CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Tuesday, July 3, 2018 6:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Parks and Recreation Month. (Mayor Wayne M. Messam) Proclamation: Mrs. Albertha Newton-Butler Day. (Mayor Wayne M. Messam) Proclamation: Domestic Workers’ Day. (Mayor Wayne M. Messam) Presentation: Kids and the Power of Work (KAPOW) City recognition. (Learning for Success, Inc. President John Casbarro) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of February 21, 2018. Attachments: 02-21-18 Reg Commision Mtg Minutes 2. Temp. Reso. #R6737 approving the award of the Request for Letters of Interest (“RLOI”) No. 18-12-12, entitled "Engineering and Consulting Services for the West Water Treatment Plant Process Enhancement Project," to AECOM Technical Services, Inc.; authorizing the execution of the Project Agreement in an amount not-to-exceed $184,300. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6737 Design for WWTP Process Enhancement with backup City of Miramar, FL Page 3 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 3. Temp. Reso. #R6740 approving the purchase of additional services for the Floridan Well No. 2 Project from A.C. Shultes of Florida, Inc. in an amount not-to-exceed $53,959. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: TR6740 AC Shultes Change Order with backup 4. Temp. Reso. #R6715 approving the award of Request for Proposal No. 18-03-20, entitled “Disaster Debris Removal Services” agreements to the five ranked proposers, Ceres Environmental Inc., D and J Enterprises Inc., Bergeron Emergency Services, DRC Emergency Services, and Customer Tree Care Inc., authorizing the Interim City Manager to execute continuing service agreements for future events on an as -needed basis for a term of three years with two one-year renewal terms. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6715_Debris Mgmnt Services Award with backup 5. Temp. Reso. #R6742 authorizing expenditures in the amount of $83,560 for the lease buyout of a total of 15 vehicles for the Information Technology, Community and Economic Development, City Manager’s Office, and Social Services Departments, utilizing the Master Equity Lease Agreement with Enterprise Fleet Management. (Public Works Director Bernard Buxton-Tetteh & Procurement Director Alicia Ayum) Attachments: R6742_Buyout of Enterprise Leased Vehicles with backup 6. Temp. Reso. #R6734 approving the granting of seven drainage easements on Parcel “B”, “Miramar Regional Park Replat”, according to the plat thereof, as recorded in Plat Book 169, Page 87 of the public records of Broward County, Florida, to the South Broward Drainage District for the operation, removal, disconnection from, conntection to, rehabilitation of, and maintenance of the drainage structures and system located within these easements at Miramar Regional Park - Overflow Parking. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6734 Drainage Easement for Miramar Regional Overflow Parking with backup 7. ITEM PULLED End of Consent RESOLUTIONS City of Miramar, FL Page 4 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 8. Temp. Reso. #R6751 approving appointments to various City boards. (City Clerk Denise A. Gibbs) Attachments: R6751 Board Appointments with backup 9. Temp. Reso. #R6738 amending the agreement between the City of Miramar, Klass-Ex, LLC, and Holsen, Inc., for general management services at the Miramar Regional Park to bifurcate and restate the agreement and responsibilities of the parties. ( Parks & Recreation Director Elizabeth Valera) Attachments: TR 6738 Klass Ex and Holsen Amendments with backup 10. Temp. Reso. #R6743 approving the nomination of Ms. Ina McNeil and Mr. Roland Abel for inclusion on the Miramar Wall of Honor. (Parks & Recreation Director Elizabeth Valera) Attachments: R6743 Nomination for Miramar Wall of Honor with backup 11. Temp. Reso. #R6730 relating to the provision of fire protection services, facilities and programs in the City of Miramar, Florida; establishing the estimated assessment rate for fire protection assessments for the Fiscal Year beginning October 1, 2018; directing the preparation of an assessment roll; authorizing a public hearing and directing the provision of notice thereof. (Management & Budget Director Norm Mason) Attachments: R6730 FY19 Proposed Fire Protection Assessment with backup 12. Temp. Reso. #R6731 establishing a proposed millage rate for Tax Year 2018 (Fiscal Year 2019); providing for the rolled back rate; providing for the date, time and place of the public hearing to consider the proposed millage rate and tentative budget; providing for advertisement and for transmittal to the Property Appraiser and Tax Collector. (Management & Budget Director Norm Mason) Attachments: R6731 FY 19 Proposed Millage City of Miramar, FL Page 5 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 13. Temp. Reso. #R6741 relating to the provision of stormwater management services in the City of Miramar, Florida; determining that certain real property in the City is specifically benefitted by the stormwater management services provided; establishing the method of assessing associated stormwater costs against real property; establishing other terms and conditions of the service assessment; approving the assessment roll; providing the method of collection; establishing the preliminary stormwater assessment rate for stormwater management assessments for the fiscal year beginning October 1, 2018. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6741_Prelim Stormwater Assessment with backup 14. Temp. Reso. #R6725 authorizing the Interim City Manager to execute Change Order No. 2 to the agreement with Allstate Resource Management, Inc., for additional Geotube installation construction services for the Historic Miramar Drainage System Improvements, Phase II (re-advertisement), in the amount of $113,712, for a total contract price of $360,052; and approving a 180 calendar days contract time extension. (Continued from the meeting of 06/20/18) (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6725_Change Order AllState Resource Mgmnt with backup 15. Temp. Reso. #R6674 approving an agreement with M & M Asphalt Maintenance, Inc., d/b/a All County Paving, for roadway resurfacing of various roadways throughout the City, in the amount of $1,471,316; utilizing the City of Fort Lauderdale Invitation for Bid (“IFB”) No. 673-11822, entitled Asphalt Resurfacing. (Continued from the meeting of 06/20/18) (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6674_Roadway Resurfacing-2 with backup City of Miramar, FL Page 6 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 16. Temp. Reso. #R6733 approving the creation of the Miramar Economic Development Fund/Initiative and associated budget account to support Historic Miramar improvements and redevelopment initiatives, as well as other Citywide economic development efforts. (Continued from the meeting of 06/20/18) (Community & Economic Development Director Eric Silva) Attachments: TR6733 Economic Development Account ORDINANCES 17. FIRST READING of Temp. Ord. #O1690 relating to comprehensive planning; making findings; amending the Goals, Objectives and Policies of the Future Land Use Element of the City’s adopted Comprehensive Plan; revising Policy 1.14 to modify the distribution and intensity of the approved mix of uses within the Transit-Oriented Corridor land use category; collapsing the allocation of the residential uses into single -family (755 dwelling units) and multifamily units (2,651 dwelling units); reducing the allocation of office uses from 2,500,000 square feet to 2,000,000 square feet; providing for transmittal to Broward County and the State of Florida Department of Economic Opportunity; providing for repeal; providing for severability/interpretation; providing for correction of scrivener’s errors; providing for recertification; providing for codification; and providing for an effective date (Continued from the Meeting of 06/20/2018) (Community & Economic Development Director Eric Silva) SECOND READING DATE TBD Attachments: O1690 - 1st Reading TOC Comprehensive Plan Amendment with backup City of Miramar, FL Page 7 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 18. FIRST READING of Temp. Ord. #O1694 amending the City Code Chapter 2 “Administration,” Article XII “Procurement,” Division 1 “Generally,” Section 2-405 “Definitions,” to amend the definition of small purchases; amending Division 2 “Procurement Organization,” Section 2-412 “Award Authority,” to increase the City Manager’s award authority to $75,000 and allow the City Manager to delegate contract approval and execution authority; amending Division 3 “Source Selection and Contract Formation,” Section 2-420 “Bid Thresholds,” to increase the bid threshold to $75,000; amending Section 2-421 “Competitive Sealed Bidding,” to increase the threshold for the cone of silence to $75,000; amending Section 2-423 “Small Purchases” increasing the amount of small purchases to $75,000 or less; providing for severability; providing for codification; and providing for an effective date. (Continued from the meeting of 06/20/18) (Procurement Director Alicia Ayum) SECOND READING SCHEDULED FOR August 22, 2018 Attachments: O1694 1st Reading Execution Authority PUBLIC HEARINGS 19. SECOND READING of Temp. Ord. #O1687 amending Chapter 11 “Business Taxes, Permits, and Business Regulations” by creating Article VIII “Towing of Vehicles from Private Property” to provide for towing regulations; and providing for an effective date. (Passed 1st Reading on 03/21/18) (Continued from the Meeting of 06/20/18) (Police Chief Dexter Williams) Attachments: TO 1687 2nd Reading Towing Ordinance O1687 1st Reading Towing Ordinance 20. Temp. Reso. #R6721 approving the Program Year 2018 - 2019 Community Development Block Grant Program Action Plan; authorizing submission of the Program Year 2018 - 2019 Community Development Block Grant Action Plan to the U.S. Department of Housing and Urban Development. (Continued from the meeting of 06/20/18) (Client Services Manager Deborah Stevens) Attachments: R6721 Program year 2018 CDBG Action Plan with backup City of Miramar, FL Page 8 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 21. SECOND READING of Temp. Ord. #O1688 relating to Comprehensive Planning; making findings; adopting the annual update of the Capital Improvements Schedule of the Capital Improvements Element for Fiscal Years 2018 through 2022; providing for severability; and providing for an effective date. (Passed 1st Reading on Meeting of 05/16/18) (Continued from the meeting of 06/20/18) (Community & Economic Development Director Eric Silva) Attachments: TO1688 2nd Reading CIP with backup O1688 1st Reading CIP with backup 22. SECOND READING of Temp. Ord. #O1689 relating to comprehensive planning; making findings; amending the goals, objectives and policies of the City’s Comprehensive Plan Future Land Use Element; deleting certain references to maximum height of structures; providing for a unified flexibility zone and the allocation of flexibility and redevelopment units; revising restrictions on certain uses; revising provisions relating to Regional Activity Centers; revising Policy 1.13 establishing standards for land use density control in irregular residential land use categories; providing land use map revisions in the commercial, industrial, employment center, commercial recreation, recreation and open space, institutional, and public facilities, utilities, and conservation land use category; providing definitions; revising the plan introduction; removing and updating antiquated content, policies and references; providing for transmittal to the Department of Economic Opportunity; providing for repeal; providing for severability/interpretation; providing for correction of scrivener’s errors; providing for recertification; providing for codification; and providing for an effective date. (Passed 1st Reading on 06/06/18) (Staff recommends continuance to the meeting of 08/22/18) (Community & Economic Development Director Eric Silva) Attachments: O1689 2nd Reading ITEM CONTINUED QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 9 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 23. SECOND READING of Temp. Ord. #O1691 rezoning a 30.72-acre parcel from rural (“RL”) to mixed-use low (“ML”), located at the northwest corner of Miramar Parkway and Red Road (State Road 823); and providing for an effective date. (Passed 1st Reading on 06/20/18) (Community & Economic Development Director Eric Silva) Attachments: O1691 2nd Reading Altman Rezoning with backup O1691 1st Reading Altman Rezoning Ordinance with backup miramar.exparteform 24. Temp. Reso. #R6745 considering Application No. 1707842, Altman Development Miramar final plat approval, for a plat consisting of one 30.72-acre parcel, located on northwest corner of Miramar Parkway and Red Road (State Road 823). (Community & Economic Development Director Eric Silva) Attachments: R6745 Altman Plat with backup miramar.exparteform 25. Temp. Reso. #R6744 considering Application No. 1707902 Site Plan and Application No. 1708159 Community Appearance Board, for a new one-story, 16,958 square foot Free Standing Emergency Department within the East Miramar Areawide Development of Regional Impact, located at the southwest corner of Miramar Parkway and Red Road (State Road 823). (Continued from the meeting of 06/20/18) (Community & Economic Development Director Eric Silva) Attachments: R6744 Memorial Hospital with backup miramar.exparteform City of Miramar, FL Page 10 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING 26. Temp. Reso. #R6747 considering Conditional Use Application No. 1708709, considering Variance Application No. 1708710 from the hours of operations requirement, considering Variance Application No. 1708711 from the location criteria, one station is permitted per intersection area requirement, considering Variance Application No. 1708712 from the minimum separation distance from a residentially-zoned property requirement, considering Variance Application No. 1803853 from intensity standards, maximum convenience store size requirement, considering Variance Application No. 1803854 from the pedestrian landscape zones requirement, and considering Site Plan Application No. 1708700 and Community Appearance Board Application No. 1708701 for a 6,119 square foot fuel service station and convenience store, and 7,150 square foot canopy, located at the southwest corner of Southwest 89th Avenue (Douglas Road) and Pembroke Road. (Principal Planner Michael Alpert) Attachments: R6747 Wawa Site Plan (final) with backup miramar.exparteform 27. Temp. Reso. #R6746 considering Application No. 1803654, Conditional Use approval to allow Zencare Pharmacy, within Miramar Square Shopping Center, located at 12140 Miramar Parkway. (Principal Planner Michael Alpert) Attachments: R6746 1803654 Conditional Use for ZenCare Pharmacy with backup miramar.exparteform OTHER BUSINESS Reports and Comments: Commission Reports: 28. Temp. Reso. #R6752 supporting June 16, 2018 as Domestic Workers’ Day and encouraging the promotion of the fair treatment of domestic workers. (Vice Mayor Yvette Colbourne) Attachments: R6752 Domestic Workers Day City Attorney Reports: City of Miramar, FL Page 11 Printed on 7/3/2018 CITY COMMISSION REGULAR Meeting Agenda July 3, 2018 MEETING City Manager Reports: FUTURE WORKSHOPS DATE & TIME TBD - Disparity Study Implementation - Commission Chambers DATE & TIME TBD - Strategic Planning Session - Commission Chambers DATE & TIME TBD - Miramar Cultural Arts Center - Commission Chambers DATE & TIME TBD - Blasting Advisory Committee - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: August 22, 2018 at 7:00 P.M. City of Miramar, FL Page 12 Printed on 7/3/2018