CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, January 25, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda January 25, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 1/25/2017 CITY COMMISSION REGULAR Meeting Agenda January 25, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Sunshine State Games. (City of Lauderdale Lakes Mayor Hazelle Rogers) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the FY17 Budget Public Hearing of September 26, 2016 and the Regular Commission Meeting of November 14, 2016. Attachments: 09-26-16 FY 2016 Budget Public Hearing Minutes 11-14-16 Commission Minutes 2. Temp. Reso. #R6329 supporting roadway construction to extend Southwest 196 Avenue from Miramar Parkway to Pembroke Road and Pembroke Road to US 27, revisions to the Broward Metropolitan Planning Organization's Transportation Improvement Program priorities list for Fiscal Year 2017-18, and amendment to the 2040 Long Range Transportation Plan. (Community and Economic Development Director Eric Silva) Attachments: R6329 - FY17-18 TIP & LRTP 2040 MPO Priorities Revisions with backup 3. Temp. Reso. #R6330 approving and authorizing the City Manager to execute the first amendment to the Interlocal Agreement between Broward County and the City of Miramar for the Broward Redevelopment Program Grant for the Historic Miramar Complete Streets Project. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6330 1st Amend to ILA with Broward Co for Complete Streets with backup City of Miramar, FL Page 3 Printed on 1/25/2017 CITY COMMISSION REGULAR Meeting Agenda January 25, 2017 MEETING 4. Temp. Reso. #R6331 approving the final ranking and award of Request for Qualifications No. 16-06-32, entitled “Historic Miramar Complete Streets Phase II”, to the highest evaluation scoring, most qualified responsive and responsible proposer, Craven, Thompson & Associates, Inc.; authorizing the City Manager to execute the Proposed Professional Services Agreement with Craven, Thompson & Associates, Inc. for the provision of design and construction engineering services in an amount not-to-exceed $149,634. (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6331 Historic Miramar Complete Streets Phase II with backup 5. Temp. Reso. #R6333 approving and authorizing the City Manager to execute (1) the termination of Cross-Access Easement Agreement with Miramar Commons, Ltd., (2) the termination of Easements with El-Ad Residences at Miramar Condominium Association, Inc., and (3) the termination of Right-of-Way Consent Agreement with Florida Power & Light Company for the project formerly known as the Miramar Overflow Parking Facility. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6333 Residences of Miramar-FPL Overflow Parking with backup 6. Temp. Reso. #R6334 approving Citywide Wireless Communication Services with Verizon Wireless in an amount not-to-exceed $349,985 for Fiscal Year 2017 through the utilization of State of Florida Agreement No. DMS 10/11-008C. (Procurement Director Randy Cross) Attachments: R6334 Citywide Wireless Communication Svcs with backup 7. Temp Reso. #R6335 approving the first optional one-year renewal agreement between the City and Tang How Brothers, Inc., and Condo Electric Motor Corporation for “Annual Fabrication and Repair Services,” on an as-needed-basis, in an annual amount not-to-exceed $500,000 commencing February 18, 2017 in accordance with City Code Section 2-412(c). (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6335 Annual Fabrication and Repair Svcs with backup 8. Temp. Reso. #R6337 approving the first optional one-year renewal agreement between the city and Madsen/Barr Corporation, and Hinterland Group, Inc. for “Water and Sewer Emergency Repair Services,” on an as-needed-basis, in an annual amount not-to-exceed $150,000 commencing February 18, 2017 in accordance with City Code Section 2-412(c). (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6337 Water and Sewer Emergency Repair Svcs with backup City of Miramar, FL Page 4 Printed on 1/25/2017 CITY COMMISSION REGULAR Meeting Agenda January 25, 2017 MEETING 9. Temp. Reso. #R6336 approving the first one-year renewal of the Grounds Full Maintenance Services Agreement with Brightview Landscape Services, Inc., formerly ValleyCrest Landscape Maintenance, in an annual amount not-to-exceed $392,494. (Parks & Recreation Director Terrence Griffin and Procurement Director Randy Cross) Attachments: R6336 Renewal of Ground Full Maintenance Svcs with backup 10. Temp. Reso. #R6339 approving the first one-year renewal of the Janitorial Services Agreement with Cleaning Systems, Inc.; approving annual expenditures in an amended amount of $438,120; amending the agrement to add the Adult Day Care Facility at an annual cost of $11,400; allocating a 10% contingency allowance of $44,952 for as-needed services, for a total amended contract amount of $494,472, commencing February 1, 2017 through January 31, 2018. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6339 First one year Renewal of Janitorial Svcs Agreement with backup 11. Temp. Reso. #R6353 authorizing the execution and submission of an application to the State of Florida Department of Health for the Emergency Medical Services (EMS) Matching Grant for the funding of three grant programs: automated external defibrillators in the amount of $52,000 of which the grant provides for $39,000, mechanical cardio-pulmonary resuscitation devices in the amount of $42,000 of which the grant provides for $31,500, and simulation training mannequins in the amount of $79,000 of which the grant provides for $59,250; authorizing the acceptance of grant funds and associated match requirements upon the award of the grant. (Interim Fire-Rescue Chief Robert Palmer) Attachments: R6353 EMS Matching Grant with backup End of Consent RESOLUTIONS City of Miramar, FL Page 5 Printed on 1/25/2017 CITY COMMISSION REGULAR Meeting Agenda January 25, 2017 MEETING 12. Temp. Reso. #R6342 accepting a proposal from Pinnacle Public Finance, Inc. to provide the City with a ten year term loan in order to finance the costs of various capital improvements within the City; approving the form of a loan agreement with Pinnacle Public Finance, Inc.; authorizing the issuance of a promissory note pursuant to such loan agreement in the aggregate principal amount not to exceed ten million ($10,000,000) in order to evidence such loan; authorizing the repayment of such note from a covenant to budget and appropriate legally available non-ad valorem revenues of the City; delegating certain authority to the City Manager and other City Staff for the authorization, execution and delivery of the note and various other documents with respect thereto. (Procurement Director Randy Cross and Finance Director Claudia Dixon) Attachments: R6342 Various Capital Improvements with backup 13. Temp. Reso. #R6363 authorizing the expenditure in an amount not-to-exceed $250,000 with Properties Environmental Assessment & Remediation, Inc. (“PEAR”), for the initial emergency cleanup of a fuel spill located at the Miramar Police Department Headquarters in accordance with City Code Section 2-413(1) Emergency Purchases. (Procurement Director Randy Cross and Public Works Director Bernard Buxton-Tetteh) Attachments: R6363 Emergency Cleanup of Fuel Spill PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARING 14. SECOND READING of Temp. Ord. #O1662 approving the first amendment of the Fiscal Year 2017 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading 11/14/16) (Management & Budget Director Norm Mason) Attachments: 01662- 2nd READING FY17 FIRST BUDGET AMENDMENT With Backup 01662- FY17 FIRST BUDGET AMENDMENT WITH BACKUP OTHER BUSINESS Reports and Comments: Commission Reports: 15. Temp. Reso. #R6343 supporting the Broward Cities Literacy Partnership Proposal. (Commissioner Yvette Colbourne) Attachments: R6343 Supporting Broward Cities Literacy Partnership with backup City of Miramar, FL Page 6 Printed on 1/25/2017 CITY COMMISSION REGULAR Meeting Agenda January 25, 2017 MEETING 16. Temp. Reso. #R6364 supporting House Bill 195 and Senate Bill 354 suggesting legislative changes to Sections 373.41492 and 552.30, Florida Statutes; urging the Florida Legislature and the Florida Governor to support House Bill 195 and Senate Bill 354: Construction Materials Mining Activities. (Commissioner Yvette Colbourne) Attachments: R6364 Supporting HB195 and SB354 with backup 17. Temp. Reso. #R6367 supporting House Bill 111 suggesting Legislative changes to Chapter 119, Florida Statutes (“Public Records Law”), providing for an exemption from Public Records Requirements for personal identifying information of a witness to a murder; urging the Florida Legislature and the Florida Governor to support House Bill 111. ( Mayor Wayne M. Messam) Attachments: R6367 Supporting House Bill 111 with backup City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 2/15/17 - 5:30 P.M. - City Commission Sponsorships-Donations-Charitable Contributions Workshop - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: February 1, 2017 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 1/25/2017