CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 1, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda February 1, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 1/31/2017 CITY COMMISSION REGULAR Meeting Agenda February 1, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Legislative Update. (State Representative Shevrin Jones) Proclamation: Black History Month. (Mayor Wayne M. Messam) Proclamation: Carolyn Swanson Day. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of January 25, 2017 will be placed on the February 15, 2017 Commission Agenda. Attachments: Minutes 2. Temp. Reso. #R6332 approving the final ranking and award of Request for Letters of Interest No. 16-08-42, entitled “Landscape Architectural Consulting Services,” to the highest evaluation scoring, most qualified responsive and responsible proposer, Craven, Thompson & Associates, Inc.; authorizing the City Manager to execute the proposed professional services agreement with Craven, Thompson & Associates, Inc. for the provision of landscape architectural design services in an amount not-to-exceed $99,075. (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6332 Landscape Architectural Consulting Svcs with backup 3. Temp. Reso. #R6350 approving the first one-year renewal with Advanced Modular Structures, Inc. for the lease of a temporary modular facility, for a term commencing February 18, 2017 through February 17, 2018 in an amount not-to-exceed $40,476. (Procurement Director Randy Cross) Attachments: R6350 Temporary Modular Facility with backup City of Miramar, FL Page 3 Printed on 1/31/2017 CITY COMMISSION REGULAR Meeting Agenda February 1, 2017 MEETING 4. Temp. Reso. #R6346 authorizing the purchase of an Emergency One Custom Emax Typhoon Pumper from Hallmark RTC, utilizing Florida Sheriff’s Association Contract 16-VEF-12.0 Specification #19 and a Non-Walk-In Rescue Vehicle from EVI, Inc., utilizing Houston-Galveston Area Council Contract No. FS12-15, for a total amount not-to-exceed $707,000. (Interim Fire-Rescue Chief Robert Palmer) Attachments: R6346 Purchase of Pumper and Rescue Vehicle with backup 5. Temp. Reso. #R6341 authorizing the expenditure of $50,000 of Law Enforcement Trust Funds necessary for Advanced Training for the Miramar Police Department. (Police Chief Dexter Williams) Attachments: R6341 Advanced Training for PD with backup 6. Temp. Reso. #R6356 authorizing the City Manager to take all necessary administrative action pursuant to a declared Federal, State, or Local State of Emergency. (Finance Director Claudia Dixon) Attachments: R6356 CM Administrative Action 7. Temp. Reso. #R6362 approving the one-year renewal option with Alcalde and Fay, Ltd., in an amount not-to-exceed $48,000 for federal lobbying services. (Strategic Administration Officer Shaun Gayle) Attachments: R6362 - Federal Lobbying Svcs with backup End of Consent RESOLUTIONS 8. Temp. Reso. #R6348 authorizing the City Manager to execute the first amendment to the Joint Project Agreement between the City of Miramar and Broward County for the water system improvements within the City of Miramar Historic Miramar Infrastructure Improvements - Phase 3 Area. (Utilities Director Jody Kirkman) Attachments: R6348 Water System Improvements with backup 9. Temp. Reso. #R6347 authorizing the City Manager to execute Change Order No. 1 to the agreement with Wharton Smith, Inc., for additional design services for the East Water Treatment Plant Process Enhancement Project, in an amount not-to-exceed $435,823, and approving a contract extension of 191 calendar days. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6347 EWTP Process Enhancement Change Order 1 with backup ORDINANCES City of Miramar, FL Page 4 Printed on 1/31/2017 CITY COMMISSION REGULAR Meeting Agenda February 1, 2017 MEETING 10. FIRST READING of Temp. Ord. #O1663 relating to Comprehensive Planning; making findings; adopting the annual update to the Capital Improvement Schedule of the Capital Improvement Element for Fiscal Years 2017 through 2021; providing for severability; and providing for an effective date. (Community and Economic Development Department Eric B. Silva, Director) SECOND READING SCHEDULED for March 1, 2017 Attachments: O1663 1st Reading Capital Improvement Schedule Anual Update with backup 11. FIRST READING of Temp. Ord. #O1665 amending Section 2-51(a) of the City Code to add the Blasting Citizen Advisory Committee; amending Article III (“Boards, Committees and Commissions”), of Chapter two of the City Code (“Administration”), to add Section 2-90, creating the “Blasting Citizen Advisory Committee;” providing for conflicts; providing for inclusion in the Code; providing for severability; and providing for an effective date. (City Attorney Jamie A. Cole) SECOND READING SCHEDULED for February 15, 2017 Attachments: TO1665 Creating Blasting Advisory Committee OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 2/15/17 - 5:30 P.M. - City Commission Sponsorships-Donations-Charitable Contributions Workshop - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: February 15, 2017 at 7:00 P.M. City of Miramar, FL Page 5 Printed on 1/31/2017