CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 1, 2019 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda May 1, 2019 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/1/2019 CITY COMMISSION REGULAR Meeting Agenda May 1, 2019 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Recognition of Passport to Miramar Participants. (Mayor Wayne M. Messam) Presentation: Legislative Update. (House Representative Shevrin Jones) Proclamation: Muslim American Month. (Mayor Wayne M. Messam) Proclamation: Stroke Awareness Month. (Mayor Wayne M. Messam) Proclamation: Municipal Clerks Week. (Mayor Wayne M. Messam) Proclamation: Haitian Heritage Month. (Mayor Wayne M. Messam) Proclamation: National Hurricane Preparedness Month. (Mayor Wayne M. Messam) Proclamation: National Economic Development Week. (Mayor Wayne M. Messam) Proclamation: National Small Business Week. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of April 17, 2019 will be placed on the May 15, 2019 Commission Meeting Agenda. Attachments: Minutes City of Miramar, FL Page 3 Printed on 5/1/2019 CITY COMMISSION REGULAR Meeting Agenda May 1, 2019 MEETING 2. Temp. Reso. #R6938 approving the award of Invitation for Bid No. 19-005 (Re-Bid), entitled “Landscaping and Irrigation Improvements Project (along Miramar Parkway from University Drive to SW 69 Way)”, to the lowest responsive and responsible bidder, H.G. Construction, Development and Investment, Inc.; authorizing the City Manager to execute the proposed agreement with H.G. Construction, Development and Investment, Inc., for the provision of construction services in an amount not-to-exceed $112,388, and allocating a ten percent construction contingency allowance of $11,238.80, for a total project cost of $123,626.80. (City Engineer Bissy Vempala and Procurement Director Alicia Ayum) Attachments: R6938 - IFB 19-005 Re-Bid - Landscaping and Irrigation with backup 3. Temp. Reso. #R6942 awarding Invitation for Bid No. 19-006 and authorizing the City Manager to execute the appropriate agreements with Gold Nugget Uniform d/b/a Argo Uniform Co., Inc., Global Trading, Inc., and Lou’s Police Distributor’s Inc., as either the primary, secondary, or tertiary awardee per group, in sequential order of the lowest priced responsive responsible bidder, to provide police uniforms and associated services for an initial term of three years commencing May 26, 2019, with the option to renew for two additional one-year terms in an annual amount not-to-exceed $153,250. (Police Chief Dexter Williams and Procurement Director Alicia Ayum) Attachments: R6942 - Police Uniforms and Associated Services with backup 4. Temp. Reso. #R6939 approving the purchase and installation of one (1) Clarifier WeirWasher Cleaning System at the Wastewater Reclamation Facility from PSI Technologies, Inc., in the amount of $30,820, for a total expenditure from PSI Technologies, Inc., for FY19 in an amount not-to-exceed $103,606.26. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R6939 PSI Technologies with backup End of Consent RESOLUTIONS City of Miramar, FL Page 4 Printed on 5/1/2019 CITY COMMISSION REGULAR Meeting Agenda May 1, 2019 MEETING 5. Temp. Reso. #R6944 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R6944 Board Appointments with backup 6. Temp. Reso. #R6940 approving the renewal of the amended and restated Solid Waste and Recycling Collection Franchise Agreement with Waste Pro of Florida, Inc., for the second three-year renewal period, commencing May 1, 2019; authorizing the City Manager to execute the second amended and restated Franchise Agreement with Waste Pro of Florida, Inc. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6940 Second Renewal Solid Waste Franchise Agreement with backup PUBLIC HEARING 7. SECOND READING of Temp. Ord. #O1722 amending the City Code of Ordinances by amending Chapter 15, “Pensions,” Article III “Firefighters’ Pension Plan and Trust Fund,” at Sections 15-79 “Contributions” and 15-93 “Chapter 175 Share Account,” to allow for a one-time allocation of some chapter 175 money to offset the City’s contribution to the Plan; providing for conflicts; providing for severability; providing for Codification; providing for an effective date. (Passed 1st Reading on 04/17/19) (Human Resources Director Randy Cross) Attachments: O1722 -2nd Reading Firefighters Pension Plan - Chapter 175 monies with backup O1722 -1st Reading Firefighters Pension Plan Chpt 175 monies with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 5 Printed on 5/1/2019 CITY COMMISSION REGULAR Meeting Agenda May 1, 2019 MEETING 8. Temp. Reso. #R6927 considering Conditional Use Application No. 1804387 for a drive-thru restaurant, considering Site Plan Application No. 1804384 and Community Appearance Board Application No. 1804386, for a 1,921 square foot Taco Bell Restaurant, located at the northeast corner of Miramar Parkway and Southwest 69 Avenue. (Continued from the Meeting of 04/03/19) (Principal Planner Michael Alpert) Attachments: R6927 Taco Bell Resolution with backup Exparte OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 05/09/19 - 6:00 P.M. - Annual Visioning Session - Multi-Service Complex 07/02/19 - 5:00 P.M. - Fiscal Year 2020 Preliminary Budget - Commission Chambers 07/10/19 - 5:00 P.M. - Body Worn Cameras for Police Officers - Commission Chambers 07/10/19 - 6:00 P.M. - Community Development Corporation (CDC) - Commission Chambers 07/12/19 - 10:00 A.M. - Commission Retreat - Venue TBD 09/04/19 - 5:00 P.M. - Senior Advisory Board and Budget Review Board - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: May 15, 2019 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 5/1/2019