CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, August 21, 2019 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda August 21, 2019 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 8/20/2019 CITY COMMISSION REGULAR Meeting Agenda August 21, 2019 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: U.S. Conference of Mayors Youth Summit. (Representatives Jayden and Justin Gadson) Presentation: Recipient of the Distinguished Budget Presentation Award for the Fiscal Year 2019 Operating Budget from the Government Finance Officers Association (GFOA). (Director of Management & Budget, Norman Mason) Presentation: U.S. 2020 Census Complete Count. (U.S. Census Bureau Partnership Specialist Ana Maria Diaz) Proclamation: U.S. 2020 Census Complete Count Committee Formation. (Requested by Commissioner Colbourne) (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Workshop and Regular Commission Meetings of July 10, 2019. Attachments: Workshop Meeting Minutes 07-10-19 Commission Meeting Minutes 07-10-19 2. Temp. Reso. #R6893 approving the award of Request for Quote No. 19-PR037, entitled “Temporary Landscape Maintenance Services” to Prestige Property Maintenance, Inc., for 14 City of Miramar park properties, in an amount not-to-exceed $58,083, for a total expenditure of $189,639 to date for Fiscal Year 2019 with the provider. (Parks & Recreation Administrator Billy Neal and Procurement Director Alicia Ayum) Attachments: R6893 Prestige Landscape Svcs with backup City of Miramar, FL Page 3 Printed on 8/20/2019 CITY COMMISSION REGULAR Meeting Agenda August 21, 2019 MEETING 3. Temp. Reso. #R6999 approving the renewal of Fire Apparatus Maintenance and Services Agreement with Hall-Mark RTC, in the annual amount of $200,000, for the second one-year renewal period, commencing October 1, 2019. (Public Works Director Anthony Collins, Fire-Rescue Chief Robert Palmer and Procurement Director Alicia Ayum) Attachments: R6999 Fire Apparatus Maintenance & Srvc Renewal with backup 4. Temp. Reso. #R7002 approving the award of Request for Proposals No. 19-11-08 for Credit Card and Merchant Processing Services to Jetpay Payment Services, FL, LLC, the highest rated responsive responsible proposer; authorizing the City Manager to execute an agreement with the provider for a term of three years with the option to renew for three additional one-year terms. (Financial Services Administrator Winsome Freeman and Procurement Director Alicia Ayum) Attachments: TR7002 Credit Card and Merchant Processing Svcs with backup End of Consent RESOLUTIONS 5. Selection of City Attorney; RLOI No. 19-06-26 entitled “City Attorney Services”. (City Commission) 6. Temp. Reso. #R7001 relating to the City of Miramar Other Post-Employment Benefits (“OPEB”) Trust; adopting a Declaration of Trust for the Funding of Retiree Health Benefits; providing for the selection of ICMA Retirement Corporation for the provision of Administrative Services; adopting the ICMA Administrative Services Agreement; adopting the VantageTrust Participation Agreement for the Investment of Trust Assets; providing for a Trustee; providing for Execution of all documents incidental to the Administration of Trust; providing for a Trust Coordinator. (Human Resources Director Randy Cross) Attachments: TR7001 Administrative Svcs with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 4 Printed on 8/20/2019 CITY COMMISSION REGULAR Meeting Agenda August 21, 2019 MEETING 7. FIRST READING of Temp. Ord. #O1724 amending Chapter 8 of the City Code entitled “Elections,” to include a new Section 8-4 “Swearing in of Newly Elected Mayor or Commissioners”; and providing for an effective date. (Requested by Commissioner Yvette Colbourne) (City Attorney Alison Smith) SECOND READING SCHEDULED for September 18, 2019 Attachments: TO1724 1st Reading Elections 8. FIRST READING of Temp. Ord. #O1728 amending the Land Development Code of the City of Miramar, pursuant to Section 302 of said Land Development Code and Section 166.041, F.S.; more specifically by amending Chapter 3 entitled “Processes” to add a new Section 324 to be entitled “Public Art,” prescribing a Citywide Program for the inclusion of public of art into public and private development, creating a Public Art Fund consisting of all public art assessment collecting pursuant to the Program, and providing for the future adoption of a Public Art Master Plan to better leverage the power of art to visually enliven the City and stimulate economic prosperity; and by amending Chapter 7 entitled “Use Regulations,” Section 715 entitled “Transit Oriented Corridor District Code” to delete and repeal Sub-section 715.3.4 entitled “Public Art and Amenities”; making findings; providing for repeal; providing for severability; providing for correction of scrivener’s errors; providing for codification; and providing for an effective date. (Staff recommends continuance to the meeting of 09/04/19) (Requested by Vice Mayor Alexandra P. Davis) (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for September 18, 2019 Attachments: TO1728 Continued QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 5 Printed on 8/20/2019 CITY COMMISSION REGULAR Meeting Agenda August 21, 2019 MEETING 9. FIRST READING of Temp. Ord. #O1710 considering Application No. 1701999, Rezoning a 4.62-acre parcel, a 4.81-acre parcel, and a 4.81-acre parcel from Rural (RL) to Residential 1 (RS1), located at 14200, 14299 and 14201 Southwest 41st Street, respectively; making findings; and providing for an effective date. (Continued from the Meeting of 1/16/19) (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for September 4, 2019 Attachments: TO1710 1st Reading Coconut Palms - for merge with backup ExParte 10. SECOND READING of Temp. Ord. #O1726 considering Application No. 1901434, Rezoning a 33.84-acre property from Community Business (B2) to Mixed-Use Low (ML), located at the northeast corner of Miramar Parkway and Flamingo Road; and providing for an effective date . (Passed 1st Reading on 07/10/19) (Community & Economic Development Director Eric Silva) Attachments: TO 1726 2nd reading Rezoning Miramar Station with backup ExParte 11. Temp. Reso. #R6998 considering Conditional Use Application No. 1900388, Site Plan Application No. 1900384 and Community Appearance Board Application No. 1900385, for Casa Sant’Angelo Senior Housing, located at 16800 Miramar Parkway. (Continued from the meeting of 07/10/19) (Community & Economic Development Director Eric Silva) Attachments: TR 6998 Casa Sant' Angelo Site Plan with backup ExParte OTHER BUSINESS Reports and Comments: City of Miramar, FL Page 6 Printed on 8/20/2019 CITY COMMISSION REGULAR Meeting Agenda August 21, 2019 MEETING 12. SECOND READING of Temp. Ord. #O1727 amending the City Code at Chapter 2 “Administration,” Article III “Boards, Committees and Commissions,” Division 6 “Teen Council Advisory Board,” Section 2-105.5 to provide for additional members; and providing for an effective date. (Requested by Vice Mayor Alexandra P. Davis) (Passed 1st Reading on 07/10/19) (Parks and Recreation Administrator Tennille DeCoste) Attachments: TO1727 2nd Reading Teen Council Ordinance.v2 TO 1727 Teen Council Ordinance.v2 Commission Reports: City Attorney Reports: Update on firearms case. (City Attorney Jamie Cole) City Manager Reports: FUTURE WORKSHOPS 08/28/19 - 5:30 P.M. - Fiscal Year 2020 Preliminary Budget - Commission Chambers 11/13/19 - 5:00 P.M. - Financial Focus Meeting - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: September 4, 2019 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 8/20/2019