CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Monday, November 14, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: PROMISE Program (Principal of Pine Ridge Education Center, Belinda Hope) Proclamation: Small Business Saturday (Mayor Wayne M. Messam) Proclamation: Extra Mile Day (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the City Commission Blasting Workshop Update of October 19, 2016 and the Regular Commission Meeting of November 2, 2016. Attachments: 10-19-16 City Commission Blasting Update Workshop 11-02-16 Commission Meeting Minutes 2. Temp. Reso. #R6254 authorizing the acceptance of grant funding from the Areawide Council on Aging of Broward County, Inc., in the amount of $630,655 for the period from January 1, 2017 through December 31, 2017; approving and authorizing the City Manager to execute the grant agreement with the Areawide Council on Aging for acceptance of grant funding to provide senior center services. (Social Services Director Marva Ricketts) Attachments: R6254 Areawide Council Grant Funding with backup 3. Temp. Reso. #R6291 approving the granting of a Utility Easement to Florida Power & Light Company for the construction, operation and maintenance of overhead and underground electric utility facilities to serve the Amphitheater at Miramar Regional Park. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6291 FPL Utility Easement for Amphitheater @ MRP with backup City of Miramar, FL Page 3 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 4. Temp. Reso. #R6306 approving the award of Invitation for Bid No. 16-018 entitled “Red Road Landscape Beautification Project (re-bid)” to Landscape Service Professionals, Inc. in the amount of $183,016; authorizing the City Manager to execute an appropriate agreement with Landscape Service Professionals, Inc. (Procurement Director Randy Cross and Public Works Director Bernard Buxton-Tetteh) Attachments: R6306 Red Road Landscape Project Bid Award with backup 5. Temp. Reso. #R6309 authorizing the execution and submission of an application to the Federal Emergency Management Administration (“FEMA”) Assistance to Firefighters Grant (“AFG”) program for the purchase of Self-Contained Breathing Apparatus (“SCBA”) and for wellness program funding in the amount of $880,000, of which the grant provides for 90 percent or $792,000; authorizing the acceptance of grant funds and associated match requirements upon the award of the grant . (Fire-Rescue Chief L. Keith Tomey III) Attachments: R6309 AFG Matching Grant with backup 6. Temp. Reso. #R6316 approving a School Resource Officer Agreement with the School Board of Broward County for the 2016-2017 School Year. (Chief of Police Dexter Williams) Attachments: R6316 SRO Agreement with backup 7. Temp. Reso. #R6317 authorizing the expenditure of $109,500 for the purchase of a computer aided dispatch program that will be utilized in police operations. (Chief of Police Dexter Williams) Attachments: R6317 Purchase of CAD Program with backup 8. Temp. Reso. #R6322 relating to a Restrictive Covenant for the Amphitheater at Miramar Regional Park; making findings; providing definitions and recitals; authorizing the execution and recording of the restrictive covenant; directing City Officials to take all steps necessary to comply with this resolution. (Strategic Administration Officer Shaun Gayle) Attachments: R6322 - Amphitheater Restrictive Covenant with backup End of Consent RESOLUTIONS City of Miramar, FL Page 4 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 9. Temp. Reso. #R6307 authorizing the purchase of vehicles and equipment, to be utilized by various departments, from Pembroke Motors-Autonation Chrysler, Dodge, Jeep, Ram for $317,746, Clark Equipment Company d/b/a Bobcat Company for $28,747; Duval Ford LLC for $749,964, Hub City Ford for $301,411, and Stingray Chevrolet for $403,364 utilizing Florida Sheriff’s Association Bid No . FSA16-VEL24.0; from El Dorado National Kansas for $109,500 utilizing Houston Galveston Area Council of Governments Contract No. BT01-14; from Kelly Tractor Company for $109,125 and Palmetto Ford Truck for $237,595 utilizing Florida Sheriff’s Association Bid No. FSA16-VEL14.0; authorizing the purchase of emergency equipment for public safety vehicles from Strobes-R-Us for $251,280 utilizing Broward County Sheriff's Office Bid No. 13104030, for a total combined purchase amount of $2,508,732 for Fiscal Year 2017. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6307_FY17 Replacement & New Additional Vehicles with backup 10. Temp. Reso. #R6318 approving the termination of the retail unit purchase and sale agreement between the City and Rock-Kim Miramar, LLC, for approximately 14,017 square feet of shell retail space, located on the ground floor of the Miramar Police Headquarters at Miramar Town Center Block 3; authorizing the expenditure of $590,000 and related closing costs for the purchase of 82 structured parking spaces within the Block 3 Garage associated with the shell space. (Strategic Development Officer Hector A. Vazquez) Attachments: R6318 - Agreement to Terminate the Retail Unit PSA with backup 11. Temp. Reso. #R6319 approving the fifth amendment to the development agreement, and related exhibits, between the City and Rock-Kim Miramar, LLC, for the purpose of extending the Block 2 Development Phasing Schedule and establishing additional owner responsibilities for the portion of the Miramar Town Center Site slated for private development. (Strategic Development Officer Hector A. Vazquez) Attachments: R6319 - Fifth Amendment to MTC Development Agreement for Block 2 Extension City of Miramar, FL Page 5 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 12. Temp. Reso. #R6323 approving the award of Invitation for Bids No. 16-021, entitled “Fire Rescue Station 107”, to the lowest responsive and responsible bidder, Gulf Building, LLC; authorizing the City Manager to execute the proposed agreement with Gulf Building, LLC for the provision of construction services in an amount not-to-exceed $4,505,517, and allocating a construction contingency allowance of $500,000, for a total project cost of $5,005,517. (Construction and Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6323 Award of IFB No 16-021 for Fire Rescue Station No. 107 13. Temp. Reso. #R6324 approving the final ranking and award of Request for Qualifications No. 16-08-45, entitled "Architectural And Engineering Services For The Historic Miramar Public Safety Complex", to the highest evaluation scoring, most qualified responsive and responsible proposer, Architects Design Group / ADG, Inc.; authorizing the city manager to execute the proposed professional services agreement with Architects Design Group / ADG, Inc., for the provision of architectural and engineering services in an amount not-to-exceed $511,600. (Construction and Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6324 Historic Miramar Public Safety Complex with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 14. FIRST READING of Temp. Ord. #O1661 adopting application 1502812, amending the Future Land Use Plan Map of the Comprehensive Plan; changing the land use designation of approximately 120 gross acres from “rural” residential to “irregular (3.21) residential,” on property located in tracts 1, 2, 3, 4, 5, 11, 12, 13, 14, 15, and 16, Florida Fruit Land Company’s subdivision Map No. 1, Plat Book 2, Page 17, public records of Dade County, Florida, located in Section 31, Township 51 South, range 40 east (17500 Southwest 41 street), at the southwest corner of Bass Creek Road and Southwest 172 Avenue; providing for transmittal, interpretation, and severability; and providing an effective date. (Staff recommends continuance to the meeting of 05/03/17) (On October 18, 2016, the Planning and Zoning Board continued the item to March 21, 2017) (Community & Economic Development Director Eric B. Silva) SECOND READING TBD Attachments: O1661 - ITEM CONTINUED City of Miramar, FL Page 6 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 15. FIRST READING of Temp. Ord. #O1662 approving the first amendment to the Fiscal Year 2017 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Norm Mason) SECOND READING SCHEDULED for January 2017 Attachments: 01662- FY17 FIRST BUDGET AMENDMENT WITH BACKUP PUBLIC HEARINGS 16. SECOND READING of Temp. Ord. #O1652 amending City Code Chapter 15 “Pensions,” Article IV “Police Officers’ Retirement Plan and Trust Fund,” Division 3 “Benefits”; amending Section 15-220(a) of the City Code governing death benefits to create a duty related death benefit for police officers; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on 10/19/16) (Interim Human Resources Director Melanie McLean) Attachments: O1652 - 2nd Read Police Pension Death Benefit with backup 17. SECOND READING of Temp. Ord. #O1653 amending City Code Chapter 15 “Pensions,” Article IV “Police Officers’ Retirement Plan and Trust Fund,” Division 3 “Benefits” to comply with Chapter 185, Florida Statutes; creating Section 15-228 establishing a defined contribution share plan and providing a mechanism to allocate insurance premium taxes under Chapter 185, Florida Statutes; providing for inclusion in the Code; providing for severability; providing for a repealer; and providing for an effective date. (Passed 1st Reading on 10/19/16) (Interim Human Resources Director Melanie McLean) Attachments: O1653 -2nd Read Police Pension - Share Plan with backup 18. SECOND READING of Temp. Ord. #O1654 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund” and Article VI “Senior Management Pension Plan and Trust Fund”; amending Section 15-337(d) of the General Employees Plan to permit employees rehired within six months of termination to restore service credit by repaying refunded contributions plus interest; amending Section 15-356(d) of the Management Plan to permit employees rehired within six months of termination to restore service credit by repaying refunded contributions plus interest; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on 10/19/16) (Human Resources Interim Director Melanie McLean) Attachments: O1654 - 2nd Read GE & Mgmt Pension Plans Bridging Svcs with backup City of Miramar, FL Page 7 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 19. SECOND READING of Temp. Ord. #O1655 amending City Code Chapter 15 “Pensions”, Article VI “Senior Management Pension Plan and Trust Fund”; creating Section 15-356(h) of the Management Plan to permit eligible dual members promoted after Ordinance 07-09 but prior to Ordinance 15-11 to purchase enhanced service credit based on the actuarially determined cost in the year that they were promoted . (Passed 1st Reading on 10/19/16) (Human Resources Interim Director Melanie McLean) Attachments: O1655 2nd Read Management Pension - Dual Members with backup 20. SECOND READING of Temp. Ord. #O1656 amending City Code Chapter 15 “Pensions,” Article VI “Senior Management Retirement Plan and Trust Fund” Section 15-351 “Definitions” of the City Code to permit Commission Secretaries/Legislative Aides to opt out of the Management Retirement Plan; providing for severability; providing for codification; and providing for an effective date. ( Passed 1st Reading on 10/19/16) (Interim Human Resources Director Melanie McLean) Attachments: O1656 - Legislative Aides 2nd Reading 21. SECOND READING of Temp. Ord. #O1657 amending the “Miramar Management Pension Plan and Trust Fund” to create an optional actuarially equivalent cost of living adjustment; creating Section 15-355(i) of the City Code providing for commencement of the optional actuarially equivalent Cost of Living Adjustment five years after retirement; providing for inclusion in the Code; providing for severability; providing for a repealer; and providing for an effective date. (Passed 1st Reading on 10/19/16) (Interim Human Resources Director Melanie McLean) Attachments: O1657 - Mgmt. Pension Plan COLA 2nd Reading City of Miramar, FL Page 8 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 22. SECOND READING of Temp. Ord. #O1658 relating to land development; making findings; amending the Land Development Code; revising Section 106 relating to City Commission powers, Section 107 relating to Planning and Zoning Board powers, and Section 108 relating to powers of the Development Review Committee; amending Chapter 2, “Definitions” and providing definitions; creating a new Chapter 3 entitled “Processes”, relating to procedures for land development and issuance of development permits, archaeological and historical landmarks, and zoning Certificates of Use; repealing existing Chapter 4 “Comprehensive Plan” and Section 401 relating to comprehensive planning process; repealing Chapter 5, relating to development review procedures; repealing Chapter 6 relating to archaeological and historical landmarks; repealing Chapter 12 relating to zoning Certificates of Use; repealing Section 702 relating to Master Zoning Plans; amending Section 813 relating to the Community Appearance Board procedure for processing land development permits; relating to application procedures, amendment procedures and grammar; renumbering and relettering provisions; providing for severability; providing for inclusion in the Code; providing for interpretation; and providing for an effective date.(Passed 1st Reading on 10/19/16) (Principal Planner Michael Alpert) Attachments: O1658 LDC Chapters 2 and 3 2nd Reading with backup 23. SECOND READING of Temp. Ord. #O1659 relating to land development; making findings; amending the City Code of Ordinances; amending Section 2-98 relating to definitions; amending Section 2-106 relating to departments created; amending Section 22-26, 22-26.1, 22-26.2, 22-26.3 and 22-26.4, revising applicable building code, electrical code, handicapped accessibility standards, and energy efficiency code and conflicts; revising Section 22.5-3 relating to use of “GIS”; amending Section 22.5-28 revising or repealing certain references to land development, flooding, signage, and parking; repealing Section 22.5-46 to 22.5-54 relating to certification of level of service compliance; repealing Sections 22.5-71 to 22.5-81, relating to development agreements; repealing Section 23-13 relating to the vacation or abandonment of easements and rights-of-way; repealing Section 24-1 relating to adoption of subdivision regulations; repealing Section 26-1 referencing a superseded Zoning Code; providing for inclusion in the Code; providing for severability; providing for interpretation; and providing for an effective date. (Passed 1st Reading on 10/19/16) (Principal Planner Michael Alpert) Attachments: O1659 for City Code 2nd Reading City of Miramar, FL Page 9 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 24. SECOND READING of Temp. Ord. #O1660 approving the end-of-year amendment to the Fiscal Year 2016 Operating and Capital Improvement Program Budget. (Passed 1st Reading on 11/2/16) (Director of Management & Budget Norm Mason) Attachments: O1660 2nd Read End of Year Budget Amendment with backup 25. Temp. Reso. #R6299 approving the Program Year 2015 Consolidated Annual Performance Evaluation Report for Community Development Block Grant Programs. (Community and Economic Development Director Eric Silva) Attachments: R6299 PY2015 CAPER with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 26. Temp. Reso. #R6303 considering Conditional Use Application No. 1604301, Application No. 1604302, Variance from Land Development Code Section 808.3.2 for the reduction of parking from the required amount of 56 parking spaces to 24 parking spaces, Site Plan Application No. 1604286, and Community Appearance Board Application No. 1604303, for a 4-story, 110,393 square foot Extra Space Self-Storage Facility on a vacant b-3, heavy business, parcel at the northeast corner of miramar parkway and interstate 75; and approving the Conditional Use, Variance, Site Plan, and Community Appearance Board Applications with conditions of approval . (Community & Economic Development Director Eric Silva) Attachments: R6303 Extra Space Storage with backup City of Miramar, FL Page 10 Printed on 11/10/2016 CITY COMMISSION REGULAR Meeting Agenda November 14, 2016 MEETING 27. Temp. Reso. #R6304 considering an application for extension of Conditional Use and Site Plan approval for Casa Sant’Angelo Senior Housing, located at 16801 Miramar Parkway. (Community & Economic Development Director Eric Silva) Attachments: R6304 Casa Sant'Angelo Extension with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Date TBD City of Miramar, FL Page 11 Printed on 11/10/2016