CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, July 5, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CALL TO ORDER City of Miramar, FL Page 2 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Broward County Property Appraiser's Office. (BCPA Government Liaison Marty Kiar) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of June 7, 2017. Attachments: Commission Minutes 060717 2. Temp. Reso. #R6471 approving the lease agreement with Dell Financial Services LP through the utilization of the State of Florida Contract No. 250-WSCA-10-ACS, for the lease of 92 desktops, 186 laptops, 11 Panasonics, 5 servers, and 1 storage device in a total amount not-to-exceed $674,532 over a three-year period, which includes an amount not-to-exceed $224,844 for FY18; authorizing the City Manager to execute the appropriate lease documents. (Information Technology Director Clayton Jenkins) Attachments: R6471 Annual Computer Replacement Program with backup 3. Temp. Reso. #R6476 approving an Interlocal Agreement with Broward County for inspection, monitoring, and blasting related services to be performed by Broward County Environmental Licensing and Building Permitting Division. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6476_New ILA w-Broward County-Blasting Services with backup City of Miramar, FL Page 3 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING 4. Temp. Reso. #R6483 approving an Interlocal Agreement between the City of Miramar, Broward County, and participating municipalities for a national pollutant discharge elimination system municipal separate storm sewer system permit, to share the resource burden of managing the permit; authorizing the Broward County Environmental Protection and Growth Management Department to conduct specific technical activities over the five-year term and during extensions of the existing permit beyond the five-year term, with an initial cost of $25,618 for the first year and an escalation factor of 2.5% annually thereafter. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6483 FY17 National Pollutant Discharge Elimination System with backup 5. Temp. Reso. #R6477 approving the purchase of treatment system equipment for the Wastewater Reclamation Facility from Parkson Corporation in an amount not-to-exceed $66,081 for FY 2017. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: TR6477 Parkson Corporation Expenditures with backup 6. Temp. Reso. #R6479 approving the purchase of sodium hydroxide utilized at the West Water Treatment Plant and the Wastewater Reclamation Facility from Allied Universal Corporation, utilizing the Southeast Florida Governmental Purchasing Cooperative Group Contract Invitation to Bid (ITB) No. 2017-008 (City of Margate); in an amount not to exceed $70,000 for the remainder of FY 2017. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: TR6479 Purchase of Sodium Hydroxide with backup 7. Temp. Reso. #R6481 considering Application 1703877, Temporary Use Permit approval for the Riviera Isles Single-Family Residential Community to conduct a fireworks display, located south of Miramar Parkway, east of Southwest 172 Avenue and west of Southwest 160 Avenue (Dykes Road). (Community & Economic Development Principal Planner Michael Alpert) Attachments: R6481 Riviera Isles Fireworks Display TUP with backup City of Miramar, FL Page 4 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING 8. Temp. Reso. #R6482 establishing and approving the six members of the Audit Committee for the purpose of soliciting and selecting a qualified firm to conduct the City’s Annual Financial Audit through a competitive Request for Proposal process, as required by Florida Statutes. (Finance Director Claudia Dixon) Attachments: TR 6482 - Audit Committee Selection with backup 9. Temp. Reso. #R6493 authorizing acceptance of funds and associated match requirements for the recent Art of Community Grant Funding Award in the amount of $53,000 from the Community Foundation of Broward for a project entitled, “Together, We are Miramar”; approving and authorizing execution of an agreement with the Community Foundation of Broward. (Cultural Affairs Director Stephen Kantrowitz) Attachments: TR6493 - Art of Community Grant with backup 10. Temp. Reso. #R6495 authorizing the City Manager to apply for a Broward Redevelopment Program Grant in the amount of $1,000,000 for Phase IV of the Historic Miramar Complete Streets project. (Community and Economic Development Director Eric B. Silva) Attachments: TR 6495 Complete Streets with backup 11. Temp. Reso. #R6496 authorizing the City Manager to apply for a Broward Redevelopment Program Grant in the amount of $1,000,000 for the construction of affordable housing on three vacant, City-owned parcels. (Community and Economic Development Director Eric B. Silva) Attachments: TR 6496 BRP Affordable Housing Grant with backup 12. Temp. Reso. #R6498 approving the settlement of all claims of Rohan Stewart. (City Attorney Jamie Cole) Attachments: R6498 Stewart Settlement with backup City of Miramar, FL Page 5 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING 13. Temp. Reso. #R6502 approving the settlement of all claims of Nathalie Moses. (City Attorney Jamie Cole) Attachments: R6502 Moses Settlement with backup End of Consent RESOLUTIONS 14. Temp. Reso. #R6427 authorizing the lease purchase of portable and mobile radios and related equipment and accessories from Motorola, Inc., through the utilization of the Broward County P25 System and Services Agreement No. R1422515R1/P1 in an amount of $2,199,834 with a one-time down payment of $425,989; approving the award of Request for Proposals No. 17-05-23 to Bank of America Public Capital Corp for the financing of the balance of $1,773,845 over a seven year period; authorizing the City Manager to execute the appropriate agreements for the lease purchase and related financing. ( Interim Fire-Rescue Chief Robert Palmer and Interim Procurement Director Alicia Ayum) Attachments: R6427 Lease of Mobile Radios with backup 15. Temp. Reso. #R6492 approving the second amendment to the amended and restated agreement for solid waste and recycling collection services with Waste Pro of Florida, Inc., for the transition of commercial billing and collection of payment services from the City to Waste Pro of Florida, Inc.; and authorizing the City Manager to execute the second amendment to the amended and restated franchise agreement with Waste Pro of Florida, Inc. (Public Works Director Bernard Buxton-Tetteh and Finance Director Claudia Dixon) Attachments: R6492 Waste Pro 2nd Amendment with backup 16. Temp. Reso. #R6467 establishing a proposed millage rate for tax year 2017 (Fiscal Year 2018); providing for the rolled-back rate; providing for the date, time, and place of the public hearing to consider the proposed millage rate; providing for advertisement and for transmittal to the Property Appraiser and Tax Collector. (Management and Budget Director Norm Mason) Attachments: R6467 FY18 Proposed Millage Rate City of Miramar, FL Page 6 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING 17. Temp. Reso. #R6470 relating to the provision of fire protection services, facilities and programs in the City of Miramar, Florida; establishing the estimated assessment rate for fire protection assessments for the Fiscal Year beginning October 1, 2017; directing the preparation of an assessment roll; authorizing a public hearing and directing the provision of notice thereof. (Management and Budget Director Norm Mason) Attachments: R6470 FY18 Proposed Fire Protection Assessment Original with backup 18. Temp. Reso. #R6469 relating to the Huntington Development of Regional Impact (“DRI”) and determining that the DRI is essentially built-out as provided in Section 380.06(15)(g)3., Florida Statutes; making findings; providing for issuance of building permits; providing for severability. (Community and Economic Development Director Eric B. Silva) Attachments: R6469 Huntington DRI Essentially Built-Out with backup 19. Temp. Reso. #R6484 approving an amendment to the design-build agreement with Wharton-Smith, Inc. and related expenditure in an amount not-to-exceed $26,106,018, for the provision of construction services for the East Water Treatment Plant Renovation Project; authorizing the City Manager to execute the proposed amendment; authorizing contingency funds in an amount not-to-exceed $500,000 for unforeseen conditions associated with the Project. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6484 EWTP Whatron Smith Renovation (2) with backup 20. Temp. Reso. #R6472 relating to the provision of Stormwater Management Services in the City of Miramar, Florida; determining that certain real property in the City is specifically benefitted by the Stormwater Management Services provided; establishing the method of assessing associated Stormwater costs against real property; establishing other terms and conditions of the service assessment; approving the assessment roll; providing the method of collection; establishing the preliminary stormwater assessment rate for stormwater management assesments for the Fiscal Year beginning October 1, 2017. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6472_Stormwater Prelim. Rate Approval with backup QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 7 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 21. Temp. Reso. #R6465 considering Conditional Use Application No. 1700525, Site Plan Application No. 1700524, Community Appearance Board Application No. 1700612, and Variance Application Nos. 1700526 and 1701838, for a 12,513 square foot ABC Fine Wine & Spirits Store located on an outparcel of the SuperTarget Shopping Center, on Miramar Parkway, east of Southwest 172 Avenue and adjacent to Miramar Regional Park. (Continued from the meeting of 06/21/17) (Principal Planner Michael Alpert) Attachments: R6465 ABC Fine Wine & Spirits Store with backup 22. Temp. Reso. #R6478 considering Application No. 1701851 Site Plan and Application No. 1701852 Community Appearance Board, for Tropical Letter Carriers Union Headquarters and Banquet Hall, a two-building complex located east of Flamingo Road and south of the Homestead Extension of the Florida Turnpike; making findings; approving Site Plan and Community Appearance Board Applications with conditions of approval. (Principal Planner Michael Alpert) Attachments: TR6478-Tropical Letter Carriers Union-Site Plan-CAB with backup 23. Temp. Reso. #R6480 considering an Application for a second twelve-month extension of Site Plan Approval for Toledo Isles, a proposed single-family residential community, located south of Miramar Parkway and west of Southwest 160 Avenue (Dykes Road). (Community & Economic Development Director Eric Silva) Attachments: R6480 Toledo Isles Second Extension with backup City of Miramar, FL Page 8 Printed on 6/29/2017 CITY COMMISSION REGULAR Meeting Agenda July 5, 2017 MEETING 24. Temp. Reso. #R6504 declaring zoning in progress for preparation of amendments to the City Code and the Land Development Regulations for preparation of amendments to prohibit or regulate medical marijuana dispensaries. (City Attorney Jamie A. Cole) Attachments: R6504 Zoning in Progress for Medical Marijuana OTHER BUSINESS Reports and Comments: Commission Reports: a. Temp. Reso. #R6503 urging the State Fire Marshal to allow the City to provide input and participate in the procurement of a consultant to conduct the study of Construction Materials Mining Activities (“Study”); urging the State Fire Marshal to include homes in the areas near White Rock Quarry’s north mining site as an area of analysis for the Study; and urging the State Fire Marshal to include in the scope of services for the Study, an analysis of mental and /or emotional effects of blasting. (Mayor Wayne M. Messam) Attachments: R6503 Fire Marshal Study City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS Date TBD - Time TBD - Code Amendments Workshop - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: August 23, 2017 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 6/29/2017