CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, July 6, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B, Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Kids and the Power of Work (KAPOW) City recognition. (Learning for Success, Inc. Program Director, Tania Reynolds) Presentation: Broward MPO SR7 Corridor Study. (Tindale Oliver Principal Demian Miller) Proclamation: Parks and Recreation Month. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Workshop Meeting of June 7, 2016, Special and Regular Commission Meetings of June 15, 2016, and Special Commission Meeting of June 22, 2016. Attachments: Commission Workshop Minutes 06-07-16 Special Commission Minutes 06-15-16A-Chandler Special Commission Minutes 06-15-16B-Ball Special Commission Minutes 06-15-16C-Ramsay Regular Commission Minutes 06-15-16 Special Commission Minutes 06-22-16 2. Temp. Reso. #R6144 approving and authorizing the City Manager to execute the Proposed Traffic Signalization Agreement between the City of Miramar and Progressive Insurance Casualty Company for the design and installation of a traffic signal at the intersection of Southwest 145th Avenue and the entrance driveway leading to the Progressive Insurance Service Center. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6144 Progressive Traffic Signalization and backup City of Miramar, FL Page 3 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING 3. Temp. Reso. #R6178 approving and authorizing the City Manager to execute the proposed Park Agreement - fee in lieu of land with Miramar MF, LLC & Southern Homes of Homestead, LLC, for payment of a fee in the amount of $304,200 in lieu of park land dedication for the residential development known as Boardwalk. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6178 Boardwalk Park Agreement and backup 4. Temp. Reso. #R6179 approving and authorizing the City Manager to execute the proposed Traffic Signalization Agreement between the City of Miramar and Miramar MF, LLC & Southern Homes of Homestead, LLC, for the design and installation of a traffic signal at the intersection of Flamingo Road and Southwest 50 Street . (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6179 Traffic Signalization Agreement for Boardwalk Dev and backup 5. Temp. Reso. #R6184 authorizing submission of an application for general program support grant funding in the amount of $150,000 from the Florida Department of State, Division of Cultural Affairs, and authorizing acceptance of funds and associated match requirements upon award of the grant. (Cultural Affairs Director Stephen Kantrowitz) Attachments: R6184 Florida State Grant Funding and backup 6. Temp. Reso. #R6188 authorizing the execution and submission of an application to the Federal Government's National Endowment for the Arts - Art Works Grant Program, for a grant in the amount of $80,000 to support the City's 2017-2018 Miramar Cultural Center Artistic Residencies; authorizing acceptance of grant funds and associated match requirements upon award of the grant. (Cultural Affairs Director Stephen Kantrowitz) Attachments: R6188 NEA Arts Works - and backup 7. Temp. Reso. #R6186 approving the second one-year renewal of the existing agreement with Municipal Code Corporation for utility bill printing, folding, inserting and mailing services, including postage costs, in an annual amount not-to-exceed $260,000, utilizing City of Sarasota, Florida Contract No. 12-02LKD; authorizing the City Manager to execute the second one-year renewal agreement. (Assistant Finance Director Barbara Hastings) Attachments: R6186- Utility Bill Printing and Mailing Services and backup City of Miramar, FL Page 4 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING 8. Temp. Reso. #R6189 approving an amendment to the Declaration of Restrictive Covenants for real property described as tracts “K”, “L”, “M”, “N”, and a portion of tract J, Miramar Park Fifth Addition, according to the plat thereof, as recorded in plat book 92, page 50, public records of Broward County, Florida (7401 and 7451 Riviera Boulevard); approving and consenting to the amendment of the Declaration of Restrictive Covenants recorded in official records book 20218, page 357, public records of Broward County, Florida, encumbering the aforesaid real property. (Principal Planner Michael Alpert) Attachments: R6189 Amendment to Declaration of Restrictive Covenants w/backup 9. Temp. Reso. #R6195 approving the award of Invitation for Bids No. 16-015 to the Butler Group of South Florida d/b/a Nextaff to provide school crossing guard services for a term of three years with the option to renew for two additional one-year terms, in an annual amount not-to-exceed $400,000; authorizing the City Manager to execute the appropriate agreement with the provider. (Procurement Director Randy Cross and Police Chief Dexter Williams) Attachments: R6195 School Crossing Guard Services and backup 10. Temp Reso. #R6197 approving an agreement between the City of Miramar and Audio Visual Innovations, Inc. (AVI) to upgrade the Town Center Council Chamber’s audio visual system that will service the Chamber’s Commission Meetings, Special Magistrate Meetings and other special events in an amount not-to-exceed $94,120 through the utilization of the State of Florida Contract No. 880-000-09-01. (Information Technology Director Clayton Jenkins) Attachments: R6197 Chambers AV System Upgrade and backup End of Consent RESOLUTIONS 11. Temp. Reso. #R6198 approving an appointment to the Planning and Zoning Board. (City Clerk Denise A. Gibbs) Attachments: R6198 Planning and Zoning Board and backup 12. Temp. Reso. #R6180 establishing a proposed millage rate for Tax Year 2016 (Fiscal Year 2017); providing for the rolled-back rate; providing for the date, time and place of the public hearing to consider the proposed millage rate and tentative budget; providing for advertisement and for transmittal to the Property Appraiser and Tax Collector. (Management & Budget Director Norman Mason) Attachments: R6180 Millage Rate City of Miramar, FL Page 5 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING 13. Temp. Reso. #R6181 relating to the provision of fire protection services, facilities and programs in the City of Miramar, Florida; establishing the estimated assessment rate for fire protection assessments for the Fiscal Year beginning October 1, 2016; directing the preparation of an assessment roll; authorizing a public hearing and directing the provision of notice thereof. (Management & Budget Director Norman Mason) Attachments: R6181 FY17 Proposed Fire Protection Assessment and backup 14. Temp. Reso. #R6190 relating to the provision of stormwater management services in the City of Miramar, Florida; determining that certain real property in the City is specially benefited by the stormwater management services provided; establishing the method of assessing associated stormwater costs against real property; establishing other terms and conditions of the service assessments; approving the assessment roll; providing the method of collection; establishing the preliminary stormwater assessment rate for stormwater management assessments for the Fiscal Year beginning October 1, 2016. (Interim Director of Public Works Bernard Buxton-Tetteh) Attachments: R6190 Stormwater Management with backup 15. Temp. Reso #R6177 approving the award of Invitation for Bids No. 16-012, entitled "Civic Center Park Expansion (Re-Bid)", to the lowest responsive and responsible bidder, Sagaris Corporation; authorizing the City Manager to execute the proposed agreement with Sagaris Corporation for the provision of construction services in an amount not-to- exceed $224,000, and allocating a five percent construction contingency allowance of $11,200, for a total of $235,200. (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6177 Civic Center Park Expansion with backup 16. Temp. Reso #R6185 approving the award of Invitation for Bids No. 16-004, entitled "Forzano Park, Phase II - Improvements", to the lowest responsive and responsible bidder, Williams Paving Co., Inc.; authorizing the City Manager to execute the proposed agreement with Williams Paving Co., Inc. for the provision of construction services in an amount not-to-exceed $236,154, and allocating a five percent construction contingency allowance of $11,808, for a total of $247,962. (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6185 Forzano Pk Phase II Improvements with backup City of Miramar, FL Page 6 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING 17. Temp Reso. #R6196 approving the award of Invitation for Bids No. 16-016, entitled “Installation of Permanent Restroom Buildings for Miramar Regional Park Amphitheater”, to the lowest responsive and responsible bidder, Alexander & Johnson Project Management and Development, Inc.; authorizing the City Manager to execute the proposed agreement with Alexander & Johnson Project Management and Development, Inc., for the provision of construction services in an amount not-to-exceed $616,100, and allocating a ten percent construction contingency allowance of $61,610, for a total of $677,710. (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6196 Regional Park Amphitheater Restroom Buildings w/backup 18. Temp. Reso. #R6187 approving the purchase of treatment system equipment, services and associated parts from Parkson Corporation, in an amount not-to-exceed $80,000 for Fiscal Year 2016; waiving the competitive bidding requirements in accordance with City Code Section 2-413(3). (Utilities Director Hong Guo and Procurement Director Randy Cross) Attachments: R6187 Treatment System Equipment with backup 19. Temp. Reso. #R6207 approving the award of RFP No. 16-12-09 entitled “General Management Services for Miramar Regional Park” and the negotiated agreement with Klass-Ex, LLC and Holsen, Inc. including an annual base management fee of $65,000, annual incremental incentive fee dependent upon the amount of revenue generated, a first year operating budget of $693,000, and a contingency fund in the amount of $60,000. (Procurement Director Randy Cross) Attachments: R6207 GM Svcs for Regional Pk Amphitheater w/backup ORDINANCES 20. FIRST READING of Temp. Ord. #O1646 amending the City's Code of Ordinances at Chapter 6 entitled "Animals", to create Section 6-14 "Sale or Transfer of Dogs and/or Cats"; amending Section 6-1 "Definitions"; and providing for an effective date. (Manager of Code Compliance Willie Johnson; sponsored by Commissioner Yvette Colbourne) SECOND READING SCHEDULED for August 17, 2016 Attachments: O1646 Puppy Mills Ordinance with backup City of Miramar, FL Page 7 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING 21. FIRST READING of Temp. Ord. #O1643 amending City Code of Ordinances Chapter 15 “Pensions”, Article III “Firefighters’ Pension Plan and Trust Fund Retirement Plan and Trust Fund”, Section 15-79, to add provisions regarding the use of the state contributions, Section 15-82, to permit the purchase of up to five years of permissive service credit, Section 15-92, to clarify the transfers of accumulated leave, and Section 15-93, to add provisions regarding the use of the state contributions to fund benefits under mutual consent pursuant to Florida Statutes Section 175.351; providing for conflicts; providing for severability; providing for codification; and providing for an effective date. (Human Resources Director Sam Hines) SECOND READING DATE SCHEDULED for August 17, 2016 Attachments: O1643 AMENDING CODE FIREFIGHTERS’ PENSION PLAN W/BACKUP PUBLIC HEARING 22. SECOND READING of Temp. Ord. #O1644 establishing the salary and benefits of the City's Elected Officials; providing for conflicts; providing for severability; providing for inclusion in the Code; and providing for an effective date. (Passed 1st Reading on 06/01/16) (Human Resources Director Sam Hines and Pension Attorney Adam Levinson) Attachments: O1644 City Officials Salaries and Benefits rev QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 8 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING 23. Temp. Reso. #R6148 approving an agreement for the release and termination of restrictive covenants, Park Agreement - fee in lieu of land “Tango Park”, and City of Miramar resolutions for the property consisting of a portion of lots 18, 19, 20, 21, and 22, block 6 of Sun Land Park, according to the plat thereof, as recorded in plat book 25, page 30, public records of Broward County, Florida. (Community & Economic Development, Director Eric Silva) Attachments: R6148 Tango Park Park Agreement with backup 24. Temp. Reso. #R6164 considering Application No. 1505782, site plan approval for Megacenter Miramar, LLC, a Florida limited liability company, for a proposed warehouse, office, and self-storage redevelopment project that includes the renovation of two existing buildings and the construction of three new buildings, located at 7451 Riviera Boulevard, within the Fairway Business Park; making findings; approving a site plan with a condition of approval. (Continued from the meeting of June 15, 2016) (Principal Planner Michael Alpert) Attachments: R6164 Megacenter Site Plan with backup 25. Temp. Reso. #R6165 considering Application No. 1505783, community appearance board approval for Megacenter Miramar, a proposed warehouse, office, and self-storage redevelopment project to include the renovation of two existing buildings and the construction of three new buildings, located at 7451 Riviera Boulevard, within the Fairway Business Park. (Continued from the meeting of June 15, 2016) (Principal Planner Michael Alpert) Attachments: R6165 Megacenter CAB with backup OTHER BUSINESS Reports and Comments: Commission Reports: 26. Temp. Reso. #R6210 supporting State Representative Shevrin Jones' call for the enactment of legislation for safer gun laws restricting access to firearms, expanding background screenings for firearm purchases, and prohibiting suspected terrorists and other dangerous individuals from accessing firearms. (Mayor Wayne M. Messam) Attachments: R6210 SAFER GUN LAWS City of Miramar, FL Page 9 Printed on 7/6/2016 CITY COMMISSION REGULAR Meeting Agenda July 6, 2016 MEETING City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 07/06/16 - 5:30 P.M. - American Tennis Association (ATA) Proposal - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: August 17, 2016 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 7/6/2016