CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 4, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda October 4, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. . City of Miramar, FL Page 2 Printed on 10/3/2017 CITY COMMISSION REGULAR Meeting Agenda October 4, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Presentation: Status Report on Hurricane Debris Clean-up. (Solid Waste & Recycling Manager Ralph Trapani) Proclamation: Fire Prevention Week. (Mayor Wayne M. Messam) Proclamation: National School Lunch Week. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Budget and Regular Commission Meetings of September 19, 2017 will be placed on the October 18, 2017 Commission Agenda. Attachments: Minutes 2. Temp. Reso. #R6509 authorizing the purchase of a Law Enforcement Memorial using Law Enforcement Trust Funds. (Police Chief Dexter Williams) Attachments: R6509 LETF purchase of Law Enforcement Memorial with backup 3. Temp. Reso. #R6542 approving an amended Exhibit “A” to Resolution 17-124, supporting applications for funding from the Broward Metropolitan Planning Organization 2017-2018 Complete Streets and Localized Initiatives Program for projects within the Historic Miramar Area. (Community & Economic Development Director Eric Silva) Attachments: R6542 Amending Exhibit A for Complete Streets with backup City of Miramar, FL Page 3 Printed on 10/3/2017 CITY COMMISSION REGULAR Meeting Agenda October 4, 2017 MEETING 4. Temp. Reso. #R6543 approving the purchase of laboratory supplies for the Water Quality Laboratory, West Water Treatment Plant, East Water Treatment Plant, and Wastewater Reclamation Facility from Thermo Fisher Scientific, utilizing University of Florida Contract Number ITN15NH-105, in an amount not to exceed $76,000 for FY2018. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6543 Thermo Fisher Scientific Lab Supplies with backup 5. Temp. Reso. #R6546 approving expenditures with Synagro South, LLC, for the provision of hauling and disposal services of domestic waste sludge, in an amount not-to-exceed $550,000 for Fiscal Year 2018. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6546 Biosolids Sludge Hauling with backup 6. Temp. Reso. #R6548 approving the annual purchase of antiscalant for the West Water Treatment Plant from American Water Chemicals, Inc., utilizing the Town of Jupiter Bid No. W1744F, in an annual amount not-to-exceed $120,000. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6548 Purchase of Antiscalant WWTP with backup 7. Temp. Reso. #R6549 approving the purchase of sodium hydroxide utilized at the West Water Treatment Plant and the Wastewater Reclamation Facility from Allied Universal Corporation, utilizing the Southeast Florida Governmental Purchasing Cooperative Group Contract Invitation to Bid (ITB) No. 2017-008 (City of Margate); in an amount not-to-exceed $160,000 for FY2018. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6549 Sodium Hydroxide for WWTP and WWRF with backup End of Consent RESOLUTION City of Miramar, FL Page 4 Printed on 10/3/2017 CITY COMMISSION REGULAR Meeting Agenda October 4, 2017 MEETING 8. Temp. Reso. #R6577 approving appointments to the Teen Council Advisory Board. (City Clerk Denise A. Gibbs) Attachments: R6577 Teen Council Advisory Board with backup 9. Temp. Reso. #R6567 amending and supplementing Resolution No. 05-60 adopted by the City Commission of the City on November 17, 2004; authorizing the refunding of all of the City's outstanding Utility System Improvement Revenue Bonds, Series 2007, in order to achieve debt service savings for the City; authorizing the issuance of not -to-exceed $40,000,000 in aggregate principal amount of City of Miramar, Florida Utility System Refunding Revenue Bonds, Series 2017, in order to effect such refunding; making certain covenants and agreements in connection with the issuance of such Series 2017 Bonds; authorizing a negotiated sale of said Series 2017 Bonds; delegating certain authority to the City Manager for the authorization, execution and delivery of a purchase contract with respect thereto and the approval of the terms and details of said Series 2017 Bonds; authorizing the distribution of a preliminary official statement and the execution and delivery of an official statement with respect thereto; appointing the paying agent and registrar for said Series 2017 Bonds; authorizing the execution and delivery of a Continuing Disclosure Agreement with Digital Assurance Certification, L.L.C.; delegating authority to the City Manager to determine whether to utilize Municipal Bond Insurance for the Series 2017 Bonds; delegating authority to the City Manager to determine the reserve account requirement for the Series 2017 Bonds and whether to utilize a reserve account insurance policy with respect thereto. (Finance Director Claudia Dixon) Attachments: R6567 - Utility System Refunding Revenue Bond with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS City of Miramar, FL Page 5 Printed on 10/3/2017 CITY COMMISSION REGULAR Meeting Agenda October 4, 2017 MEETING 10/04/17 5:30 P.M. Land Development Code and Textile Workshop Commission Conference Room 10/11/17 5:00 P.M. Ethics Training Commission Conference Room 10/18/17 4:30 P.M. Pensions Workshop Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: October 18, 2017 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 10/3/2017