CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, March 8, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda March 8, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 3/8/2017 CITY COMMISSION REGULAR Meeting Agenda March 8, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: 2016 FSAWWA Division 5 Water Distribution Award. (Florida Section American Water Works Association (FSAWWA) Chair Dr. Grace Johns) Presentation: Miramar Optimist Club Sports Programs. (Mayor Wayne M. Messam) Presentation: 2017 State Surgeon General Healthy Weight Community Champion Award. (Broward County Florida Department of Health Deputy Director Roland Martinez) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special and Regular Commission Meetings of February 15, 2017. Attachments: 2-15-17 - Broderick Special Commission Minutes 2-15-17Commission Meeting Minutes 2. Temp. Reso. #R6355 approving the award of Invitation for Bid (IFB) No. 17-001 entitled “Landscaping, Irrigation Maintenance and Litter Control Services” to Elan Lawn and Landscape, Inc ., Landscape Service Professionals, Inc ., Prestige Property Maintenance, Inc ., and Superior Landscaping and Lawn Service, Inc . in the total combined annual amount of $1,349,294. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Randy Cross) Attachments: R6355 Landscaping Svcs with backup 3. Temp. Reso. #R6370 approving the agreement with M & M Asphalt Maintenance, Inc. d/b/a All County Paving for the provision of road and sidewalk restoration services, in an amount not-to-exceed $100,000 for a one-year period, utilizing City of Sunrise, Florida Contract No. 15-17-02-MS. (Utilities Director Jody Kirkman and Procurement Director Randy Cross) Attachments: R6370 Road and Sidewalk Restoration Svcs with backup City of Miramar, FL Page 3 Printed on 3/8/2017 CITY COMMISSION REGULAR Meeting Agenda March 8, 2017 MEETING 4. Temp. Reso. #R6382 approving the purchase of software upgrades and services for the Kronos Timekeeping System through the utilization of the US Communities Contract No 14-JLR-003, in an amount not-to-exceed $78,500. (Information Technology Director Clayton D. Jenkins) Attachments: R6382 Kronos Time System Software Upgrades with backup 5. Temp. Reso. #R6383 authorizing the appropriate City Officials to accept a Florida Recreation Development Assistance Program (“FRDAP”) Grant from the State of Florida Department of Environmental Protection (“FDEP”) in the amount of $110,000 for Ansin Sports Complex Enhancements for individuals with unique abilities. (Parks and Recreation Director Terrence Griffin) Attachments: R6383 Ansin Sports Complex Enhancements with backup 6. Temp. Reso. #R6396 authorizing the expenditure of an amount not-to-exceed $225,000 through Fiscal Year 2019 with Water Company of America, Inc. (“WCA”) for utility revenue enhancement services; procured through the utilization of City of Lake Wales Agreement RFP 09-183. (Finance Director Claudia Dixon and Procurement Director Randy Cross) Attachments: R6396 Utility revenue enhancement svcs with backup End of Consent RESOLUTIONS 7. Temp. Reso. #R6393 approving appointments to the Blasting Citizen Advisory Committee. (City Clerk Denise A. Gibbs) Attachments: R6393 Blasting Board Appointments with backup City of Miramar, FL Page 4 Printed on 3/8/2017 CITY COMMISSION REGULAR Meeting Agenda March 8, 2017 MEETING 8. Temp. Reso. #R6366 authorizing the renewal of various insurance coverages for the City's Protected Self-Insurance Program as part of the City's Comprehensive Risk Management Program, effective April 1, 2017 ("insurance renewals"); approving a projected premium cost not-to-exceed $2,175,976, including taxes and fees; declaring by four-fifths affirmative vote that applying the City's Competitive Procurement Procedures to the insurance renewals is not in the City's best interest, thereby exempting the insurance renewals from the City's Competitive Procurement requirements; authorizing the Human Resources Director to negotiate lower premium amounts due under the insurance renewals; authorizing the City Manager to execute the insurance renewal agreements. (Human Resources Director Melanie McLean) Attachments: R6366 Non-Benefit Insurance Renewals with backup ORDINANCE 9. FIRST READING of Temp. Ord. #O1667 creating the “Historic Miramar Advisory Board;” providing for conflicts; providing for inclusion in the Code; providing for severability; and providing for an effective date . (Commissioner Darline B. Riggs) SECOND READING SCHEDULED for March 29, 2017 Attachments: O1667 Historic Miramar Advisory Board PUBLIC HEARING 10. SECOND READING of Temp. Ord. #O1663 relating to Comprehensive Planning; making findings; adopting the annual update to the Capital Improvement Schedule of the Capital Improvement Element for Fiscal Years 2017 through 2021; providing for severability; and providing for an effective date. (Passed 1st Reading on 02/01/17) (Community and Economic Development Department Eric B. Silva, Director) Attachments: O1663 2nd Reading Capital Improvement Schedule with backup O1663 1st Reading Capital Improvement Schedule Anual Update with backup QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 5 Printed on 3/8/2017 CITY COMMISSION REGULAR Meeting Agenda March 8, 2017 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 11. Temp. Reso. #R6369 considering Application No. 1604292, Conditional Use, Application No. 1604285, Site Plan Amendment, and Application No. 1604288, Community Appearance Board, for a 5 -story, 51,220 square foot expansion of the Safeguard Self-Storage Facility on a B-3, heavy business parcel, at the northeast corner of South University Drive and the Ronald Reagan Turnpike; and considering Application No. 1604296, Variance from Land Development Code Section 808.3.2 for a parking reduction from the required amount of 67 parking spaces to 10 parking spaces; making findings; approving the Conditional Use, Site Plan, Community Appearance Board and Variance Applications with conditions of approval. (Community & Economic Development Director Eric Silva) Attachments: R6369 Safeguard Self-Storage facility with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: March 29, 2017 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 3/8/2017