CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 6, 2019 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda February 6, 2019 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/6/2019 CITY COMMISSION REGULAR Meeting Agenda February 6, 2019 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Police Department 2018 Accomplishments and Snapshot into 2019. (Police Chief Dexter Williams) Presentation: MCC Presents: The Speaker Series (Miramar Cultural Center Advisory Board Members: Tamieka Atkinson and Kyra King) Proclamation: Black History Month. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Budget Public Hearing of September 26, 2018 and the Regular Commission Meeting of January 16, 2019. Attachments: 09-26-18 Budget Public Hearing 01-16-19 Regular Commission Meeting Minutes 2. Temp. Reso. #R6836 approving the acquisition of roofing services for Fire Station 19 and Fire Station 100 for the amount of $162,357; utilizing US Community Contract No. 14-5903 between Cobb County Board of Commissioners and Garland/DBS, Inc.; authorizing the City Manager to execute the Piggy Back Agreement; allocating a contingency allowance of $16,236, for a total project cost of $178,593. (Support Services Senior Project Manager Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R6836 roofing materials and services at Fire station 19 and 100 with backup City of Miramar, FL Page 3 Printed on 2/6/2019 CITY COMMISSION REGULAR Meeting Agenda February 6, 2019 MEETING 3. Temp. Reso. #R6894 approving an agreement with Change Healthcare Technology Enabled Services, LLC for emergency medical transport billing and collection services utilizing the City of Lauderhill Competitive Agreement #RMS155980. (Fire-Rescue Chief Robert Palmer and Procurement Director Alicia Ayum) Attachments: R6894- EM Transport Billing and Collection Svcs with backup 4. Temp. Reso. #R6897 approving a Memorandum of Understanding (“MOU”) with Ring, LLC. (Police Chief Dexter Williams) Attachments: R6897 RING MOU REVISED with backup 5. Temp. Reso. #R6904 authorizing the purchase of electrical control devices (“Tasers”) using Law Enforcement Trust Funds, in an amount not to exceed $150,000. (Police Chief Dexter Williams) Attachments: R6904 electrical controlled devices for PD with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R6861 awarding Invitation for Bids No. 18-015 entitled “Wastewater Reclamation Facility Reclaimed Water System Expansion, Phase I”, to Wharton Smith, Inc., and related expenditure for the provision of construction services in an amount not-to-exceed $5,497,000, with a contingency of $250,000 for unforeseen circumstances, for a total amount of $5,747,000. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R6861 WWRF RW Plant Expansion with backup 7. Temp. Reso. #R6859 approving the award of Request for Qualifications No. 18-08-34 entitled “Historic Miramar Area Wide Drainage Improvements Project - Phase IV” to Craven Thompson and Associates, Inc., in the amount of $799,330 for the provision of professional engineering and design services. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6859_Historic Miramar Phase IV Design with backup City of Miramar, FL Page 4 Printed on 2/6/2019 CITY COMMISSION REGULAR Meeting Agenda February 6, 2019 MEETING 8. Temp. Reso. #R6889 approving an agreement with Metro Express, Inc., for sidewalk replacement and installation in the amount of $200,000, utilizing the Southeast Florida Governmental Purchasing Cooperative Group Sidewalk Replacement and Installation Contract, ITB No. 15-16-039(A). (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum). Attachments: R6889 Metro Express-Sidewalk Replacements with backup 9. Temp. Reso. #R6890 approving the award of Invitation for Bid No. 18-018 entitled “Historic Miramar Drainage System Improvements, Phase IV” to Erosion Barrier Installations Corp. in the amount of $199,324 and AllState Resource Management, Inc., in the amount of $199,400, for a total combined amount of $398,724. (Public Works Director Bernard Buxton-Tetteh and Procurement Director Alicia Ayum) Attachments: R6890 Historic Miramar Drainage Systems Improvement Phase IV with backup ORDINANCES 10. FIRST READING of Temp. Ord. #O1713 amending the City Code Chapter 15, Pensions, Article IV, “Police Officers' Retirement Plan and Trust Fund,” amending Section 15-166 of the City Code to revise the definition of “Tier Two;” amending Section 15-173 of the Miramar City Code regarding military service buyback; amending Section 15-174 of the Miramar City Code to permit the purchase of permissive service credit; amending Section 15-211 of the Miramar City Code to provide for normal retirement with twenty years of service; amending Section 15-212 of the Miramar City Code to increase the benefit formula to provide for a seventy-five percent multiplier after twenty years of service; amending Section 15-223 of the Miramar City Code to create a DROP Loan Program; providing for inclusion in the Code; providing for severability; providing for a repealer; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for February 20, 2019 Attachments: O1713 1st Reading PBA Tier 2 Pension REVISED with backup City of Miramar, FL Page 5 Printed on 2/6/2019 CITY COMMISSION REGULAR Meeting Agenda February 6, 2019 MEETING 11. FIRST READING of Temp. Ord. #O1721 relating to signs; making findings; revising Section 403.4 Civic and Recreational District Tables and Section 403.5 Activity Center and Workplace District Tables and Commercial and Industrial Use Tables to permit off-premises signage/billboards subject to specific conditions; creating Section 405.6A providing for distance separation between cemeteries/mausoleum and off-premises signage or billboards; creating Section 405.15A providing for distance separation between parks, reservations, playgrounds, and state or national forests from off-premises signage or billboards; amending 405.13 providing for distance separation between cemeteries/mausoleum and off-premises signage or billboards; creating section 405.13 relating to off-premises signage and distance separation from specific uses; amending 405.19 providing for distance separation between places of worship and off-premises signage or billboards; amending Section 405.24(k) providing for distance separation between schools and off-premises signage or billboards; amending Section 1002 relating to sign code definitions; repealing Section 1003(c)(4) relating to the prohibition of off-premises signs; amending Section 1009 relating to prohibited signs; creating Section 1014 providing for off-premises signage and billboards; providing that off-premises signage and billboards may only be digital in nature; setting time, place and manner standards; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Community & Economic Development Director Eric B. Silva) SECOND READING SCHEDULED for February 20, 2019 Attachments: O1721 - 1st Reading Signage Ordinance with backup PUBLIC HEARING 12. SECOND READING of Temp. Ord. #O1717 amending Section 2-51(A) of the City Code to add the Miramar Sister Cities Board; amending Article III “Boards, Committees and Commissions,” of Chapter 2 “Administration” of the City Code, creating Division 7 “Miramar Sister Cities Board” to create the Miramar Sister Cities Board; and providing for an effective date. (Passed 1st Reading on 01/16/19) (Staff requests continuance) (Community & Economic Development Director Eric B. Silva) Attachments: O1717 1st Reading Sister Cities Board [final] with backup OTHER BUSINESS Reports and Comments: City of Miramar, FL Page 6 Printed on 2/6/2019 CITY COMMISSION REGULAR Meeting Agenda February 6, 2019 MEETING Commission Reports: 13. Temp. Reso. #R6915 urging the Broward County Board of County Commissioners to amend the Transportation System Surtax Interlocal Agreement between Broward County and municipalities in Broward County; directing the City Clerk to transmit the Resolution. (Mayor Wayne M. Messam) Attachments: R6915 -Surtax Resolution 14. Discussion regarding oil drilling in the Everglades. (Mayor Wayne M. Messam) City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 03/20/19 - 5:30 P.M. - Comprehensive Annual Financial Report (CAFR) - Commission Chambers DATE & TIME TBD Miramar Cultural Arts Center Commission Chambers DATE & TIME TBD Miramar Sister Cities Update Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: February 20, 2019 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 2/6/2019