CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, June 20, 2018 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Mission United presentation. (Mission United Chair Stella Tokar) Presentation: 2018 Barnes Scholarship Presentation. (Commissioner Winston F. Barnes) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. The minutes from the Regular Commission Meeting of February 21, 2018 will be placed on the July 3, 2018 Agenda. 2. Temp. Reso. #R6723 authorizing acceptance of grant funding in the total amount of $141,550 from the Areawide Council on Aging of Broward County, Inc.; approving and authorizing the Interim City Manager to execute an agreement for acceptance of grant funding for the period from July 1, 2018 through June 30, 2019 for the provision of adult day care services. (Social Services Program Officer Katrina Davenport) Attachments: R6723 - Funding Agreement - JL118-05-2019 with backup End of Consent RESOLUTIONS City of Miramar, FL Page 3 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING 3. Temp. Reso. #R6722 approving a Memorandum of Understanding between the City and Habitat for Humanity of Broward for the conveyance of three City-owned properties, for the construction of affordable housing, subject to the condition that the City Commission allocate $230,000 for the project in the Fiscal Year 2019 Budget. (Community & Economic Development Director Eric Silva) Attachments: TR6722 Habitat for Humanity with backup 4. Temp. Reso. #R6733 approving the creation of the Miramar Economic Development Fund and associated budget account to support Historic Miramar improvements and redevelopment initiatives, as well as other Citywide economic development efforts. (Staff recommends continuance to the meeting of 07/03/18) (Community & Economic Development Director Eric Silva) Attachments: R6733 Item Continued 5. Temp. Reso. #R6735 approving an agreement for solid waste disposal services with Wheelabrator Environmental Services, Inc., for a term commencing upon execution through July 2, 2023; utilizing Broward County Interlocal Agreement for solid waste disposal services. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6735-Wheelebrator Solid Waste Disposal Services Award with backup 6. Temp. Reso. #R6739 approving the Interlocal Agreement and first amendment to the Interlocal Agreement for solid waste disposal support services between Broward County and the City of Miramar, for a term commencing upon execution through July 2, 2023. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6739_BC ILA & Amendment Solid Waste with backup City of Miramar, FL Page 4 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING 7. Temp. Reso. #R6725 authorizing the Interim City Manager to execute Change Order No. 2 to the agreement with Allstate Resource Management, Inc., for additional Geotube installation construction services for the Historic Miramar Drainage System Improvements, Phase II (re-advertisement), in the amount of $113,712, for a total contract price of $360,052; and approving a 180 calendar days contract time extension. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6725_Change Order AllState Resource Mgmnt with backup 8. Temp. Reso. #R6674 approving an agreement with M & M Asphalt Maintenance Inc., d/b/a All County Paving, for roadway resurfacing of various roadways throughout the City, in the amount of $1,471,316; utilizing the City of Fort Lauderdale Invitation for Bid (“IFB”) No. 673-11822, entitled Asphalt Resurfacing. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6674_Roadway Resurfacing-2 with backup 9. Temp. Reso. #R6697 approving the award of Invitation for Bids No. 18-005-Re-Bid, entitled "HVAC Renovation and Improvements to Fire Station No. 84", to the successful bidder, Airmatic Controls, Inc.; authorizing the Interim City Manager to execute the proposed agreement with Airmatic Controls, Inc., in an amount not-to-exceed $131,082, and allocating a construction contingency allowance of $25,000, for a total project cost of $156,082. (Construction and Facilities Management Director Luisa M. Millan and Procurement Director Alicia Ayum) Attachments: R6697- Award of IFB-18-005RE-BID HVAC Renovation and Improvements to Fire Station 84 with backup 10. Temp. Reso. #R6750 urging the rapid reunification of families separated as a result of the Trump Administration’s Immigration Policy. (City Attorney Jamie A. Cole) Attachments: TR 6750 Urging Rapid Unification PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 5 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING 11. FIRST READING of Temp. Ord. #O1694, amending the City Code Chapter 2 “Administration”, Article XII “Procurement”, Division 1 “Generally”, Section 2-405 “Definitions,” to amend the definition of small purchases; amending Division 2 “Procurement Organization”, Section 2-412 “Award Authority”, to increase the City Manager’s award authority to $75,000 and allow the City Manager to delegate contract approval and execution authority; amending Division 3 “Source Selection And Contract Formation”, Section 2-420 “Bid Thresholds”, to increase the bid threshold to $75,000; amending Section 2-421 “Competitive Sealed Bidding”, to increase the threshold for the cone of silence to $75,000; amending Section 2-423 “Small Purchases” increasing the amount of small purchases to $75,000 or less; providing for severability; providing for codification; and providing for an effective date. (Procurement Director, Alicia Ayum) SECOND READING SCHEDULED FOR August 22, 2018 Attachments: TO1694 Execution Authority with backup 12. FIRST READING of Temp. Ord. #O1690 an ordinance of the City Commission of the City of Miramar, Florida, relating to comprehensive planning; making findings; amending the Goals, Objectives and Policies of the Future Land Use Element of the City’s adopted Comprehensive Plan; revising Policy 1.14 to modify the distribution and intensity of the approved mix of uses within the Transit-Oriented Corridor land use category; collapsing the allocation of the residential uses into single -family (755 dwelling units) and multifamily units (2,651 dwelling units); reducing the allocation of office uses from 2,500,000 square feet to 2,000,000 square feet; providing for transmittal to Broward County and the State of Florida Department of Economic Opportunity; providing for repeal; providing for severability/interpretation; providing for correction of scrivener’s errors; providing for recertification; providing for codification; and providing for an effective date (Continued from the Meeting of 06/06/2018) (Community Economic & Development Director Eric Silva) SECOND READING DATE TBD Attachments: TO1690 Transit Oriented Corridor with backup City of Miramar, FL Page 6 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING PUBLIC HEARINGS 13. Temp. Reso. #R6721 approving the Program Year 2018 - 2019 Community Development Block Grant Program Action Plan; authorizing submission of the Program Year 2018 - 2019 Community Development Block Grant Action Plan to the U.S. Department of Housing and Urban Development. (Community and Economic Development Director Eric Silva) Attachments: R6721 Program year 2018 Community Development with backup 14. SECOND READING of Temp. Ord. #O1687 amending Chapter 11 “Business Taxes, Permits, and Business Regulations” by creating Article VIII “Towing of Vehicles from Private Property” to provide for towing regulations; and providing for an effective date. (Passed 1st Reading on 03/21/18) (Continued from the Meeting of 06/06/18) (Police Chief Dexter Williams) Attachments: TO 1687 2nd Reading Towing Ordinance with backup 15. SECOND READING of Temp. Ord. #O1688 relating to Comprehensive Planning; making findings; adopting the annual update of the Capital Improvements Schedule of the Capital Improvements Element for Fiscal Years 2018 through 2022; providing for severability; and providing for an effective date. (Passed 1st Reading on Meeting of 05/16/18) (Staff recommends continuance to the meeting of 07/03/18) (Community & Economic Development Director Eric Silva) Attachments: O1688 1st Reading CIP with backup ITEM CONTINUED FIRST READING OF QUASI-JUDICIAL ITEM The following items are introduced for First Reading only, and to set the time and date of the Quasi-Judicial Public Hearing for which testimony and public input will be taken. The titles of the ordinances will be read. No testimony or evidence will be considered at this First Reading. The Commission will consider testimony and evidence only at a scheduled Public Hearing. Copies of the detailed information have been placed in the rear of the Commission Chambers in the same location as the Agenda. Copies may be obtained in the Office of the City Clerk during normal working hours, 7:00 A.M. to 6:00 P.M., Monday through Thursday. City of Miramar, FL Page 7 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING 16. FIRST READING of Temp. Ord. #O1691 rezoning a 30.72-acre parcel from rural (“RL”) to mixed-use low (“ML”), located at the northwest corner of Miramar Parkway and Red Road (State Road 823); and providing for an effective date. (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for July 3, 2018 Attachments: TO 1691 Altman Rezoning Ordinance with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 17. Temp. Reso. #R6693 considering Application No. 1709222 Site Plan Amendment for United Data Technologies Corporate Headquarters, a three-story office building located at 2900 Monarch Lakes Boulevard. (Continued from the Meeting of 05/02/18) (Community & Economic Development Director Eric Silva) Attachments: TR6693 United Data Technologies with backup 18. Temp. Reso. #R6744 considering Application No. 1707902 Site Plan and Application No. 1708159 Community Appearance Board, for a new one-story, 16,958 square foot Free Standing Emergency Department within the East Miramar Areawide Development of Regional Impact, located at the southwest corner of Miramar Parkway and Red Road (State Road 823). (Community & Economic Development Director Eric Silva) Attachments: TR 6744 Memorial Hospital with backup OTHER BUSINESS City of Miramar, FL Page 8 Printed on 6/20/2018 CITY COMMISSION REGULAR Meeting Agenda June 20, 2018 MEETING Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS DATE & TIME TBD - Disparity Study Implementation - Commission Chambers DATE & TIME TBD - Strategic Planning Session - Commission Chambers DATE & TIME TBD - Miramar Cultural Arts Center - Commission Chambers DATE & TIME TBD - Blasting Advisory Committee - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: July 3, 2018 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 6/20/2018