CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, November 1, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. . City of Miramar, FL Page 2 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Check presentation from Holiness Born Again Church of Jesus Christ Apostolic . (Commissioner Maxwell Chambers) Presentation: Status Reports on Hurricane Debris Clean-up. (Solid Waste & Recycling Manager Ralph Trapani) Presentation: Above the Influence Event. (Broward County Schools Student Support Initiatives Executive Director Michaelle Pope) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Budget and Regular Commission Meetings of September 19, 2017 and September 27, 2017 and the Workshop and Regular Commission Meetings of October 4, 2017 and October 18, 2017 will be placed on the November 27, 2017 Agenda. Attachments: Minutes 2. Temp. Reso. #R6572 approving the purchase of liquid polymer from Polydyne, Inc., for the Wastewater Reclamation Facility, in an annual amount not-to-exceed $130,000 for Fiscal Year 2018; approving the first one-year renewal option for the period commencing on November 23, 2017. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6572 Purchase of Polymer with backup City of Miramar, FL Page 3 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING 3. Temp. Reso. #R6573 approving the annual purchase of quicklime for the East Water Treatment Plant from Lhoist North America of Alabama, utilizing the Southeast Florida Governmental Purchasing Cooperative Group Bid No. 17-22B (City of Tamarac), in an amount not-to-exceed $240,000 for Fiscal Year 2018. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6573 Purchase of Quicklime with backup 4. Temp. Reso. #R6574 approving the annual purchase of sodium hypochlorite from Allied Universal Corporation, utilizing City of Stuart Bid No. 2015-293 for the East Water Treatment Plant, West Water Treatment Plant, and Wastewater Reclamation Facility, in a total amount not-to-exceed $385,000 for Fiscal Year 2018. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6574 Purchase of Sodium Hypochlorite with backup 5. Temp. Reso. #R6565 approving the second one-year renewal of the Grounds Full Maintenance Service Agreement with Brightview Landscape Services, Inc., in an annual amount not-to-exceed $392,494. (Parks & Recreation Director Terrence Griffin and Interim Procurement Director Alicia Ayum) Attachments: R6565 Second Renewal of Grounds Full Maintenance with backup 6. Temp. Reso. #R6593 approving the Memorandum of Understanding between the City and the General Association of Miramar Employees relating to retroactive Holiday Pay (“MOU”); authorizing the City Manager to execute the MOU. (Human Resources Director Melanie McLean) Attachments: R6593-Revised GAME Reso 7. Temp. Reso. #R6611 approving the settlement of the City’s indemnification claim against H&J Contracting, Inc. (City Attorney Jamie A. Cole, Esq.) Attachments: R6611 H&J Indemnification Settlement End of Consent RESOLUTIONS City of Miramar, FL Page 4 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING 8. Temp. Reso. #R6575 approving the Interlocal Agreement between Broward County and City of Miramar to accept grant funding for the engineering design of the Wastewater Reclamation Facility Reclaimed Water Expansion in an amount not-to-exceed $150,000. (Utilities Director Jody Kirkman) Attachments: R6575 Approving Grant Funding with backup 9. Temp. Reso. #R6598 authorizing the purchase of Block 2 of Miramar Town Center; authorizing the expenditure of $1,500,000 and related closing costs for the purchase of Block 2. (Strategic Development Officer Hector A. Vazquez) Attachments: R6598 MTC Block 2 Repurchase Authorization 10. Temp. Reso. #R6606 accepting the ranking by the audit committee of all qualified audit firms and approving the award of Request for Proposals No . 17-08-37, “Audit Services" to Alberni Caballero & Fierman, LLP, the highest qualified firm; authorizing the City Manager to execute an agreement with Alberni Caballero & Fierman, LLP, for three years with three additional one-year renewal options, to perform independent audit and express an opinion on the City's financial statements, as required by Florida Statutes, in an annual amount not-to-exceed $99,000.00. (Finance Director Claudia Dixon) Attachments: R6606 Award Audit Contract with backup ORDINANCES 11. FIRST READING of Temp. Ord. #O1676 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 1 “Generally”, creating Section 15-262(c) of the City Code to permit an irrevocable election for general employees to transfer from the 401(a) Plan to the General Employees Plan; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”, creating Section 15-358(e) of the City Code to permit an irrevocable election for management employees to transfer from the 401(a) Plan to the Management Plan; providing for severability; providing for codification; and providing for an effective date. (Continued from the Meeting of 10/18/17) (Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 27, 2017 Attachments: O1676 1st Reading 401(a) Pension Ordinance with backup City of Miramar, FL Page 5 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING 12. FIRST READING of Temp. Ord. #O1680 approving the end-of-year amendment of the Fiscal Year 2017 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Norman Mason) SECOND READING SCHEDULED for November 27, 2017 Attachments: O1680 1st Reading End of Year Budget Amend FY 17 Operating with backup 13. FIRST READING of Temp. Ord. #O1682 approving the first amendment to the Fiscal Year 2018 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Norman Mason) SECOND READING SCHEDULED for November 27, 2017 Attachments: O1682 1st Reading First Budget Amendment with backup 14. FIRST READING of Temp. Ord. #O1681 amending Article IV “Placement and Maintenance of Facilities for Communications Services in Rights of Way”, of Chapter 23 “Streets and Sidewalks”, of the City Code of Ordinances regarding communications facilities in rights-of-way regulations; providing and amending definitions of terms; providing for uniform, nondiscriminatory standards to prevent overcrowding, proliferation and saturation of City rights-of-way; amending design standards related to stealth design, protection of residential properties, and equipment location and size; providing for the encouragement of collocation of communications facilities; providing for reservation of rights; providing regulations for small wireless facilities; providing for conflicts; providing for inclusion in the Code; providing for severability; and providing for an effective date. (Staff recommends continuance to the meeting of 11/27/17) (City Engineer Bissy Vempala) SECOND READING SCHEDULED for November 27, 2017 Attachments: ITEM CONTINUED PUBLIC HEARING City of Miramar, FL Page 6 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING 15. SECOND READING of Temp. Ord. #O1670 amending the Land Development Code; making findings; amending Section 201, providing new definitions under general terms; amending Section 202, renaming Section to specific terms; creating new Section 203, rules of construction; amending Chapter 3 relating to Development Review Procedures; amending Section 301 relating to approval process requirements; amending Section 305 relating to conditional and permitted uses; amending Sections 310, 311, 315, 320, and 322, relating to site plans, Community Appearance Board, variances, appeals, and zoning relief, zoning permits and temporary uses and structures; creating Chapter 4, Zoning, relating to use regulations and non-conforming uses and structures, specifically regulating permitted, conditional, specific, accessory, temporary, non-conforming and prohibited uses, and renaming districts; amending Chapter 7 Use Regulations; repealing Sections 701-711, and 713, relating to zoning districts, conservation, residential, commercial, industrial, employment center, commercial recreation, community facilities, recreation/open space, and utilities zoning districts, and specific use regulations; amending Sections 712, 714, and 715, relating to overlay districts, Traditional Neighborhood Development District (“TNDD”), Transit Oriented Corridor District Code; repealing Chapter 11, relating to non-conforming uses and structures; application and amendment procedures; applying new district names to the official zoning map; renumbering and relettering provisions; providing for severability; providing for inclusion in the Code; and providing for an effective date . (Passed 1st Reading on 05/17/17) (Continued from the Meeting of 10/18/17) (Principal Planner Michael Alpert) Attachments: O1670 2nd Reading LDC Amendments Phase III with backup O1670 1st Reading LDC Chapter 4 Zoning with backup City of Miramar, FL Page 7 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING 16. FIRST READING of Temp. Ord. #O1684 amending the Land Development Code by amending Chapter 2 “Definitions” concerning definitions related to medical marijuana uses; by amending Chapter 4 “Zoning,” to prohibit medical marijuana uses and to delete related regulations and conditional procedures for medical marijuana uses; amending Section 808 “Off-Street Parking and Loading Standards” of Chapter 8 “Development Standards of General Applicability” to delete off-street parking requirements for medical marijuana retail centers; amending the City of Miramar Code of Ordinances by amending Chapter 11, “Business Taxes, Permits and Business Regulations,” to delete Article VIII, “Marijuana Businesses,” to delete regulations, restrictions and procedures for the operation of medical marijuana retail centers; and by amending Chapter 13, “Miscellaneous Offenses,” to revise Section 13-16, “Public Consumption of Marijuana” to change a definition cross reference; providing for severability; providing for conflict ; and providing for an effective date. (City Attorney Jamie A. Cole, Esq.) (Item placed here for ease of presentation) SECOND READING SCHEDULED for November 27, 2017 Attachments: O1684 1st Reading Prohibiting Medical Marijuana Dispensaries OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 11/01/17 5:15 P.M. American Tennis & Education Foundation, Inc. Workshop Commission Chambers 11/01/17 5:45 P.M. Country Club Ranches Central Water System Commission Chambers New Date & Time TBD Code & Code Compliance Workshop Commission Conference Room 01/24/18 6:00 P.M. Economic Development & Revitalization of Historic Miramar Commission Conference Room City of Miramar, FL Page 8 Printed on 10/31/2017 CITY COMMISSION REGULAR Meeting Agenda November 1, 2017 MEETING ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: November 27, 2017 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 10/31/2017