CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, November 2, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 11/1/2016 CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Broward County Public Schools Update. (Broward County Public Schools Coordinator, Legislative Affairs Charles P. Webster) Employee Recognition: Officer Michael Riggs - Police - Longevity Award 30 Years Logistics Coordinator Thomas Haskett - Police - Longevity Award 30 Years Recreation Leader II Bobby McGuigan - Parks & Recreation - Longevity Award 25 Years Officer George Mankowski - Police - Longevity Award 25 Years Communications Supervisor Helen Edwards - Police - Longevity Award 20 Years Officer William Gillou - Police - Longevity Award 20 Years Officer Joseph Tomlin - Police - Longevity Award 20 Years Officer Christopher Smith - Police - Longevity Award 20 Years Executive Assistant Richelle Gilhauley - Police - Longevity Award 20 Years Officer John Untch - Police - Longevity Award 20 Years Sergeant Richard Georgi - Police - Longevity Award 20 Years Captain PM Bruce Hill - Fire-Rescue - Longevity 20 Years Captain PM Clay Logan - Fire-Rescue - Longevity Award 20 Years Captain PM Kelly Byrne - Fire-Rescue - Longevity Award 20 Years Driver Engineer PM Robert Gendreau - Fire-Rescue - Longevity Award 20 Years Battalion Chief PM James Estep - Fire-Rescue - Longevity Award 20 Years Driver Engineer PM Lino Marcos - Fire-Rescue - Longevity Award 20 Years City of Miramar, FL Page 3 Printed on 11/1/2016 CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING Driver Engineer PM Robert Dixon - Fire-Rescue - Longevity Award 20 Years Captain PM Frank Pender - Fire-Rescue - Longevity Award 20 Years Rescue Lieutenant Jose Ruiz - Fire-Rescue - Longevity Award 20 Years Early Childhood Leader II Sue Hoover - Social Services - Longevity Award 20 Years Early Childhood Leader Sharon Fequiere - Social Services - Longevity Award 20 Years Battalion Chief Frank Vrklan - Fire-Rescue - Unit Citation Award Lieutenant Joseph Gilhauley - Fire-Rescue - Unit Citation Award Firefighter Gina Hudson - Fire-Rescue - Unit Citation Award Firefighter Thomas Karge - Fire-Rescue - Unit Citation Award Firefighter Saxon Cabrera - Fire-Rescue - Unit Citation Award Battalion Chief Jermaine McFarlane - Fire-Rescue - Merit Award Captain Trond Welters - Fire-Rescue - Merit Award Captain Tim Roche - Fire-Rescue - Merit Award CRO Corey Bogus - Police - Officer of the Quarter April - June 2016 Officer Eloy Gonzalez - Police - Officer of the Quarter July - September 2016 Crime Scene Technician Ashley Clay - Police - Employee of the Quarter April - June 2016 Communications Officer Madalyn Ramos - Police - Civilian of the Quarter July - September 2016 Platoon Alpha One and Two - Police - Unit Citation Award CRO Unit - Police - Unit Citation Award Sergeant Anthony Pacetti - Police - Distinguished Service Award Officer Andrew Pedrero - Police - Distinguished Service Award Officer Ernest Woods - Police - Distinguished Service Award Office Dwayne D'Haiti - Police - Distinguished Service Award City of Miramar, FL Page 4 Printed on 11/1/2016 CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING Officer Pedro Interian - Police - Distinguished Service Award Officer Jorge Garcia - Police - Distinguished Service Award Officer David Robbins - Police - Life Saving Award Master Patrol Officer Audra Orth - Police - Life Saving Award Logistics Coordinator Thomas Haskett - Police - Police Service Award Production Manager Craig Lozowick - Cultural Affairs - MCC Employee of the Quarter July - September 2016 Event Services Manager Henna Fernandez - Cultural Affairs - MCC Employee of the Quarter July - September 2016 Operations Manager Joyce Maddox - Cultural Affairs - MCC Employee of the Quarter July - September 2016 CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the “State of the City Address” of October 13, 2016, “A Penny at Work” Town Hall Meeting of October 17, 2016, and the Regular Commission Meeting of October 19, 2016. Attachments: 10-13-16 State of the City Minutes 10-17-16 A Penny At Work Town Hall Meeting Minutes 10-19-16 Commission Meeting Minutes 2. Temp. Reso. #R6290 accepting a Bill of Sale, Easement and Warranty Deed for Wastewater Pump Station Parcel from FC Miramar Phase I, LLC, and Easement from Ansin Group, Ltd. for the water, sewer and reuse water system improvements serving Atlantic Commons; authorizing the release of Surety Bond Number K09241917 in the amount of $1,847,424 and accepting a one-year Maintenance Bond in the amount of $355,534 from FC Miramar Phase I, LLC. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6290 W&S Improvements for Atlantic Commons with backup City of Miramar, FL Page 5 Printed on 11/1/2016 CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING 3. Temp. Reso. #R6293 approving the granting of two Drainage Easements to the South Broward Drainage District for the operation and maintenance of the drainage structures located within these easements at Miramar Regional Park. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6293 Drainage Easements Regional Pk with backup 4. Temp Reso. #R6294 approving the purchase of Fire-Rescue supplies and equipment from the Broward Sheriff’s Office in an amount not-to-exceed $125,000 for Fiscal Year 2017. (Fire-Rescue Chief L. Keith Tomey III) Attachments: R6294 Fire-Rescue Supplies and Equipment from BSO FY 2017 5. Temp. Reso. #R6296 approving the first one-year renewal of the Merchant Credit Card Processing Services Agreement with Bank of America Merchant Services, LLC for a term commencing January 16, 2017 through January 15, 2018, in an annual amount not-to-exceed $280,000. (Finance Director Claudia Dixon and Procurement Director Randy Cross) Attachments: TR6296 - Bank of America One-Year renewal Agreement with backup 6. Temp. Reso. #R6297 approving the second one-year renewal agreement with Bazin Corporation, d/b/a A & B Towing, for the City’s Towing Service Franchise, for the term January 16, 2017 through January 15, 2018, in an annual amount to be paid to the City totaling $105,000. (Police Chief Dexter Williams and Procurement Director Randy Cross) Attachments: TR 6297- Towing Services - 2nd Renewal with backup 7. Temp. Reso. #R6301 approving the insurance premium rates for health insurance from Aetna, Inc. in an amount not-to-exceed $12,155,244 for City employees and dependents for Calendar Year 2017. (Interim Human Resources Director Melanie McLean and Procurement Director Randy Cross) Attachments: TR6301 - Medical Rate Renewal Memo with backup 8. Temp. Reso. #R6308 approving the second amendment to the lease agreement between the School Board of Broward County and the City of Miramar for the site formerly known as Henry D. Perry Middle School in order to update the amenities available for recreational activities. (Parks and Recreation Director Terrence Griffin) Attachments: R6308 Resolution 2nd Amendment to Lease Agreement with backup City of Miramar, FL Page 6 Printed on 11/1/2016 CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING End of Consent RESOLUTION 9. Temp. Reso. #R6314 approving an appointment to the Teen Council Advisory Board. (City Clerk Denise A. Gibbs) Attachments: R6314 Teen Council Advisory Board with backup 10. Temp. Reso. #R6274 approving and authorizing the City Manager to execute a Memorandum of Understanding with the American Tennis Education Foundation (“ATEF”) to establish a framework for a lease agreement for the use of up to 12 acres at the Miramar Regional Park for the construction of a tennis complex, tennis hall of fame museum and a hotel, subject to zoning and other applicable rules; and such lease agreement will be contingent on the satisfaction of certain specified conditions precedent and for ATEF securing non-City funding for the project. (Chief Operations Officer Vernon Hargray) Attachments: R6274 ATEF MOU for the proposed National Tennis Ctr with backup 11. Temp. Reso. #R6315 approving and ratifying a three-year Collective Bargaining Agreement between the City of Miramar and General Association of Miramar Employees (GAME) for the period from October 1, 2015 through September 30, 2018. (Interim Human Resources Director Melanie McLean) Attachments: TR6315- GAME FY 2016-18 Contract with backup ORDINANCE 12. FIRST READING Temp. Ord. #O1660 approving the end-of-year amendment to the Fiscal Year 2016 Operating and Capital Improvement Program Budget. (Director of Management & Budget Norm Mason) SECOND READING SCHEDULED for November 14, 2016 Attachments: O1660 FY16 End of Year Amendment with backup OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 7 Printed on 11/1/2016 CITY COMMISSION REGULAR Meeting Agenda November 2, 2016 MEETING 13. Temp. Reso. #R6321 authorizing the City Manager to create an Emergency Utility Assistance Program allowing donations to be made to a fund to provide emergency assistance to City residents unable to pay their utility bill. (Vice Mayor Maxwell B. Chambers) Attachments: R6321 - Emergency Utility Assitance Program Rev 10-31-16 City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: November 14, 2016 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 11/1/2016