CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 19, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: 2016 Florida Municipal Achievement Award (FLC President & Mayor, City of Boca Raton, Susan Haynie) Presentation: Awards Presentation for Hispanic Heritage Music Festival (Commissioner Yvette Colbourne) Proclamation: Community Planning Month. (Mayor Wayne M. Messam) Proclamation: Domestic Violence Month. (Mayor Wayne M. Messam) Proclamation: Hispanic Heritage Month. (Mayor Wayne M. Messam) Proclamation: Fire Prevention Week. (Mayor Wayne M. Messam) Proclamation: Guylene Berry Day. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the FY17 Budget Planning Workshop of June 22, 2016, “Let’s Talk” Town Hall Meeting of August 25, 2016, and the Regular Commission Meeting of September 21, 2016. Attachments: 6-22-16 FY2017 Budget Workshop 8-25-16 Let's Talk Town Hall Meeting Minutes 9-21-16 Regular Commission Meeting Minutes 2. Temp. Reso. #R6282 authorizing the purchase of unleaded and diesel fuel for the City's fleet of vehicles and equipment from Macmillan Oil Company of Florida, Inc., on an "as needed" basis, for a total amount of $1,251,440 for Fiscal Year 2017, utilizing the Memorandum of Understanding awarded by the Southeast Florida Governmental Purchasing Cooperative Group as a result of Request for Proposals No . 14-A-035. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6282_MacMillan FY17 Fuel Purchases with backup City of Miramar, FL Page 3 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 3. Temp. Reso. #R6256 approving the annual purchase of quicklime for the East Water Treatment Plant, from Lhoist North America of Alabama, utilizing the Southeast Florida Governmental Purchasing Cooperative Group Bid No. 11-25B, in an amount not-to-exceed $161,000 for Fiscal Year 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6256 Quicklime Purchase for EWTP with backup 4. Temp. Reso. #R6257 approving the annual purchase of sodium hypochlorite for the East Water Treatment Plant, West Water Treatment Plant and Wastewater Reclamation Facility from Allied Universal Corporation, utilizing City of Stuart Bid No. 2015-293, in a total amount not-to-exceed $323,760 for Fiscal Year 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6257 Sodium Hypochlorite Purchase with backup 5. Temp. Reso. #R6258 approving the purchase of liquid polymer for the Wastewater Reclamation Facility from Polydyne, Inc., in an annual amount not-to-exceed $99,000 for Fiscal Year 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6258 Liquid Polymer Purchase for WRF with backup 6. Temp. Reso. #R6259 approving the annual purchase of hydrofluosilicic acid for the Water Treatment Facilities from Harcros Chemicals, Inc., utilizing the Southeast Florida Governmental Purchasing Cooperative Group Contract Bid No. 432-11261, in an amount not-to-exceed $56,000 for Fiscal Year 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6259 Purchase of Hydrofluosilicic Acid for WTF with backup 7. Temp. Reso. #R6260 approving the annual purchase of sodium hydroxide for the West Water Treatment Plant and Wastewater Reclamation Facility from Allied Universal Corporation resulting from the award of Southeast Florida Governmental Purchasing Cooperative Group Contract Bid No. 2014-009, in a total amount not-to-exceed $130,000 for Fiscal Year 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6260 Sodium Hydroxide Purchase with backup City of Miramar, FL Page 4 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 8. Temp. Reso. #R6261 approving the annual purchase of anti-scalant for the West Water Treatment Plant from American Water Chemicals, Inc., utilizing the Town of Jupiter Bid No. W14-32F, in an amount not-to-exceed $105,000 for Fiscal Year 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6261 Purchase of Anti-Scalant for WWTP with backup 9. Temp. Reso. #R6262 approving expenditures with Synagro South, LLC, for the provision of hauling and disposal services of domestic waste sludge, in an amount not-to-exceed $508,000 for Fiscal Year 2017; approving the third and final one-year renewal option for the period commencing on July 11, 2017. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6262 Hauling and Disposal of Domestic Waste Sludge with backup 10. Temp. Reso. #R6279 approving the sale of City owned property located at 7667 Venetian Street in the amount of $185,000 to Church of God New Life Worship Center, Inc.; authorizing the City Manager to execute the sale and purchase agreement and related closing documents. (Procurement Director Randy Cross) Attachments: R6279 - PSA for 7667 Venetian Street Agenda Item with backup 11. Temp. Reso. #R6273 approving the pre-litigation settlement of all claims of Guillermo Soler. (City Attorney Jamie A. Cole) Attachments: R6273 Soler Settlement wtih backup 12. Temp. Reso. #R6298 approving the pre-litigation settlement of all claims of Jorge Diaz. (City Attorney Jamie A. Cole) Attachments: R6298 Diaz Pre-Litigation Settlement with backup End of Consent RESOLUTIONS 13. Temp. Reso. #R6289 approving appointments to the Teen Council Advisory Board. (City Clerk Denise A. Gibbs) Attachments: R6289 Teen Council Advisory Board City of Miramar, FL Page 5 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 14. Temp. Reso. #R6284 adopting a five year Economic Development Action Plan (“EDAP”). (Community and Economic Development Director Eric Silva) Attachments: R6284 EDAP with backup 15. Temp. Reso. #R6265 approving an amendment to the architectural/engineering agreement with CES Consultants, Inc., and related expenditure in an amount not-to-exceed $259,466 for the provision of construction management and public relations services for the East Miramar Re-Development Transmission and Distribution Water Main Improvements Project; authorizing the City Manager to execute the proposed amendment. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6265 Water main improvements project with backup 16. Temp. Reso. #R6266 awarding Invitation for Bids No. 16-010 (Schedule "A" and Schedule "B"), entitled "Historic Miramar Re-Development Transmission and Distribution Fire Hydrant and Watermain Improvements", to V Engineering & Consulting Corporation; authorizing the City Manager to execute an agreement with V Engineering & Consulting Corporation, to perform the fire hydrant and watermain improvements, in an amount not-to-exceed $2,984,047 for Schedule "A" and $2,405,075 for Schedule "B", and approving 5% contingency funds in the amount of $269,456 for a total amount of $5,658,578. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6266 Historic Miramar ReDev with backup 17. Temp. Reso. #R6264 relating to the State Revolving Fund Program; authorizing the application of the State Revolving Fund for a construction loan in an amount not-to-exceed $17,200,000 for the Historic Miramar Infrastructure Improvement Phase III Project; authorizing the agreement; establishing pledged revenues; designating authorized representatives; providing assurances. (Utilities Director Jody Kirkman) Attachments: R6264 Historic Miramar Infrastructure Improvement Phase III with backup City of Miramar, FL Page 6 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 18. Temp. Reso. #R6263 approving the final ranking and award of Request for Qualifications No. 16-05-29, entitled “Professional Services for the Miramar Parkway Streetscape from SW 64 Avenue to SW 68 Avenue” to the highest evaluation score, most qualified responsive and responsible proposer, Kimley-Horn and Associates, Inc.; authorizing the City Manager to execute the proposed professional services agreement with Kimley-Horn and Associates, Inc. for the provision of design services in an amount not-to-exceed $137,265. (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6263 Miramar Pkwy Streetscape with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 19. FIRST READING of Temp. Ord. #O1652 amending City Code Chapter 15 “Pensions,” Article IV “Police Officers’ Retirement Plan and Trust Fund,” Division 3 “Benefits”; amending Section 15-220(a) of the City Code governing death benefits to create a duty related death benefit for police officers; providing for severability; providing for codification; providing for an effective date. (Interim Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1652 Police Pension Death Benefit 20. FIRST READING of Temp. Ord. #O1653 amending City Code Chapter 15 “Pensions,” Article IV “Police Officers’ Retirement Plan and Trust Fund,” Division 3 “Benefits” to comply with Chapter 185, Florida Statutes; creating Section 15-228 establishing a defined contribution share plan and providing a mechanism to allocate insurance premium taxes under Chapter 185, Florida Statutes; providing for inclusion in the Code; providing for severability; providing for a repealer; and providing for an effective date. (Interim Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1653 - Police Pension - Chapter 185 Share Plan with backup City of Miramar, FL Page 7 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 21. FIRST READING of Temp. Ord. #O1654, amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund” and Article VI “Senior Management Pension Plan and Trust Fund”; amending Section 15-337(d) of the General Employees Plan to permit employees rehired within six months of termination to restore service credit by repaying refunded contributions plus interest; amending Section 15-356(d) of the Management Plan to permit employees rehired within six months of termination to restore service credit by repaying refunded contributions plus interest; providing for severability; providing for codification; providing for an effective date. (Human Resources Interim Director Melanie McLean) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1654 - GE & Management Pension Plans Bridging Services with backup 22. FIRST READING of Temp. Ord. #O1655 amending City Code Chapter 15 “Pensions”, Article VI “Senior Management Pension Plan and Trust Fund”; creating Section 15-356(h) of the Management Plan to permit eligible dual members promoted after Ordinance 07-09 but prior to Ordinance 15-11 to purchase enhanced service credit based on the actuarially determined cost in the year that they were promoted. (Human Resources Interim Director Melanie McLean) SECOND READING SCHEUDLED for November 14, 2016 Attachments: O1655 Management Pension - Dual Members with backup 23. FIRST READING of Temp. Ord. #O1656 amending City Code Chapter 15 “Pensions,” Article VI “Senior Management Retirement Plan and Trust Fund” Section 15-351 “Definitions” of the City Code to permit Commission Secretaries/Legislative Aides to opt out of the Management Retirement Plan; providing for severability; providing for codification; providing for an effective date. (Interim Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1656 - Legislative Aides with backup City of Miramar, FL Page 8 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 24. FIRST READING of Temp. Ord. #O1657 amending the “Miramar Management Pension Plan and Trust Fund” to create an optional actuarially equivalent cost of living adjustment; creating Section 15-355(i) of the City Code providing for commencement of the optional actuarially equivalent Cost of Living Adjustment five years after retirement; providing for inclusion in the Code; providing for severability; providing for a repealer; and providing for an effective date. ( Interim Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1657 - Mgmt. Pension Plan COLA with backup 25. FIRST READING of Temp. Ord. #O1658 relating to land development; making findings; amending the Land Development Code; revising Section 106 relating to City Commission powers, Section 107 relating to Planning and Zoning Board powers, and Section 108 relating to powers of the Development Review Committee; amending Chapter 2, “Definitions” and providing definitions; creating a new Chapter 3 entitled “Processes”, relating to procedures for land development and issuance of development permits, archaeological and historical landmarks, and zoning Certificates of Use; repealing existing Chapter 4 “Comprehensive Plan” and Section 401 relating to comprehensive planning process; repealing Chapter 5, relating to development review procedures; repealing Chapter 6 relating to archaeological and historical landmarks; repealing Chapter 12 relating to zoning Certificates of Use; repealing Section 702 relating to Master Zoning Plans; amending Section 813 relating to the Community Appearance Board procedure for processing land development permits; relating to application procedures, amendment procedures and grammar; renumbering and relettering provisions; providing for severability; providing for inclusion in the Code; providing for interpretation; and providing for an effective date . (Principal Planner Michael Alpert) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1658 LDC Chapters 2 and 3 (Commission) with backup City of Miramar, FL Page 9 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING 26. FIRST READING of Temp. Ord. #O1659 relating to land development; making findings; amending the City Code of Ordinances; amending Section 2-98 relating to definitions; amending Section 2-106 relating to departments created; amending Section 22-26, 22-26.1, 22-26.2, 22-26.3 and 22-26.4, revising applicable building code, electrical code, handicapped accessibility standards, and energy efficiency code and conflicts; revising Section 22.5-3 relating to use of “GIS”; amending Section 22.5-28 revising or repealing certain references to land development, flooding, signage, and parking; repealing Section 22.5-46 to 22.5-54 relating to certification of level of service compliance; repealing Sections 22.5-71 to 22.5-81, relating to development agreements; repealing Section 23-13 relating to the vacation or abandonment of easements and rights-of-way; repealing Section 24-1 relating to adoption of subdivision regulations; repealing Section 26-1 referencing a superseded Zoning Code; providing for inclusion in the Code; providing for severability; providing for interpretation; and providing for an effective date. (Principal Planner Michael Alpert) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1659 for City Code OTHER BUSINESS Reports and Comments: Commission Reports: 27. Temp. Reso. #R6311 authorizing the creation of an Emergency Relief Fund to benefit the victims of emergencies, including natural disasters and acts of terrorism; authorizing the City Manager to use City employees to engage in emergency recovery efforts. (Commissioner Darline B. Riggs) Attachments: TR6311 - Emergency Relief Fund City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 10/19/16 - 5:30 P.M. - Blasting Update - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: City of Miramar, FL Page 10 Printed on 10/19/2016 CITY COMMISSION REGULAR Meeting Agenda October 19, 2016 MEETING November 2, 2016 at 7:00 P.M. City of Miramar, FL Page 11 Printed on 10/19/2016