CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 17, 2018 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Domestic Violence Awareness Month. (Mayor Wayne M. Messam) Proclamation: Robert Goltz Day. (Mayor Wayne M. Messam) Proclamation: Florida City Government Week. (Mayor Wayne M. Messam) Presentation: Historic Miramar Advisory Board Update. (Historic Miramar Advisory Board Chair James Hepburn) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of June 20, 2018 and Special Commission Meeting of September 26, 2018. Attachments: Commission Minutes 06-20-18 Special Commission Minutes 9-26-18-Cid 2. Temp. Reso. #R6754 supporting applications for funding from the Broward Metropolitan Organization 2018 Complete Streets and Localized Initiatives Program for projects within the Historic Miramar Area. (Community & Economic Development Director Eric Silva) Attachments: R6754 MPO CSLIP Grant Applications with backup City of Miramar, FL Page 3 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 3. Temp. Reso. #R6823 approving the City of Miramar Title VI Program for submission to the Federal Transit Administration (“FTA”) Regional Civil Rights Office by November 1, 2018 deadline. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6823_FDOT Title VI Program Approval-03 with backup End of Consent RESOLUTIONS 4. Temp. Reso. #R6822 approving the award of Invitation for Bid No. 18-013 entitled “University Drive Landscaping and Beautification Project” to Landscape Service Professionals, Inc., in the amount of $121,417; authorizing the Interim City Manager to execute an appropriate agreement with Landscape Service Professionals, Inc. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6822_University Drive Landscape Project with backup 5. Temp. Reso. #R6761 accepting and approving the Guaranteed Maximum Price Proposal from D. Stephenson Construction, Inc., for construction of the Historic Miramar Public Safety Complex; authorizing the Interim City Manager to execute the Guaranteed Maximum Price Amendment to the Pre-Construction and Construction Manager At Risk Services Agreement with D. Stephenson Construction, Inc. for a Guaranteed Maximum Price of $8,454,589 and allocating a contingency allowance in the amount of $100,000 for a total project cost of $8,554,589. (Support Services Administration Sr. Project Manager Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R6761 - Acceptance of GMP for Historic Miramar Police Complex with backup 6. Temp. Reso. #R6821 approving the 2018 State Housing Initiatives Partnership Affordable Housing Incentives Report , as recommended by the City's Affordable Housing Advisory Committee; authorizing submission of the Incentives Report to the Florida Housing Finance Corporation. (Community & Economic Development Director Eric Silva) Attachments: R6821 2018 SHIP Affordable Housing Incentives Report City of Miramar, FL Page 4 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 7. Temp. Reso. #R6824 approving a piggyback agreement with Wharton-Smith, Inc., and related expenditure in an amount of $1,776,607, with a contingency for unforeseen conditions associated with the project in an amount of $100,000, for a total contract price not-to-exceed $1,876,607, for the provision of Construction Manager At Risk Construction Services for the Reclaimed Water Pipeline Project Phase 1A, utilizing the City of Clearwater Agreement for Construction Manager At Risk Services Continuing Contracts, dated August 9, 2016. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6824 Construction Mngmnt At Risk Svcs for Reclaimed Water Pipeline Project Phase 1A with backup 8. Temp. Reso. #R6838 approving the City’s employee benefits insurance premium and rates for Calendar Year 2019 including approving the insurance premium rates for dental insurance with Delta Dental in an amount not-to-exceed $699,523 for city employees and dependents for Calendar Year 2019; approving the insurance premium rates for vision insurance with Eyemed in an amount not-to-exceed $72,665 for city employees and dependents for Calendar Year 2019; approving the insurance premium rates for medical insurance from Aetna, Inc., in an amount not-to-exceed $15,983,530 for city employees and dependents for Calendar Year 2019. (Interim Human Resources Director Randy Cross) Attachments: R6838 FY 2019 Employee Benefits Renewal with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 5 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 9. FIRST READING of Temp. Ord. #O1709 amending the City Code at Chapter 2 “Administration,” Article III “Boards, Committees and Commissions,” Division 1 “Generally,” Section 2-54 “Procedures for Commission appointment of members to boards, committees, authorities and agencies; procedure supplemental,” to require city board and committee members to resign from a city board position upon seeking elective political office; and providing for an effective date. (Vice Mayor Yvette Colbourne) SECOND READING SCHEDULED for November 5, 2018 Attachments: O1709 1st Reading Requiring Resignation from City Board to Run For Office 10. FIRST READING of Temp. Ord. #O1711 amending City Code Chapter 15 “Pensions”, Article VI “Senior Management Pension Plan and Trust Fund,” creating Section 15-355(j) of the Management Plan to permit in-service distributions to the City Manager or Interim City Manager as permitted by the IRS Code and Treasury Regulations; providing for severability; providing for codification; and providing for an effective date . (Interim Human Resources Director Randy Cross) SECOND READING SCHEDULED for November 5, 2018 Attachments: TO 1711 First Reading Amending Section 15-355(j) PUBLIC HEARING City of Miramar, FL Page 6 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 11. SECOND READING of Temp. Ord. #O1661 considering Application 1502812 to amend the Future Land Use Plan Map of the Comprehensive Plan to change the Land Use Designation of approximately 120 +/- gross acres from “Rural” Residential to “Irregular (3.21)” Residential on property located in tracts 1, 2, 3, 4, 5, 6, 11, 12, 13, 14, 15 and 16 of the Florida Fruit Land Company’s Subdivision Map No. 1, Plat Book 2, Page 17, Public Records of Dade County, Florida, located in Section 31, Township 51 South, Range 40 east (17500 Southwest 41 Street), at the southwest corner of Bass Creek Road and Southwest 172 Avenue; providing findings; providing conditions of approval /site specific policies; providing for transmittal, interpretation, and severability; and providing an effective date. (Passed 1st Reading on 06/21/17) (Continued from the meeting of 10/03/18) (Community & Economic Development Director Eric B. Silva) Attachments: O1661 2nd Reading Application 1502812 with backup O1661 1st Reading Adopting application 1502812 with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 7 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 12. SECOND READING of Temp. Ord. #O1700 considering Application No. 1800931, Rezoning a 49.223-acre parcel from Rural (RL) to Single-Family Residential-6 (RS6), located west of the southwest corner of Bass Creek Road and Southwest 172 Avenue; and providing for an effective date. (Passed 1st Reading on 09/17/18) (Continued from the meeting of 10/03/18) (Community & Economic Development Director Eric B. Silva) Attachments: TO1700 2nd Reading- West Lennar Rezoning with backup TO1700 - 1st Reading West Lennar Rezoning with backup Miramar ExParte Disclosure 13. SECOND READING of Temp. Ord. #O1701 considering Application No. 1800932, Rezoning a 69.140-acre parcel from Rural (RL) to Single-Family Residential-8 (RS8), located at the southwest corner of Bass Creek Road and Southwest 172 Avenue; and providing for an effective date. (Passed 1st Reading on 09/17/18) (Continued from the meeting of 10/03/18) (Community & Economic Development Director Eric B. Silva) Attachments: TO1701 2nd Reading East Lennar Rezoning RS8 with backup TO1701 1st Reading East Lennar Rezoning RS8 with backup Miramar ExParte Disclosure 14. Temp. Reso. #R6794 considering Application No. 1805885, for an amendment to the Broward County Trafficways Plan for a portion of Bass Creek Road from Southwest 172 Avenue to Southwest 184 Avenue to have a width of 85 feet where 110 feet is required. (Continued from the meeting of 10/03/18) (Community & Economic Development Director Eric B. Silva) Attachments: TR 6794 Trafficways with backup Miramar ExParte Disclosure City of Miramar, FL Page 8 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 15. Temp. Reso. #R6825 considering Application No. 1804204, Tuscan Isles Final Plat, for a Plat consisting of a 117.69-acre parcel, located at the southwest corner of Bass Creek Road and Southwest 172 Avenue. (Continued from the meeting of 10/03/18) (Community & Economic Development Director Eric B. Silva) Attachments: TR 6825 Tuscan Isles Plat with backup Miramar ExParte Disclosure 16. Temp. Reso. #R6826 considering Variance Application No. 1805884, Site Plan Application No. 1801862 and Community Appearance Board Application No. 1801863 for the construction of a single-family residential subdivision consisting of 385 dwelling units, located at the southwest corner of Bass Creek Road and Southwest 172 Avenue. (Continued from the meeting of 10/03/18) (Community & Economic Development Director Eric B. Silva) Attachments: TR 6826 Tuscan Isles Site Plan with backup Miramar ExParte Disclosure 17. SECOND READING of Temp. Ord. #O1695 considering Application No. 1707473, Rezoning a 0.59-acre parcel from Planned Unit Development (PUD) to Residential Multifamily 4 (RM4), located between University Drive and South Douglas Road, north of Miramar Boulevard and south of Pembroke Road; and providing for effective date. (Passed 1st Reading on 09/17/2018) (Principal Planner Michael Alpert) Attachments: O1695 2nd Reading Sherman Circle Rezoning with backup O1695 1st Reading Rezoning at Sherman Circle with backup Miramar ExParte Disclosure City of Miramar, FL Page 9 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 18. Temp. Reso. #R6829 considering Variance Application No. 1707476 from the Pedestrian Landscape Zones Requirement, considering Variance Application No. 1707478 from Residential Landscape Data Table Requirement, and considering Site Plan Application No. 1707472 and Community Appearance Board Application No. 1707474 for a 11,096 square foot 8-unit Townhome Development, located between University Drive and South Douglas Road, north of Miramar Boulevard and south of Pembroke Road. (Principal Planner Michael Alpert) Attachments: TR6829 Sherman Circle Site Plan with backup Miramar ExParte Disclosure 19. Temp. Reso. #R6820 approving a Conditional Use Permit for removal of fill from Snake Creek Residential and Miramar Residential Plats. (Assistant City Engineer Salvador Zuniga) Attachments: TR 6820 Snake Creek CUP Revised with backup Miramar ExParte Disclosure OTHER BUSINESS Reports and Comments: Commission Reports: 20. Temp. Reso. #R6708 approving the employment agreement with Vernon E. Hargray to serve as the City Manager; authorizing the Mayor to execute the employment agreement. (Mayor Wayne M. Messam) Attachments: R6708 City Manager Employment Agreement with backup City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 10/17/18 - 5:30 P.M. - Automated External Defibrillators - Commission Chambers 10/18/18 - 1:00 P.M. - Commission Strategic Financial Planning Retreat - Florida International University at I-75 in Miramar City of Miramar, FL Page 10 Printed on 10/16/2018 CITY COMMISSION REGULAR Meeting Agenda October 17, 2018 MEETING 10/24/18 - TIME TBD - Ethics Training - Commission Conference Room 11/05/18 - 5:30 P.M. - Blasting Advisory Committee - Commission Chambers 11/28/18 - 5:30 P.M. - Country Club Ranches - Commission Chambers DATE & TIME TBD - Miramar Cultural Arts Center - Commission Chambers DATE & TIME TBD - Sister Cities Update - Commission Chambers DATE & TIME TBD - Miramar/Pembroke Pines Chamber of Commerce - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: November 5, 2018 at 7:00 P.M. City of Miramar, FL Page 11 Printed on 10/16/2018