Section 15-93, to add provisions regarding the use of the state contributions to fund benefits under mutual consent pursuant to Florida Statutes Section 175.351; providing for conflicts; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on 07/06/16) (Human Resources Interim Director Melanie McLean) Attachments: O1643 Firefighters Pension Plan 2nd Read with backup City of Miramar, FL Page 6 Printed on 8/16/2016 CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING 16. SECOND READING of Temp. Ord. #O1646 amending the City's Code of Ordinances at Chapter 6 entitled "Animals", to create Section 6-14 "Sale or Transfer of Dogs and/or Cats"; amending Section 6-1 "Definitions"; and providing for an effective date. (Passed 1st Reading on 07/06/16) (Manager of Code Compliance Willie Johnson; sponsored by Commissioner Yvette Colbourne) Attachments: O1646 Puppy Mills Ordinance 2nd Read with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 17. Temp. Reso. #R6221 considering an application for extension of Site Plan Approval for Toledo Isles, a proposed single-family residential community, located south of Miramar Parkway and west of Southwest 160th Avenue (Dykes Road). (Community & Economic Development Director Eric Silva) Attachments: R6221 - Site Plan Extension for Toledo Isles with backup 18. Temp. Reso. #R6222 considering an application for Extension of Site Plan Approval for Miramar Central Plaza, a proposed commercial center, located at the northeast corner of Miramar Parkway and Flamingo Road. (Community & Economic Development Director Eric Silva) Attachments: R6222 Site Plan Extension for Miramar Central Plaza with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: City of Miramar, FL Page 7 Printed on 8/16/2016 CITY COMMISSION REGULAR Meeting Agenda August 17, 2016 MEETING ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: September 7, 2016 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 8/16/2016