CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Tuesday, September 19, 2017 7:00 PM POSTPONED FROM 9/6/17 DUE TO HURRICANE IRMA Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/19/2017 CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Proclamation: Senior Center Month. (Mayor Wayne M. Messam) Presentation: Forecast of Proposed Bills and Upcoming Legislation. (State Lobbyist Ronald L . Book, PA) Presentation: I-75 Express Lanes Project Update and Various Construction and Improvements Projects Update. (Community Outreach Specialist Gerdy St. Louis) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Workshop and Regular Commission Meetings of August 23, 2017 will be placed on the September 27, 2017 Agenda. Attachments: Minutes 2. Temp. Reso. #R6464 accepting an Absolute Bill of Sale, Easement, and Warranty, from IDIG Miramar D, LLC, for the water system improvements serving Miramar Business Center Building D; authorizing the release of Surety Bond number 9176502 in the amount of $142,962.50 and accepting a one-year Maintenance Bond in the amount of $22,555.00 from IDIG Miramar D, LLC. (City Engineer Bissy Vempala) Attachments: R6464 Acceptance of Water System Improvements with backup 3. Temp. Reso. #R6529 authorizing the purchase of services for the refurbishment of the existing air conditioning systems at the Vernon E. Hargray Youth Enrichment Center from Trane, U.S. Inc., in the amount of $77,100, utilizing U.S. Communities Government Purchasing Alliance Contract No. 15-JLP-023. (Public Works Director Bernard Buxton-Tetteh and Interim Procurement Director Alicia Ayum) Attachments: R6529_Trane YEC AC Refurbishment with backup City of Miramar, FL Page 3 Printed on 9/19/2017 CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING End of Consent RESOLUTIONS 4. Temp. Reso. #R6537 approving and authorizing Florida Power and Light (“FPL”) to convert all existing 3,205 FPL owned High Pressure Sodium Vapor (“HPSV”) street lights to Light-Emitting Diode (“LED”) throughout the City at no cost to the City; authorizing the City Manager to execute the LED Lighting Agreement. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6537_FPL LED Street Lights Install with backup 5. Temp. Reso. #R6545 approving the ranking and award of Request for Proposals No. 17-07-33, entitled "Investment Banking Services for the Issuance of Revenue Bonds for New Money and/or Refunding", to the highest ranked responsive responsible proposers, Bank of America/Merrill Lynch as senior managing underwriters, and the joint team of Stifel Nicolaus & Company, Inc. and Siebert Cisneros Shank & Company, L.L.C. as co-managers; authorizing the City Manager to enter into a contract with the selected investment banking team; authorizing the issuance of a conditional notice of redemption. (Finance Director Claudia Dixon and Interim Procurement Director Alicia Ayum) Attachments: R6545 - RFP No. 17-07-33 with backup 6. Temp. Reso. #R6551 waiving competitive bidding for the procurement of Benefit Consulting Services in accordance with Section 2-413(8) of the City Code; approving the award of Benefit Consulting Services Contract to __________________.; authorizing the City Manager to negotiate and execute an appropriate agreement. (Human Resources Director Melanie McLean and Interim Procurement Director Alicia Ayum) Attachments: R6551 Waiving Competitive Bidding Benefit Consulting with backup 7. Temp. Reso. #R6519 approving an extension of the existing Benefit Consulting and Brokerage Services Agreement with the Gehring Group Inc., for the period beginning September 16, 2017 and ending September 15, 2018; authorizing the City Manager to execute the proposed extension agreement. (Human Resources Director Melanie McLean) Attachments: R6519 Extension of Broker Services with backup ORDINANCES City of Miramar, FL Page 4 Printed on 9/19/2017 CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING 8. FIRST READING of Temp. Ord. #O1676 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 1 “Generally”; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”; creating Section 15-262(c) of the City Code to permit an irrevocable election for general employees to transfer from the 401(a) plan to the General Employees Plan; creating Section 15-358(e) of the City Code to permit an irrevocable election for management employees to transfer from the 401(a) plan to the Management Plan; providing for severability; providing for codification; providing for an effective date . (Due to the rescheduling of the workshop, continuance is recommended to the meeting of 10/18/17) (Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 1, 2017 Attachments: O1676 -1st Reading 401(a) Pension Ordinance with backup 9. FIRST READING of Temp. Ord. #O1673 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 3 “Benefits” and Article VI “Management Pension Plan and Trust Fund”; creating Section 15-311(c) providing for normal retirement at the earlier of age sixty five with seven years of service or twenty five years of service for employees hired on or after July 1, 2017; creating City Code Section 15-312(e)(i) providing for an 11% employee contribution, 3.75% multiplier for the first twenty years of service and 1% multiplier thereafter, with an 80% benefit cap, for current employees hired prior to July 1, 2017; creating City Code Section 15-312(e)(ii) maintaining the current 7.36% employee contribution for employees with 26 2/3 or more years of service; creating City Code Section 15-312(e)(iii) providing for a 3.2% multiplier, eighty percent cap and 11% employee contribution for new employees hired on or after July 1, 2017; creating City Code Sections 15-312(e)(iv) and 15-358(e) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; providing for severability; providing for codification; providing for an effective date. (Due to the rescheduling of the workshop, continuance is recommended to the meeting of 10/18/17) (Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 1, 2017 Attachments: O1673 GE Pension Ordinance 75-20 Year Upd with backup PUBLIC HEARING City of Miramar, FL Page 5 Printed on 9/19/2017 CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING 10. SECOND READING of Temp. Ord. #O1677 amending the City’s Land Development Code at Chapter 10 entitled “Signs” to create Section 1013 “Roadside Memorial Markers”; amending Section 1002 “Definitions”; amending Table 2 in Section 1008, “Temporary Signs”; making findings; and providing for an effective date. (Passed 1st Reading on 08/23/17) (City Engineer Bissy Vempala and Principal Planner Michael Alpert) Attachments: O1677 1st Reading, Amending Chapter 10 of the LDC with backup O1677 2nd Reading Roadside Memorial Markers with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 11. Temp. Reso. #R6531 considering Application No. 1703574, Conditional Use approval to allow alcohol package sales for Palm Liquors, a proposed liquor store at the Mirabella Plaza, located at 2201 Palm Avenue, Unit 4-107. (Principal Planner Michael Alpert) Attachments: R6531 Conditional Use Palm Liquors with backup Ex Parte Disclosure OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 6 Printed on 9/19/2017 CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING a. Temp. Reso. #R6555 designating a portion of the City as “Historic Miramar” in recognition of the Historical and Cultural Importance of that area to the City of Miramar. (Commissioner Darline B. Riggs) Attachments: R6555 Historic Miramar b. Temp. Reso. #R6556 condemning personal attacks against City staff. (Vice Mayor Winston F. Barnes) Attachments: R6556 Resolution Denouncing Personal Attacks c. Temp. Reso. #R6558 urging President Donald Trump to continue Deferred Action for Childhood Arrivals (“DACA”); urging the United States Congress to take action in support of DACA. (Commissioner Yvette Colbourne) Attachments: R6558 DACA Resolution d. Temp. Reso. #R6561 implementing a 30-day utility relief period from September 12, 2017 to October 11, 2017. (Commissioner Maxwell B. Chambers) Attachments: R6561 resident utility relief City Attorney Reports: City Manager Reports: a. Temp. Reso. #R6557 approving a Comprehensive Pay Plan for unrepresented employees for the period beginning October 1, 2017 through September 30, 2018. (Human Resources Director Melanie McLean) Attachments: R6557 Comprehensive Pay Plan with backup FUTURE WORKSHOPS 10/04/17 5:30 P.M. Land Development Code and Textile Workshop Commission Conference Room 10/11/17 5:00 P.M. Ethics Training Commission Conference Room City of Miramar, FL Page 7 Printed on 9/19/2017 CITY COMMISSION REGULAR Meeting Agenda September 19, 2017 MEETING 10/18/17 4:30 P.M. Pensions Workshop Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: September 27, 2017 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 9/19/2017