CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, April 17, 2019 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda April 17, 2019 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 4/17/2019 CITY COMMISSION REGULAR Meeting Agenda April 17, 2019 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: National Community Development Week. (Mayor Wayne M. Messam) Proclamation: Autism Awareness Month. (Mayor Wayne M. Messam) Proclamation: National Arbor Day. (Mayor Wayne M. Messam) Presentation: Certificates of Appreciation for Volunteerism to High School Seniors . (Commissioner Maxwell B. Chambers) Presentation: Earth Day Anti-Litter Campaign by Various Broward County Schools. (Public Works Director Bernard Buxton-Tetteh) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of March 27, 2019 and the Special and Regular Commission Meetings of April 3, 2019. Attachments: 3-27-19 Regular Commission Minutes 4-3-19 Calderbank-Special Commission Minutes 4-3-19 Laurinus & Michele Pierre -Special Commission Minutes- 4-3-19 Regular Commission Minutes 2. Temp. Reso. #R6936 approving a Sixth Amendment to Lease Agreement with Flamingo Park VIII LLC, for office, warehouse, and storage space in the Flamingo Park of Commerce for the Fire-Rescue Department’s Logistics Division, commencing May 1, 2019, for a three-year term. (Fire-Rescue Chief Robert E. Palmer) Attachments: R6936 Sixth Amendment to Lease with Flamingo Park VIII LLC with backup City of Miramar, FL Page 3 Printed on 4/17/2019 CITY COMMISSION REGULAR Meeting Agenda April 17, 2019 MEETING 3. Temp. Reso. #R6879 awarding Invitation for Bid No. 19-004 entitled, “Ansin Sports Complex-Shade Structures”, to Legacy Construction Services Group, Inc., for the construction of fabric canopy shade structures for the Ansin Sports Complex in an amount not-to-exceed $599,500. (Parks & Recreation Administrator Billy D. Neal and Procurement Director Alicia Ayum) Attachments: TR6879 Purchasing Shade Structure for Ansin Sports Complex with backup 4. Temp. Reso. #R6931 approving the rankings and awarding of firms responding to the Request for Qualifications Nos. 19-10-04 and 19-10-05 for the City’s Residential Rehabilitation Projects; authorizing the City Manager to execute the appropriate Continuing Services Agreements with qualified roofing contractor firms and qualified general contractor firms . (Community & Economic Development Director Eric Silva) Attachments: TR6931 2019 General Contractor and Roofing Contractor Pools with backup 5. Temp. Reso. #R6935 approving the annual purchase of corrosion inhibitor for the West and East Water Treatment Plants from Carus Corporation, Inc., utilizing the Pinellas County Bid No. 167-0239-B(LN), in an amount not-to-exceed $110,000 for Fiscal Year 2019. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR 6935 Purchase of Corrosion Inhibitor with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R6934 approving an Economic Development Incentive Offer to Project Marshall in an amount not-to-exceed $50,000 for local hiring as part of the company relocating its expanded facility in the City . (Community & Economic Development Director Eric Silva) Attachments: R6934 Economic Incentive Offer for Project Marshall with backup City of Miramar, FL Page 4 Printed on 4/17/2019 CITY COMMISSION REGULAR Meeting Agenda April 17, 2019 MEETING 7. Temp. Reso. #R6928 authorizing the City Manager to execute Federally-Funded Sub award and Grant Agreements between the State of Florida, Division of Emergency Management and the City of Miramar, to accept a grant to reimburse the City for eligible expenses resulting from Hurricane Irma. (Assistant Finance Director Ian J. Thomas) Attachments: TR 6928 Grant to Reimburse Elligible Expenses from Hurricane Irma with backup 8. Temp. Reso. #R6940 approving the renewal of the Solid Waste and Recycling Collection Franchise Agreement with Waste Pro of Florida, Inc., for the second optional three-year renewal period, commencing May 1, 2019. (Public Works Director Bernard Buxton-Tetteh) Attachments: TR6940 Second Renewal Solid Waste Franchise Agreement with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 9. FIRST READING of Temp. Ord. #O1722 amending the City Code of Ordinances by amending Chapter 15, “Pensions,” Article III “Firefighters’ Pension Plan and Trust Fund,” at Sections 15-79 “Contributions” and 15-93 “Chapter 175 Share Account,” to allow for a one-time allocation of some chapter 175 money to offset the City’s contribution to the Plan; providing for conflicts; providing for severability; providing for Codification; providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for May 1, 2019 Attachments: TO 1722 - Firefighters Pension Plan - Chapter 175 monies with backup City of Miramar, FL Page 5 Printed on 4/17/2019 CITY COMMISSION REGULAR Meeting Agenda April 17, 2019 MEETING 10. FIRST READING of Temp. Ord. #O1723 relating to signs; making findings; revising Section 1002 Definitions; revising Code references in Sections 1004.2 and 1005 relating to sign variances, design guidelines, and sign location standards; revising Permanent Sign Zoning District references and standards and specifications in Section 1007; Revising Temporary Sign Zoning District references, standards, and specifications in Section 1008; revising the list of Prohibited Signs in Section 1009; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. ( Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for May 15, 2019 Attachments: TO 1723 LDC Chapter 10 Sign Code Amendments with backup 11. FIRST READING of Temp. Ord. #O1706 amending the City’s Code of Ordinances Chapter 9 “Fire Prevention and Protection,” by creating Article IX “Automated External Defibrillators and Stop the Bleed Kits”; and providing for an effective date. (Requested by Commissioner Maxwell B. Chambers) (Fire-Rescue Chief Robert Palmer) SECOND READING SCHEDULED for May 15, 2019 Attachments: TO1706 - AED Ordinance with backup 12. FIRST READING of Temp. Ord. #O1724 amending Chapter 8 of the City Code of Ordinances entitled “Elections”, to include a new Section 8-4 “Swearing in of newly elected Mayor or Commissioners”; and providing for an effective date. (Requested by Commissioner Yvette Colbourne) (City Attorney Jamie Cole) SECOND READING SCHEDULED for May 1, 2019 Attachments: TO1724 1st Reading Elections PUBLIC HEARING City of Miramar, FL Page 6 Printed on 4/17/2019 CITY COMMISSION REGULAR Meeting Agenda April 17, 2019 MEETING 13. Temp. Reso. #R6930 approving the Local Housing Assistance Plan as required by the State Housing Initiatives Partnership Program Act, Subsections 420.907-420.9079, Florida Statutes; and Rule Chapter 67-37, Florida Administrative Code; authorizing and directing the City Manager to execute any necessary documents and certifications needed by the State; authorizing the submission of the Local Housing Assistance Plan for review and approval by the Florida Housing Finance Corporation . (Community Development Administrator Deborah Stevens) Attachments: R6930 LHAP 2019-2020-2020,2021 and 2021-2022 with backup OTHER BUSINESS Reports and Comments: Commission Reports: 14. Temp. Reso. #R6654 requesting Broward League of Cities Board of Director Appointments. (Mayor Wayne M. Messam) Attachments: Broward League of Cities 2019-20 Board Appointments 15. Temp. Reso. #R6949 amending the City Commission Procedures to require advance notice to be provided to the Commission when the Mayor will be absent from the tri-county area for twenty-four hours or more. (Requested by Vice Mayor Alexandra P. Davis) (City Attorney Jamie Cole) Attachments: R6949 Commission Procedures Rev with backup City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: May 1, 2019 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 4/17/2019