CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, January 17, 2018 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. . The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Proclamation: Mary Raynor Day (Mayor Wayne M. Messam) Proclamation: Miramar United Elite Football Club Day (Mayor Wayne M. Messam) Presentation: Legislative Update (House Representative Shevrin Jones) Presentation: Youth Advisory Council Presentation (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of September 19, 2017 and Workshop Meetings of November 1, 2017. Attachments: 091917 Commission Meeting Minutes 110117 AETF City Commission Workshop 110117 City Commission Workshop 2. Temp. Reso. #R6587 approving an amendment to the Interlocal Agreement between the City and the Broward County School Board, Broward County, and non-exempt municipalities concerning public school facilities. (Community & Economic Development Director Eric B. Silva) Attachments: R6587 amendment to Broward Co. Schools ILA with backup City of Miramar, FL Page 3 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING 3. Temp. Reso. #R6619 approving the Fiscal Year 2016 Interlocal Agreement between Broward County and the City of Miramar for the disbursement of $140,755 in HOME Investment Partnership Program funds for expenditures on eligible rehabilitation activities; authorizing the City Manager to execute the Fiscal Year 2016 Interlocal Agreement. (Community & Economic Development Director Eric Silva) Attachments: R6619 Fiscal Year 2016 HOME ILA with backup 4. Temp. Reso. #R6625 approving the second optional one-year renewal agreement between the City and Tang How Brothers, Inc., and Condo Electric Motor Repair Corporation for “Annual Fabrication and Repair Services”, on an as-needed-basis, in an annual amount not-to-exceed $500,000 commencing February 18, 2018 in accordance with City Code Section 2-412(c). (Utilities Director Jody Kirkman, P.E. and Procurement Director Alicia Ayum) Attachments: R6625 2nd Annual Fabrication and Repair Svcs with backup 5. Temp. Reso. #R6626 approving the second optional one-year renewal agreement between the City and Madsen/Barr Corporation, and Hinterland Group, Inc. for “Water and Sewer Emergency Repair Services”, on an as-needed-basis, in an annual amount not-to-exceed $150,000 commencing February 18, 2018 in accordance with City Code Section 2-412(c). (Utilities Director Jody Kirkman, P.E., and Procurement Director Alicia Ayum) Attachments: R6626 2nd Annual Water & Sewer Emergency Repair Svcs with backup 6. Temp. Reso. #R6627 approving the purchase of membrane change out services at the West Water Treatment Plant from Harn R/O Systems Inc. in an amount not-to-exceed $52,533. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6627 Membrane Changeout for WWTP with backup City of Miramar, FL Page 4 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING 7. Temp. Reso. #R6629 accepting a Right-of-Way Deed from Mirabella Plaza Commercial Condominium Association, Inc., and Mirabella 26 LLC, for the offsite improvements to serve the Mirabella Project. (City Engineer Bissy Vempala) Attachments: R6629 Acceptance of Right-of-Way with backup 8. Temp. Reso. #R6630 accepting an Absolute Bill of Sale and Easement from Riviera Point Corporate Center at Miramar, LLC, for the water, sewer and reuse water system improvements to serve Riviera Point Corporate Center at Miramar; authorizing the release of Surety Cash Bond in the amount of $96,875 and accepting a one-year Maintenance Cash Bond in the amount of $19,375 from Riviera Point Corporate Center at Miramar, LLC. (City Engineer Bissy Vempala) Attachments: R6630 Acceptance of Water and Sewer Facilities with backup End of Consent RESOLUTIONS 9. Temp. Reso. #R6636 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R6636 Board Appointments with backup 10. Temp. Reso. #R6624 approving the ranking of firms responding to Request for Qualifications Nos. 17-05-17, 17-05-18, 17-05-24, 17-05-25, 17-05-26 and 17-05-28 for participation in six contractor, consultant or inspector pools for the City's Residential and Commercial Rehabilitation Programs; awarding the Requests for Qualifications to the firms meeting or exceeding the minimum qualification requirements of the respective requests for qualifications; authorizing the City Manager to execute appropriate Continuing Services Agreements with the qualified firms for a term of three years plus one one-year renewal, thereby establishing six pools of firms for the provision of the indicated services for future projects on an as needed basis. (Community & Economic Development Director Eric Silva) Attachments: R6624 - 2017 Contractors Consultants Inspectors Pools with backup City of Miramar, FL Page 5 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING 11. Temp. Reso. #R6570 approving the proposed agreement between Broward County and the City of Miramar for trafficway beautification for Miramar Parkway Streetscape, from SW 68th Avenue to SW 64th Avenue. (City Engineer Bissy Vempala) Attachments: R6570 Miramar Pkwy from SW 68 Ave to SW 64 Ave beautification with backup 12. Temp. Reso. #R6623 approving the proposed agreement between Broward County and the City of Miramar for trafficway illumination for Miramar Parkway Streetscape, from SW 68th Avenue to SW 64th Avenue. (City Engineer Bissy Vempala) Attachments: R6623 Miramar Pkwy from SW 68 Ave to SW 64 Ave Illumination with backup 13. Temp. Reso. #R6628 approving the award of Invitation for Bids No. 18-002, entitled "Historic Miramar Complete Streets, Phase II", to the lowest responsive and responsible bidder, Weekley Asphalt Paving, Inc .; authorizing the City Manager to execute the proposed agreement with Weekley Asphalt Paving, Inc., in an amount not-to-exceed $1,968,988. (City Engineer Bissy Vempala and Procurement Director Alicia Ayum) Attachments: R6628 Construction Svcs for HM Complete Streets Phase 2 with backup 14. Temp. Reso. #R6635 authorizing the payment of additional premiums as it relates to the City’s health insurance, from Aetna, Inc., in an amount not-to-exceed $350,000; authorizing the Human Resources Director to reasonably accept and pay on the remaining invoices for premiums due in 2017; authorizing the City Manager to approve expenditures above the contracted period amount. (Human Resources Director Melanie McLean) Attachments: R6635 - Health Insurance Additional Premiums with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARINGS City of Miramar, FL Page 6 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING 15. SECOND READING of Temp. Ord. #O1673 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 3 “Benefits” creating Section 15-311(c) providing for normal retirement at the earlier of age sixty five with seven years of service or twenty five years of service for employees hired on or after July 1, 2017; creating City Code Section 15-312(e)(i) providing for an 11% employee contribution, 3.75% multiplier for the first twenty years of service and 1% multiplier thereafter, with an 80% benefit cap, for current employees hired prior to July 1, 2017; creating City Code Section 15-312(e)(ii) maintaining the current 7.36% employee contribution for employees with 26 2/3 or more years of service; creating City Code Section 15-312(e)(iii) providing for a 3.2% multiplier, eighty percent cap and 11% employee contribution for new employees hired on or after July 1, 2017; creating City Code Sections 15-312(e)(iv) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”, creating 15-358(e) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on 10/18/17) (Continued from the Meeting of 11/27/17) (Human Resources Director Melanie McLean) Attachments: O1673- 2nd Reading of GE Pension Ordinance 75-20 Year with backup O1673- 1st Reading GE Pension Ordinance 75-20 Year with backup 16. SECOND READING of Temp. Ord. #O1681 amending Article IV “Placement and Maintenance of Facilities for Communications Services in Rights-of-Way”, of Chapter 23 “Streets and Sidewalks”, of the City Code of Ordinances regarding communications facilities in rights-of-way regulations; providing and amending definitions of terms; amending registration requirements; providing for uniform, nondiscriminatory standards to prevent overcrowding, proliferation and saturation of City rights-of-way; amending design standards related to stealth design, protection of residential properties, and equipment location and size; providing for the encouragement of collocation of communications facilities; providing for reservation of rights; providing regulations for small wireless facilities; providing for conflicts; providing for inclusion in the Code; providing for severability; and providing for an effective date . (Passed 1st Reading on 11/27/17) (City Engineer Bissy Vempala) Attachments: O1681 2nd Reading Communications Services in Rights-of-Way O1681 1st Reading Communications Services in Rights-of-Way QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 7 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 17. Temp. Reso. #R6602 approving Application No. 1702392, unconditional release and vacation of a portion of Drainage Easement No. 2 (Country Lakes Northwest Quadrant), and approval of an unconditional and irrevocable waiver of Easement Rights, and acceptance of a non-exclusive Access Easement Agreement for Apotex Pharmaceutical located at 15501 Southwest 29th Street. (Continued from the Meeting of 11/27/17) (Community and Economic Development Director Eric Silva) Attachments: R6602 Vacation and Acceptance of Easements with backup miramar.exparteform2017 OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: 18. IMC Equity Group Proposal Update FUTURE WORKSHOPS 01/17/18 5:00 P.M. Code & Code Compliance Workshop Commission Chambers 01/17/18 6:00 P.M. Economic Development & Revitalization of Historic Miramar Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: City of Miramar, FL Page 8 Printed on 1/11/2018 CITY COMMISSION REGULAR Meeting Agenda January 17, 2018 MEETING February 13, 2018 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 1/11/2018