CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, August 22, 2018 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: National Voter Registration Day. (Mayor Wayne M. Messam) Proclamation: India Independence Day & India Heritage Month. (Mayor Wayne M. Messam) Presentation: Recipient of the Distinguished Budget Presentation Award for the Fiscal Year 2018 Operating Budget from the Government Finance Officers Association (GFOA). (Director of Management & Budget, Norman Mason) Presentation: Cultural Affairs 2019 Arts and Education Initiatives. (Arts & Education Administrator Kelly Armstead) Presentation: Miramar Family Enrollment for New Homes. (Habitat for Humanity of Broward, Inc. CEO and Executive Director Nancy L. Robin) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of March 7 and 21, 2018, and April 4 and 18, 2018 and the Workshop Meeting of March 21, 2018. Attachments: 03-07-18 Regular Commission Meeting Minutes 03-21-18 Commission Workshop Public Safety 03-21-18 Regular Commission Meeting Minutes 04-04-18 Regular Commission Meeting Minutes 04-18-18 Regular Commission Meeting Minutes 2. Temp. Reso. #R6732 approving the donation of $12,920 of State Law Enforcement Trust Funds to community organizations that keep our communities safer. (Police Chief Dexter Williams) Attachments: R6732 Law Enforcement Trust Fund Donations with backup City of Miramar, FL Page 3 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 3. Temp. Reso. #R6778 approving a School Resource Officer Agreement with the School Board of Broward County for the 2018-2019 school year. (Police Chief Dexter Williams) Attachments: R6778 School Resource Agreement 2018-2019 with backup 4. Temp. Reso. #R6773 awarding Request for Proposals No. 18-04-22 for the lease of police motorcycles from Peterson’s Harley-Davidson of Miami, LLC; approving the lease of ten motorcycles for the Police Department’s Traffic Unit in the amount of $180,000 for the term of the lease; authorizing the Interim City Manager to execute a lease agreement with Peterson’s Harley-Davidson of Miami, LLC for a term of two years with the option to renew for one two-year term. (Police Chief Dexter Williams and Procurement Director Alicia Ayum) Attachments: R6773 - Police Motorcycle Lease with backup 5. Temp. Reso. #R6768 approving the first one-year renewal of the Fire Apparatus Maintenance and Services Agreement with Hall-Mark RTC, commencing October 1, 2018 through September 30, 2019, in the amount of $200,000; authorizing the Interim City Manager to execute an appropriate renewal agreement with Hall-Mark RTC. (Public Works Director Bernard Buxton-Tetteh, Procurement Director Alicia Ayum and Fire Chief Robert Palmer) Attachments: R6768_Hall-Mark RTC Fire Apparatus one-year Renewal with backup 6. Temp. Reso. #R6759 accepting a grant from the 2017 Urban Area Security Initiative (“UASI”) Grant Program in the amount of $113,691; authorizing the Interim City Manager to execute a Memorandum of Agreement between the City of Miami, as “Sponsoring Agency”, and the City of Miramar, as a “Participating Agency”, along with any future amendments to same and other memorandums of agreement related to the 2017 grant program deemed appropriate. (Fire-Rescue Chief Robert Palmer) Attachments: R6759 2017 UASI Grant with backup City of Miramar, FL Page 4 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 7. Temp. Reso. #R6760 approving a Highway Maintenance Memorandum of Agreement with the Florida Department of Transportation for the Broward Mobility Miramar/Hollywood for bike lanes and sidewalk project no. 434697-1. (City Engineer Bissy Vempala) Attachments: R6760 Broward Mobility Project along SW 62 Ave with backup 8. Temp. Reso. #R6762 endorsing the Florida Department of Transportation to deliver the Miramar Bike Lane and Pedestrian Mobility Improvements Project No. 437795-1 within the City of Miramar’s Right-of-Way. (City Engineer Bissy Vempala) Attachments: R6762 Endorse FDOT to deliver Mobility Project fm 437795-1 with backup 9. Temp. Reso. #R6783 approving the award of Invitation for Bids No. 18-012, entitled "Miramar Regional Park Digital Marquee Sign", to the successful bidder Don Bell Signs, LLC.; authorizing the Interim City Manager to execute the proposed agreement with Don Bell Signs, LLC, for the provision of construction services in an amount not-to-exceed $154,863, for a total project costs, inclusive of a construction contingency allowance of $16,000 and a permit allowance of $10,000. (Construction & Facilities Management Senior Project Manager Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R6783 Miramar Regional Park Digital Marquee Sign with backup 10. Temp. Reso. #R6787 approving an agreement with Banc of America Merchant Services, LLC, for credit card and merchant processing services through the utilization of the State of Florida Competitive Agreement #D0751, in an amount not-to-exceed $377,000; authorizing the Interim City Manager to execute an agreement for a term of one year commencing January 16, 2019 through January 15, 2020. (Accounting Manager Winsome Freeman and Procurement Director Alicia Ayum) Attachments: R6787 Credit Card and Merchant Processing Services with backup End of Consent RESOLUTIONS City of Miramar, FL Page 5 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 11. Temp. Reso. #R6764 revising the Local Housing Assistance Plan for the City of Miramar’s State Housing Initiatives Partnership Program for Fiscal Years 2016-2017, 2017-2018 and 2018-2019; authorizing the submission of the Local Housing Assistance Plan technical revisions to the Florida Housing Finance Corporation. ( Client Services Manager Deborah Stevens) Attachments: R6764 Local Housing Assistance Plan Technical Revision with backup 12. Temp. Reso. #R6758 approving the award of Request for Proposal No. 18-03-19, entitled “Community Development Block Grant (“CDBG”) Consultant Management Services” to Community Redevelopment Associates of Florida, Inc., the sole responsive firm; authorizing the Interim City Manager to execute a Consultant Management Services Agreement for an initial three-year term with two optional one-year renewal periods. (Community & Economic Development Director Eric Silva and Procurement Director Alicia Ayum) Attachments: R6758 - RFP 18-03-19 CDBG Consultant Management Services with backup 13. Temp. Reso. #R6755 approving the award of Invitation for Bids No. 18-011, entitled "Miramar Blvd. Barrier Wall Landscaping and Beautification Project (Option A - Precast Concrete Wall),” to the successful bidder, Coastal Concrete Products, LLC.; authorizing the Interim City Manager to execute the proposed agreement with Coastal Concrete Products LLC, in an amount not-to-exceed $653,000, and allocating a 10% contingency of $65,300, for a total project cost of $718,300. (Construction & Facilities Management Sr. Project Manager Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R6755 Miramar Blvd. Barrier Wall Landscaping and Beautification Project with backup City of Miramar, FL Page 6 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 14. Temp. Reso. #R6770 approving an amendment to the architectural/engineering agreement with CES Consultants, Inc., and related expenditure in an amount not-to- exceed $40,991.32 for the provision of additional construction services for the Historic Miramar Re-Development Transmission & Distribution Water Main Improvements. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6770 CES Construction Services Amedment No3 with backup 15. Temp. Reso. #R6714 approving the award of Request for Proposal (“RFP”) No. 18-05-25, entitled “Disaster Debris Monitoring Services (“Re-Advertisement”)” to the top-ranked proposer, Rostan Solutions, LLC; authorizing the Interim City Manager to execute an appropriate agreement for a term of three years with two one-year renewal terms. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6714_Debris Monitoring Services Award with backup 16. Temp. Reso. #R6775 approving an agreement with the United States Department of Agriculture (USDA), Natural Resources Conservation Service (NRCS) Division, for the City of Miramar to accept grant funding up to an amount of $289,368.75 for the removal of downed trees in City maintained canals, which were caused by Hurricane Irma. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6775_USDA Grant with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 7 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 17. FIRST READING of Temp. Ord. #O1693 amending Land Development Code Chapter 4, zoning, relating to use regulations, specifically regulating Sections 405.8, clothing donation bins, related to permitting textile recycling; application and amendment procedures; renumbering and relettering provisions; providing for severability; providing for inclusion in the Code; and providing for an effective date. (Staff recommends continuance to the meeting of 09/05/18) (Community & Economic Development Director Eric Silva and Public Works Director Bernard Buxton-Tetteh) SECOND READING SCHEDULED FOR September 17, 2018 Attachments: O1693 1st Reading ITEM CONTINUED PUBLIC HEARINGS 18. Temp. Reso. #R6765 approving an amendment to the 2008-2009 Fiscal Year Community Development Block Grant Program Action Plan for the Neighborhood Stabilization Program; authorizing submission of the Action Plan Amendment to the U.S. Department of Housing and Urban Development. (Client Services Manager Deborah Stevens) Attachments: R 6765 Substantial Amendment to CDBG FY2008 Action Plan with backup City of Miramar, FL Page 8 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 19. SECOND READING of Temp. Ord. #O1694 amending the City Code Chapter 2 “Administration,” Article XII “Procurement,” Division 1 “Generally,” Section 2-405 “Definitions,” to amend the definition of small purchases; amending Division 2 “Procurement Organization,” Section 2-412 “Award Authority,” to increase the City Manager’s award authority to $75,000 and allow the City Manager to delegate contract approval and execution authority; amending Division 3 “Source Selection and Contract Formation,” Section 2-420 “Bid Thresholds,” to increase the bid threshold to $75,000; amending Section 2-421 “Competitive Sealed Bidding,” to increase the threshold for the Cone of Silence to $75,000; amending Section 2-423 “Small Purchases” increasing the amount of small purchases to $75,000 or less; providing for severability; providing for codification; and providing for an effective date. (Passed 1st Reading on Meeting of 07/03/18) (Procurement Director Alicia Ayum) Attachments: O1694 2nd Reading Execution Authority O1694 1st Reading Execution Authority City of Miramar, FL Page 9 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 20. SECOND READING of Temp. Ord. #O1689 relating to comprehensive planning; making findings; amending the goals, objectives and policies of the City’s Comprehensive Plan Future Land Use Element; deleting certain references to maximum height of structures; providing for a unified flexibility zone and the allocation of flexibility and redevelopment units; revising restrictions on certain uses; revising provisions relating to Regional Activity Centers; revising Policy 1.13 establishing standards for land use density control in irregular residential land use categories; providing land use map revisions in the commercial, industrial, employment center, commercial recreation, recreation and open space, institutional, and public facilities, utilities, and conservation land use category; providing definitions; revising the plan introduction; removing and updating antiquated content, policies and references; providing for transmittal to the Department of Economic Opportunity; providing for repeal; providing for severability/interpretation; providing for correction of scrivener’s errors; providing for recertification; providing for codification; and providing for an effective date. (Passed 1st Reading on 06/06/18) (Continued from the Meeting of 07/03/18) (Community & Economic Development Director Eric Silva) Attachments: O1689 2nd Read Dashed Lines Comprehensive Plan Amendment with backup O1689 1st Read Dashed Lines Comprehensive Plan Amendment with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 10 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 21. FIRST READING of Temp. Ord. #O1700 considering Application No. 1800931, Rezoning a 49.223-acre parcel from Rural (RL) to Single-Family Residential-6 (RS6), located the west of the southwest corner of Bass Creek Road and Southwest 172 Avenue; and providing for an effective date. (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for September 17, 2018 Attachments: O1700 1st Reading RS6 Rezoning Ordinance with backup 22. FIRST READING of Temp. Ord. #O1701 considering Application No. 1800932, Rezoning a 69.140-acre parcel from Rural (RL) to Single-Family Residential-8 (RS8), located at the southwest corner of Bass Creek Road and Southwest 172 Avenue; and providing for an effective date. (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for September 17, 2018 Attachments: O1701 1st Reading RS8 Rezoning Ordinance with backup 23. Temp. Reso. #R6766 considering Conditional Use Application No. 1707510, Site Plan Application No. 1707509, and Community Appearance Board Application No. 1707514, for a 128,008 square foot medical office building, located within the Memorial Miramar Hospital Campus, at the southeast corner of Southwest 172 Avenue and Pembroke Road. (Community & Economic Development Director Eric Silva) Attachments: R6766 - Memorial Medical Office Bldg Site Plan with backup 24. Temp. Reso. #R6781 considering Application No. 1805439 , Marketplace Partnership Center Plat waiver, for a 17.2-acre parcel, located at the northwest corner of Miramar Parkway and Southwest 145 Avenue. (Community & Economic Development Principal Planner Michael Alpert) Attachments: TR 6781 Marketplace Partnership Plat Waiver with backup City of Miramar, FL Page 11 Printed on 8/22/2018 CITY COMMISSION REGULAR Meeting Agenda August 22, 2018 MEETING 25. Temp. Reso. #R6782 considering Conditional Use Application No. 1804389, and considering Variance Application No. 1804391, from Land Development Code (“LDC”) Section 804.6(A), Driveway Side Setback, and Variance Application No. 1804392, from LDC Section 402.7 Tables, Table 402-4, Minimum Floor Areas, for the expansion of a duplex to a five-unit Multi-Family Residential Dwelling, located at 6314 Southwest 25 Street, and providing for flexibility unit allocation. (Community & Economic Development Principal Planner Michael Alpert) Attachments: TR 6782 CUP For Driveway with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 08/29/18 - 5:30 P.M. - Casa Sant Angelo - Commission Chambers 09/05/18 - 5:30 P.M. - Miramar Economic Fund and Opportunity Zone - Commission Chambers 09/17/18 - 5:30 P.M.- Disparity Study Implementation - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: September 5, 2018 at 7:00 P.M. City of Miramar, FL Page 12 Printed on 8/22/2018