CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 18, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. . The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Check presentation from Holiness Born Again Church of Jesus Christ Apostolic . (Commissioner Maxwell Chambers) Presentation: Recognizing GAME and the Fountain Church for their Hurricane Irma Senior Citizen Yard Clean-up efforts. (Mayor Wayne M. Messam) Proclamation: Domestic Violence Awareness Month. (Mayor Wayne M. Messam) Proclamation: Florida City Government Week. (Mayor Wayne M. Messam) Employee Recognition: Human Resources Department: Training & Development Coordinator Ron Tuttle - Special Recognition Parks and Recreation Department: Executive Assistant to the Director Joy-Ann Reece - Longevity Award 20 Years Public Works Department: Service Writer Administrator Sheila Ramnarine - Longevity Award 20 Years Building Maintenance Supervisor Andrew Smalling - Longevity Award 20 Years Utilities Department: Waterplant Operator C John Dieulio - Longevity Award 20 Years Utility Mechanic III Abdool Gani - Longevity Award 20 Years Lift Station Mechanic I Detrell Lampkin - Longevity Award 20 Years Wastewater Plant Shift Supervisor Keith McFarlane - Longevity Award 20 Years Fiscal Operations Manager Kemi Moore - Longevity Award 20 Years Warehouse Inventory Specialist Robert Nelson - Longevity Award 20 Years Chief Wastewater Plant Operator Bruce Tross - Longevity Award 20 Years City of Miramar, FL Page 3 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING Mechanical Supervisor Elijah Witherspoon - Longevity Award 20 Years Fire-Rescue Department: Fire Captain PM Stephen Copa - Longevity Award 25 Years Fire Division Chief Randy Gonzalez - Longevity Award 25 Years Fire Chief Robert Palmer - Longevity Award 25 Years Fire Inspector Lieutenant EMT Ross Reger - Longevity Award 25 Years Captain Jorge Llorens - Unit Citation Award Driver Engineer Michelle Heiser - Unit Citation Award Firefighter Rick Hofberg - Unit Citation Award Lieutenant Manny Esparza - Unit Citation Award Firefighter Jose Jaar - Unit Citation Award Firefighter Eli Marrero - Unit Citation Award Firefighter David Sierra - Unit Citation Award Firefighter Rayon Reid - Unit Citation Award Lieutenant Jaime Torres - Honorable Mention Letter Police Department: Sergeant Julie Black - Longevity Award 20 Years Major James Dunkelberger - Longevity Award 20 Years Officer Maxime Herard - Longevity Award 20 Years Sergeant Misa Inks-Dunkelberger - Longevity Award 20 Years Captain Jeffrey Levine - Longevity Award 25 Years Administrative Coordinator Joan McLean - Longevity Award 20 Years Officer Mark Paradis - Longevity Award 20 Years Officer William Trimpler - Longevity Award 20 Years Sergeant David Wilson - Longevity Award 20 Years CRU Officer Joseph Drew - April - June 2017 Officer of the Quarter Victim Advocate Bridget Schneiderman - April - June 2017 Employee of the Quarter White Alpha Platoon - Unit Citation City of Miramar, FL Page 4 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING Officer Andrew Flink - Excellent Police Service Award Officer Elio Valdes - Excellent Police Service Award Officer Christopher Dang - July - September 2017 Officer of the Quarter Systems Analyst David Potter - July - September 2017 Employee of the Quarter Chief Dexter Williams - Chief Leadership Award SRO Unit - Unit Citation End of Employee Recognition Presentation: Status Report on Hurricane Debris Clean-up. (Solid Waste & Recycling Manager Ralph Trapani) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Budget and Regular Commission Meetings of September 19, 2017 and September 27, 2017, and the Workshop and Regular Commission Meetings of October 4, 2017 will be placed on the November 27, 2017 Agenda. Attachments: Minutes 2. Temp. Reso. #R6562 authorizing the renewal of the Master Contract with Areawide Council on Aging of Broward County, Inc., for the period from January 1, 2018 to December 31, 2020; and acceptance of grant funding from the Areawide Council on Aging of Broward County, Inc., in the amount of $631,018 for the period from January 1, 2018 through December 31, 2018; approving and authorizing the City Manager to renew the master contract and execute the funding agreement with the Areawide Council on Aging to provide senior center services. (Interim Director of Social Services Shaun Gayle) Attachments: R6562 ADRC Master Contract and Funding Agreement with backup City of Miramar, FL Page 5 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING 3. Temp. Reso. #R6581 approving the insurance premium rates for health insurance, from Aetna, Inc., in an amount of $13,839,684 not-to-exceed $13,991,921 for City Employees and dependents for Calendar Year 2018; authorizing the City Manager to execute all appropriate contract documents. (Human Resources Director Melanie McLean) Attachments: R6581 Health Insurance Renewal 2018 with backup 4. Temp. Reso. #R6583 approving the premium rates for dental insurance with Delta Dental in an amount of $648,563 and not-to-exceed $655,049 for City Employees and dependents for Calendar Year 2018; approving the premium rates for vision insurance with EyeMed in an amount of $67,630 and not-to-exceed $68,307 for City Employees and dependents for Calendar Year 2018; authorizing the City Manager to execute all appropriate contract documents. (Human Resources Director Melanie McLean) Attachments: R6583 Dental and Vision Renewal 2018 with backup 5. Temp. Reso. #R6593 approving the Memorandum of Understanding Between the City and the General Association of Miramar Employees relating to Holiday Pay ("MOU"); authorizing the City Manager to execute the MOU. (Human Resources Director Melanie McLean) (ITEM POSTPONED TO NOVEMBER 1ST COMMISSION MEETING) Attachments: ITEM POSTPONED End of Consent RESOLUTIONS 6. Temp. Reso. #R6582 approving appointments to the Teen Council Advisory Board. (City Clerk Denise A. Gibbs) Attachments: R6582 Teen Council Advisory Board with backup City of Miramar, FL Page 6 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING 7. Temp. Reso. #R6535 approving the Interlocal Agreement to satisfy the reuse system obligation between the City of Miramar and the City of Cooper City; authorizing the Mayor and the City Manager to execute the Interlocal Agreement. (Utilities Director Jody Kirkman) Attachments: R6535 Interlocal Reuse Agreement with backup 8. Temp. Reso. #R6585 approving the Memorandum of Understanding with Waste Management Inc. of Florida for disposal of Hurricane Irma generated debris; authorizing the City Manager to execute the Memorandum Of Understanding. (Interim Chief Operations Officer Randy Cross) Attachments: R6585 Disposal of Hurricane Debris with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 9. FIRST READING of Temp. Ord. #O1673 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 3 “Benefits” creating Section 15-311(c) providing for normal retirement at the earlier of age sixty five with seven years of service or twenty five years of service for employees hired on or after July 1, 2017; creating City Code Section 15-312(e)(i) providing for an 11% employee contribution, 3.75% multiplier for the first twenty years of service and 1% multiplier thereafter, with an 80% benefit cap, for current employees hired prior to July 1, 2017; creating City Code Section 15-312(e)(ii) maintaining the current 7.36% employee contribution for employees with 26 2/3 or more years of service; creating City Code Section 15-312(e)(iii) providing for a 3.2% multiplier, eighty percent cap and 11% employee contribution for new employees hired on or after July 1, 2017; creating City Code Sections 15-312(e)(iv) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”, creating 15-358(e) providing for an eighty percent aggregate cap on benefits payable from the General and Management Plans; providing for severability; providing for codification; and providing for an effective date. (Continued from the Meeting of 09/19/17) (Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 1, 2017 Attachments: O1673- 1st Reading GE Pension Ordinance 75-20 Year with backup City of Miramar, FL Page 7 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING 10. FIRST READING of Temp. Ord. #O1676 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 1 “Generally”, creating Section 15-262(c) of the City Code to permit an irrevocable election for General Employees to transfer from the 401(a) Plan to the General Employees Plan; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”, creating Section 15-358(e) of the City Code to permit an irrevocable election for Management Employees to transfer from the 401(a) Plan to the Management Plan; providing for severability; providing for codification; and providing for an effective date. (Continued from the Meeting of 09/19/17) (Human Resources Director Melanie McLean) SECOND READING SCHEDULED for November 1, 2017 Attachments: O1676 1st Reading 401(a) Pension Ordinance with backup PUBLIC HEARING City of Miramar, FL Page 8 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING 11. SECOND READING of Temp. Ord. #O1670 amending the Land Development Code; making findings; amending Section 201, providing new definitions under general terms; amending Section 202, renaming Section to specific terms; creating new Section 203, rules of construction; amending Chapter 3 relating to Development Review procedures; amending Section 301 relating to approval process requirements; amending Section 305 relating to conditional and permitted uses; amending Sections 310, 311, 315, 320, and 322, relating to site plans, Community Appearance Board, variances, appeals, and zoning relief, zoning permits and temporary uses and structures; creating Chapter 4, Zoning, relating to use regulations and non-conforming uses and structures, specifically regulating permitted, conditional, specific, accessory, temporary, non-conforming and prohibited uses, and renaming districts; amending Chapter 7 Use Regulations; repealing Sections 701-711, and 713, relating to zoning districts, conservation, residential, commercial, industrial, employment center, commercial recreation, community facilities, recreation/open space, and utilities zoning districts, and specific use regulations; amending Sections 712, 714, and 715, relating to overlay districts, Traditional Neighborhood Development District (“TNDD”), Transit Oriented Corridor District Code; repealing Chapter 11, relating to non-conforming uses and structures; application and amendment procedures; applying new district names to the official zoning map; renumbering and relettering provisions; providing for severability; providing for inclusion in the Code; and providing for an effective date . (Passed 1st Reading on 05/17/17) (Continued from the Meeting of 08/23/17) (Staff recommends continuance to the meeting of 11/01/17) (Principal Planner Michael Alpert) Attachments: ITEM CONTINUED O1670 1st Reading LDC Chapter 4 Zoning with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 10/18/17 4:30 P.M. Pensions Workshop Commission Conference Room City of Miramar, FL Page 9 Printed on 10/18/2017 CITY COMMISSION REGULAR Meeting Agenda October 18, 2017 MEETING 11/01/17 5:45 P.M. Country Club Ranches Central Water System Workshop Commission Chambers 11/27/17 6:00 P.M. Code and Code Compliance Workshop Commission Conference Room 01/24/18 6:00 P.M. Economic Development and Revitalization of Historic Miramar Workshop Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: November 1, 2017 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 10/18/2017