CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Monday, November 27, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. . City of Miramar, FL Page 2 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Portrait presentation by Miramar resident Kevit Adilson Soriano. (Mayor Wayne M. Messam) Presentation: Status Reports on Hurricane Debris Clean-up. (Solid Waste & Recycling Manager Ralph Trapani) Presentation: Police Presentation - Vilet Torrez Case. (Police Chief Dexter Williams) Presentation: Appreciation to La Famiglia Restaurant for supporting City staff during Hurricane Irma. (Police Chief Dexter Williams) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of September 27, 2017 and the Special Commission Meetings of October 4, 2017 and November 1, 2017. Attachments: 09-27-17 Commission Meeting Minutes 10-04-17 - Polano Special Commission Minutes 11-1-17 - Sierra Special Commission Minutes 2. Temp. Reso. #R6600 approving the purchase of City-wide wireless communication services with Verizon Wireless in an amount not-to-exceed $359,730 for Fiscal Year 2018 through the utilization of State of Florida Agreement No. DMS 10/11-008C. (Interim Procurement Director Alicia Ayum) Attachments: R6600- Citywide Wireless Svcs with backup City of Miramar, FL Page 3 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 3. Temp. Reso. #R6403 awarding Invitation for Bid (IFB) No. 17-018 entitled “WWRF Filter Press and Gravity Belt Thickener Refurbishment” to Andritz Separation Inc.; authorizing the City Manager to execute an agreement with Andritz Separation Inc., in an amount not-to-exceed $584,066. (Utilities Director Jody C. Kirkman, P.E. and Interim Procurement Director Alicia Ayum) Attachments: R6403 BFP and GBT Refurbishment with backup 4. Temp. Reso. #R6613 ratifying the emergency purchase of emergency repair services as a result of Hurricane Irma from Hinterland Group Inc., in the amount of $87,500. (Utilities Director Jody Kirkman, P.E. and Interim Procurement Director Alicia Ayum) Attachments: R6613 Emergency Repair Srvcs with backup 5. Temp. Reso. #R6615 approving the award of Invitation for Bids No. 17-020 for multi-function copier equipment which includes printer management services to Acordis International Corp., in an amount not-to-exceed $425,104 for a three-year period with two additional one-year renewal options. ( IT Director Clayton Jenkins and Interim Procurement Director Alicia Ayum) Attachments: R6615 Award Multi-Function Copier Equipment with backup 6. Temp. Reso. #R6612 approving the third one-year renewal agreement with Bazin Corporation, d/b/a A & B Towing, for the City’s towing service franchise, for the term January 16, 2018 through January 15, 2019, in an annual amount to be paid to the City totaling $105,000. (Police Chief Dexter Williams and Interim Procurement Director Alicia Ayum) Attachments: R6612 Towing Franchise 3rd Renewal Agreement with backup 7. Temp. Reso. #R6586 authorizing the expenditure of $50,000 of Law Enforcement Trust Funds necessary for advanced training for the Miramar Police Department. (Police Chief Dexter Williams) Attachments: R6586 LETF Purchase of Advanced Police Training with backup City of Miramar, FL Page 4 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 8. Temp. Reso. #R6610 ratifying and approving the payment of premiums for endorsements for new properties and business services as it relates to the City’s non-benefit insurance coverages in an amount not-to-exceed $100,000; authorizing the Human Resources Director to reasonably accept and pay on invoices for premiums and/or endorsements for new properties and business services; authorizing the City Manager to approve expenditures above the contracted period amount. (Human Resources Director Melanie McLean) Attachments: R6610 Non-Benefit Insurance Premium Contingency with backup 9. Temp. Reso. #R6594 approving the second one-year renewal of the Janitorial Services Agreement with Cleaning Systems, Inc., in the amount of $425,920, allocating a 10% contingency allowance of $42,592 for as-needed services, for a total contract amount of $468,512, commencing February 1, 2018 through January 31, 2019. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6594 Second Optonal Renewal Janitorial Svcs with backup 10. Temp. Reso. #R6622 approving the purchase of hauling services with Devland Site Paving & Utilities, Manny’s Bulk Express, Inc., and Waste Pro of Florida, Inc., in the amount not-to-exceed $150,000 per contractor, for the load out of Hurricane Irma debris from the Miramar Regional Park Temporary Debris Management Site to the Waste Management Monarch Hills landfill; waiving formal bid requirements in accordance with Section 2-413(1), Emergency Purchases. (Public Works Director Bernard Buxton-Tetteh and Interim Procurement Director Alicia Ayum) Attachments: R6622 Emergency Haul Out of Hurricane Irma Debris with backup 11. Temp. Reso. #R6590 approving the purchase of Fire-Rescue supplies and equipment from the Broward Sheriff’s Office in an amount not-to-exceed $152,500 for Fiscal Year 2018. (Fire-Rescue Chief Robert Palmer) Attachments: R6590 Purchase of Fire-Rescue Supplies and Equipment from BSO FY 2018 City of Miramar, FL Page 5 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 12. Temp. Reso. #R6591 authorizing the purchase of a Mako breathing air module compressor package, a Mako containment fill station, quarterly air sampling, semi-annual testing and repairs from Channel Innovation in an amount not-to-exceed $53,000 for Fiscal Year 2018. (Fire-Rescue Chief Robert Palmer) Attachments: R6591 Mako breathing air system and service and repairs with backup 13. Temp. Reso. #R6592 authorizing the purchase of Hurst Edraulic Extrication Equipment from Municipal Emergency Services, as a sole source, authorizing annual bench flow testing and repairs from Municipal Emergency Services, utilizing Lake County Contract #17-0606G, and authorizing the purchase of self-containted breathing apparatus masks, utilizing NPPGOV Contract #00000169, for a total amount not-to-exceed of $64,523 for Fiscal Year 2018. (Fire-Rescue Chief Robert Palmer) Attachments: R6592 Purchase of Hurst Edraulic Extrication with backup End of Consent RESOLUTIONS 14. Temp. Reso. #R6603 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R6603 Various Board Appointments with backup 15. Temp. Reso. #R6589 approving and adopting planning document in connection with Clean Water State Revolving Fund Loan Agreement SW060840 with the State of Florida Department of Environmental Protection for Phases IV, V and VI of the Historic Miramar Drainage Infrastructure Improvements Project; authorizing submission of the planning documents to the State of Florida Department of Environmental Protection. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6589 Historic Miramar Phase 4 thru 6 Planning Doc Approval with backup City of Miramar, FL Page 6 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 16. Temp. Reso. #R6616 approving the final ranking and award of Request for Qualifications No. 17-08-38, entitled “ Pre-Construction and Construction Manager at Risk Services for the Historic Miramar Public Safety Complex”, to D. Stephenson Construction, Inc.; authorizing the City Manager to execute the Pre-Construction and Construction Manager at Risk Services Agreement with D. Stephenson Construction, Inc. for the provision of pre-construction services for the project in an amount not-to-exceed $52,500, allocating a contingency allowance of $5,000, for a total of $57,500. (Construction and Facilities Management Director Luisa M. Millan and Interim Procurement Director Alicia Ayum) Attachments: R6616 Pre-Construction and CM at Risk Svcs for HMPSC with backup 17. Temp. Reso. #R6617 approving the award of Invitation for Bids No. 18-001, entitled "Lakeshore Park", to the successful bidder, Alexander & Johnson Project Management and Development, Inc.; authorizing the City Manager to execute the proposed agreement with Alexander and Johnson Project Management and Development, Inc., in an amount not-to-exceed $477,650, and allocating a construction contingency allowance of $20,000, for a total project cost of $497,650. (Construction & Facilities Management Director Luisa M. Millan and Interim Procurement Director Alicia Ayum) Attachments: R6617 Construction Services for Lakeshore Park with backup 18. Temp. Reso. #R6618 approving and authorizing the City of Miramar to execute a Comprehensive Agreement and Agreement for Ground Lease with the American Tennis & Education Foundation, Inc., a Florida Not-for-Profit Corporation (“ATEF”) for the proposed ATEF National Tennis Center, Tennis Hall of Fame Museum and a hotel at Miramar Regional Park. (Assistant City Manager Natasha Hampton) Attachments: R6618 ATEF Lease with backup City of Miramar, FL Page 7 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 19. Temp. Reso. #R6620 authorizing an additional Property Assessed Clean Energy (“PACE”) provider, Florida Resiliency Energy District to provide a mechanism for the voluntary financing of energy conservation and efficiency improvements, renewable energy improvements, and wind resistance improvements; authorizing the execution of a non -exclusive agreement with the Florida Resiliency Energy District, pursuant to which this entity or its administrators will administer a voluntary PACE Financing Program for such improvements within the municipal boundaries of the City; authorizing and directing City officials, officers, employees and agents to take such actions as may be necessary or desirable in furtherance of the purposes of this resolution. (Community & Economic Development Director Eric Silva and sponsored by Mayor Wayne M. Messam) Attachments: R6620 Florida Resiliency PACE District with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 20. FIRST READING of Temp. Ord. #O1675 amending Section 21-229 (“Billing Procedure; Delinquent Accounts; Turnon and Turnoff Fees”) of Article VI (“Rates, Charges, Billing and Collection Procedures”) of Chapter 21 of the City Code (“Utilities”) to provide for a deferred payment plan; providing for inclusion in the Code; providing for severability; and providing for an effective date. (Staff recommends continuance to the meeting of 01/17/18) (Finance Director Claudia Dixon) SECOND READING SCHEDULED for TBD Attachments: O1675 1st Reading Delinquent Accts; Turnon and Turnoff Fees with backup City of Miramar, FL Page 8 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 21. FIRST READING of Temp. Ord. #O1681 amending Article IV “Placement and Maintenance of Facilities for Communications Services in Rights-of-Way”, of Chapter 23 “Streets and Sidewalks”, of the City Code of Ordinances regarding communications facilities in rights-of-way regulations; providing and amending definitions of terms; providing for uniform, nondiscriminatory standards to prevent overcrowding, proliferation and saturation of City rights-of-way; amending design standards related to stealth design, protection of residential properties, and equipment location and size; providing for the encouragement of collocation of communications facilities; providing for reservation of rights; providing regulations for small wireless facilities; providing for conflicts; providing for inclusion in the Code; providing for severability; and providing for an effective date. (Continued from the meeting of 11/1/17) (City Engineer Bissy Vempala) SECOND READING SCHEDULED for January 17, 2018 Attachments: O1681 1st Reading Communications Services in Rights-of-Way PUBLIC HEARINGS 22. Temp. Reso. #R6576 approving the Program Year 2016 Consolidated Annual Performance Evaluation Report for Community Development Block Grant Programs. (Community and Economic Development Director Eric Silva) Attachments: R6576- CAPER PY16 with backup City of Miramar, FL Page 9 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 23. SECOND READING of Temp. Ord. #O1673 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 3 “Benefits” creating Section 15-311(c) providing for normal retirement at the earlier of age sixty five with seven years of service or twenty five years of service for employees hired on or after July 1, 2017; creating City Code Section 15-312(e)(i) providing for an 11% employee contribution, 3.75% multiplier for the first twenty years of service and 1% multiplier thereafter, with an 80% benefit cap, for current employees hired prior to July 1, 2017; creating City Code Section 15-312(e)(ii) maintaining the current 7.36% employee contribution for employees with 26 2/3 or more years of service; creating City Code Section 15-312(e)(iii) providing for a 3.2% multiplier, eighty percent cap and 11% employee contribution for new employees hired on or after July 1, 2017; creating City Code Sections 15-312(e)(iv) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”, creating 15-358(e) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on 10/18/17) (Human Resources Director Melanie McLean) Attachments: O1673- 1st Reading GE Pension Ordinance 75-20 Year with backup O1673- 2nd Reading of GE Pension Ordinance 75-20 Year Upd 7-24-2017 with backup 24. SECOND READING of Temp. Ord. #O1676 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 1 “Generally”, creating Section 15-262(c) of the City Code to permit an irrevocable election for general employees to transfer from the 401(a) Plan to the General Employees Plan; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”, creating Section 15-358(e) of the City Code to permit an irrevocable election for management employees to transfer from the 401(a) Plan to the Management Plan; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on 11/1/17) (Human Resources Director Melanie McLean) Attachments: O1676 1st Reading 401(a) Pension Ordinance with backup O1676 2nd Reading 401(a) Pension Ordinance with backup City of Miramar, FL Page 10 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING 25. SECOND READING of Temp. Ord. #O1680 approving the end-of-year amendment of the Fiscal Year 2017 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 11/1/17) (Management & Budget Director Norman Mason) Attachments: O1680 1st Reading End of Year Budget Amend FY 17 Operating with backup O1680 2nd Reading End of Yr Budget Amendment FY 17 Operating and CIP with backup 26. SECOND READING of Temp. Ord. #O1682 approving the first amendment to the Fiscal Year 2018 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 11/1/17) (Management & Budget Director Norman Mason) Attachments: O1682 1st Reading First Budget Amendment with backup O1682 2nd Reading Second Budget Amendment with backup 27. SECOND READING of Temp. Ord. #O1684 amending the Land Development Code by amending Chapter 2 “Definitions” concerning definitions related to medical marijuana uses; by amending Chapter 4 “Zoning,” to prohibit medical marijuana uses and to delete related regulations and conditional procedures for medical marijuana uses; amending Section 808 “Off-Street Parking and Loading Standards” of Chapter 8 “Development Standards of General Applicability” to delete off-street parking requirements for medical marijuana retail centers; amending the City of Miramar Code of Ordinances by amending Chapter 11, “Business Taxes, Permits and Business Regulations,” to delete Article VIII, “Marijuana Businesses,” to delete regulations, restrictions and procedures for the operation of medical marijuana retail centers; and by amending Chapter 13, “Miscellaneous Offenses,” to revise Section 13-16, “Public Consumption of Marijuana” to change a definition cross reference; providing for severability; providing for conflict ; and providing for an effective date. (Passed 1st Reading on 11/1/17) (City Attorney Jamie A. Cole, Esq.) Attachments: O1684 1st Reading Prohibiting Medical Marijuana Dispensaries O1684 2nd Reading Prohibiting Medical Marijuana Dispensaries City of Miramar, FL Page 11 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 28. Temp. Reso. #R6595 considering Application No. 1704257, Conditional Use approval to allow alcohol package sales for County Line Liquors 2, a proposed liquor store at the River Run Shopping Plaza, located at 9927 Miramar Parkway. (Community & Economic Development Director Eric Silva) Attachments: R6595 Liquor Store CUP with backup rev 29. Temp. Reso. #R6601 considering an application for extension of Conditional Use and Site Plan approval for Casa Sant’angelo Senior Housing, located at 16800 Miramar Parkway. (Community & Economic Development Director Eric Silva) Attachments: R6601 Casa Sant'Angelo Extension with backup 30. Temp. Reso. #R6602 approving Application No. 1702392, Vacation of Easement approval for Apotex Pharmaceutical located at 15501 Southwest 29th Street. (Community and Economic Development Director Eric Silva) Attachments: R6602 Vacation and Acceptance of Easements for Apotex with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City of Miramar, FL Page 12 Printed on 11/27/2017 CITY COMMISSION REGULAR Meeting Agenda November 27, 2017 MEETING City Manager Reports: 31a. IMC Equity Group Proposal. FUTURE WORKSHOPS 01/17/18 5:00 P.M. Code & Code Compliance Workshop Commission Conference Room 01/17/18 6:00 P.M. Economic Development & Revitalization of Historic Miramar Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: January 17, 2018 at 7:00 P.M. City of Miramar, FL Page 13 Printed on 11/27/2017