CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, July 10, 2019 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Historic Miramar Advisory Board Update. (Historic Miramar Advisory Board Chair James Hepburn) Proclamation: Luis Morales Day. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special and Regular Commission Meetings of June 12th, 2019. Attachments: 6-12-19 Special Commission Minutes - Pierre 6-12-19 Regular Commission Minutes 2. Temp. Reso. #R6976 accepting an Absolute Bill of Sale and Easement from Progressive Casualty Insurance Company, for the Water System Improvements serving Progressive Insurance; authorizing the release of Letter of Credit No. 30006003 in the amount of $265,536, and accepting a One-Year Maintenance Bond in the amount of $39,168 from Progressive Casualty Insurance Company. (Assistant City Engineer Salvador Zuniga) Attachments: R6976 Water and Sewer Improvements for Progressive Insurance with backup City of Miramar, FL Page 3 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING 3. Temp. Reso. #R6906 approving the Revocable License Agreement with Broward County to permit a fence encroachment into the public right-of-way; providing for authorization and implementation of the agreement. (Assistant City Engineer Salvador Zuniga) Attachments: R6906 Encroachment Agreement for fence in ROW with backup 4. Temp. Reso. #R6973 approving the first amendment to the Transportation System Surtax Inter-Local Agreement; authorizing the City Manager to execute the amendment. (City Engineer Bissy Vempala) Attachments: R6973 1st Amendment to Transportation Surtax Interlocal Agreement with backup 5. Temp. Reso. #R6969 supporting the Broward Metropolitan Planning Organization’s 2045 Metropolitan Transportation Plan Cost Feasible Project for Pembroke Road. (City Engineer Bissy Vempala) Attachments: R6969 MPO MTP City Cost Feasible Project (Pembroke Road) with backup 6. Temp. Reso. #R6978 supporting the Broward Metropolitan Planning Organization’s 2045 Metropolitan Transportation Plan Cost Feasible Project for Southwest 148th Avenue. (City Engineer Bissy Vempala) Attachments: R6978 MPO MTP City Cost Feasible Project (SW 148th Av.) with backup 7. Temp. Reso. #R6980 supporting the Broward Metropolitan Planning Organization’s 2045 Metropolitan Transportation Plan Cost Feasible Project for Miramar Boulevard. (City Engineer Bissy Vempala) Attachments: R6980 MPO MTP City Cost Feasible Project (Miramar Blvd.) with backup City of Miramar, FL Page 4 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING 8. Temp. Reso. #R6983 approving the award of Request for Proposals (“RFP”) No. 19-04-22 entitled “Janitorial Services” to the highest ranked proposer, United States Service Industries, Inc., in the amount of $547,425.72, allocating a 10% Contingency Allowance of $54,742.57 for as-needed services for a total combined annual amount of $602,168.27, for an initial term of three years commencing September 2, 2019 with two optional one year renewal periods; authorizing the City Manager to execute an appropriate agreement with United States Service Industries, Inc . (Public Works Interim Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R6983 RFP 19-04-22 Janitorial Services Award with backup 9. Temp. Reso. #R6989 approving the first amendment to the Interlocal Agreement with Broward County for inspection, monitoring, and blasting related services to be performed by Broward County Environmental Licensing and Building Permitting Division; authorizing the City Manager to execute the first amendment to the Interlocal Agreement . (Public Works Interim Director Anthony Collins) Attachments: R6989 First Amendment to Blasting ILA with backup 10. Temp. Reso. #R6984 authorizing the purchase of body worn cameras from Axon Enterprises, Inc. in the amount of $1,222,863 through the utilization of the National Purchasing Partners and its Government Division Contract #1505, other associated program equipment from various vendors in the amount of $55,579.52, and program employee costs in the amount of $1,223,305 totaling $2,501,747; approving use of funds from the Law Enforcement Trust Fund in the amount of $1,152,535.52 to cover the first two years of the five year program; authorizing the City Manager to execute an agreement with Axon Enterprises, Inc. for a term of five years . (Police Chief Dexter Williams) Attachments: R6984 Body Worn Cameras using LETF with backup 11. Temp. Reso. #R6970 authorizing the purchase and installation of audio-visual equipment and related professional services for the upgrade of the Cultural Affairs Audio Visual System that will service special events, from Crestron Electronics Inc., in an amount not-to-exceed $90,290 through the utilization of the Alternate Contract Source No. 521615500-ACS-16-1. (Information Technology Director Clayton D. Jenkins) Attachments: R6970 Cultural Affairs Audio Enhancement with backup City of Miramar, FL Page 5 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING 12. Temp. Reso. #R6975 approving the Fiscal Year 2018 Interlocal Agreement between Broward County and the City of Miramar for the disbursement of $211,762.00 in HOME Investment Partnership Program Funds for expenditures on eligible rehabilitation activities. (Community Development Administrator Deborah Stevens) Attachments: R6975 FY 2018 HOME Interlocal Agreement with backup End of Consent RESOLUTIONS 13. Temp. Reso. #R6965 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R6965 Board Appointments with backup 14. Temp. Reso. #R6986 approving the Interlocal Agreement to satisfy the reuse system obligation between the City of Miramar and the City of Hollywood. (Utilities Director Roy Virgin) Attachments: R6986 ILA with Hollywood on Water Reuse with backup 15. Temp. Reso. #R6993 approving the award of Request for Proposals No. 19-05-24 for billboard advertising to OUTFRONT Media, LLC, the highest rated responsive, responsible proposer; authorizing the City Manager to execute the appropriate lease agreements between the City and OUTFRONT Media, LLC, for a term of twenty years for various locations throughout the City for the design, construction, installation, management, and maintenance of digital billboards, for the purpose of advertising revenue enhancement, in an amount exceeding $ 35 million for the term of the agreements. ( Assistant City Manager Kelvin L. Baker Sr., Chief Financial Officer Susan Gooding-Liburd, Procurement Director Alicia Ayum) Attachments: R6993 Digital Billboards with backup PUBLIC HEARING City of Miramar, FL Page 6 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING 16. Temp. Reso. #R6974 approving the Program Year 2019 - 2020 Community Development Block Grant Program Action Plan; authorizing submission of the Program Year 2019 - 2020 Community Development Block Grant Program Action Plan to the U.S. Department of Housing and Urban Development. (Community Development Administrator Deborah Stevens) Attachments: R6974 PY 2019-2020 CDBG Action Plan with backup 17. SECOND READING of Temp. Ord. #O1705 considering Application No. 1807190 for a small scale Comprehensive Plan Amendment to the Future Land Use Map of the Future Land Use Element of the City of Miramar Comprehensive Plan, changing from institutional and public facilities to commercial the future land use designation of the approximately 3-acre real property (also designated as Tract D on the unrecorded Plat of Foxcroft), located on the north side of Miramar Parkway, about 600 feet west of Douglas Road, and legally described with Broward County Folio Number 5141-2901-0100, in accordance with Sections 163.3174, 163.3177, 163.3184(11) and 163.3187, Florida Statutes, Article 1 of the Administrative Rules Document BrowardNext, and Section 303 of the City of Miramar Land Development Code; making findings; providing definitions; providing for transmittal to the Broward County Planning Council and the Florida Department of Economic Opportunity; providing for adoption; providing for recertification; providing for correction of scrivener’s errors; providing for severability; and providing for an effective date. (Passed 1st Reading on 11/28/18) (Community & Economic Development Director Eric Silva) Attachments: O1705 2nd Reading Foxcroft LUPA with backup O1705 1st Reading Comp. Plan Affordable Senior Housing with backup 18. SECOND READING of Temp. Ord. #O1706 amending the City’s Code of Ordinances at Chapter 9 “Fire Prevention and Protection,” by creating Article IX “Automated External Defibrillators and Stop the Bleed Kits”; and providing for an effective date. (Passed 1st Reading on 04/17/19) (Requested by Commissioner Maxwell B. Chambers) (Fire-Rescue Chief Robert Palmer and Community & Economic Development Director Eric Silva) Attachments: TO1706 - 2nd Reading AED Ordinance TO1706 - 1st Reading AED Ordinance City of Miramar, FL Page 7 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 19. Temp. Reso. #R6992 considering Variance Application No. 1900213 from Land Development Code Section 402.7, Table 402-2 Bulk Regulations Rural and SFR Residential Districts, for the minimum front yard distance of 20 feet for eight homes where 25 feet is required; for a single family Development (Toledo Isles) consisting of twenty homes on a 9.58-acre site, located west of Dykes Road, south of Miramar Parkway and north of Bass Creek Road. (Community & Economic Development Director Eric Silva) Attachments: TR6992 Toledo Isles Variance with backup ExParte 20. Temp. Reso. #R6998 considering Conditional Use Application No. 1900388, Site Plan Application No. 1900384 and Community Appearance Board Application No. 1900385, for Casa Sant’Angelo Senior Housing, located at 16800 Miramar Parkway. (Staff recommends continuance to the meeting of 08/21/19) (Community & Economic Development Director Eric Silva) Attachments: Request for Continuance City of Miramar, FL Page 8 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING 21. FIRST READING of Temp. Ord. #O1726 considering Application No. 1901434, Rezoning a 33.84-acre property from Community Business (B2) to Mixed-Use Low (ML), located at the northeast corner of Miramar Parkway and Flamingo Road; and providing for an effective date. (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for August 21, 2019 Attachments: O1726 1st Reading Rezoning Miramar Station with backup ExParte 22. SECOND READING of Temp. Ord. #O1725 considering Application No. 1902591 for a change to the official zoning map of the City of Miramar, Rezoning from CF, Community Facilities, to ML, Mixed-Use Low, for an approximately 5.8-acre real property (also designated as Tract C and Tract D on the unrecorded plat of Foxcroft), located on the north side of Miramar Parkway, about 800 feet west of Douglas Road, in accordance with Sections 301 and 304 of the City’s Land Development Code; making findings; providing for adoption; providing for severability; providing for correction of scrivener’s errors; and providing for an effective date. (Passed 1st Reading on 06/12/19) (Community & Economic Development Principal Planner Michael Alpert) Attachments: O1725 Rezoning Second Reading with backup O1725 1st Reading Rezoning with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: 23. FIRST READING of Temp. Ord. #O1727 amending the City Code at Chapter 2 “Administration,” Article III “Boards, Committees and Commissions,” Division 6 “Teen Council Advisory Board,” Section 2-105.5 to provide for additional members; and providing for an effective date. (Requested by Vice Mayor Alexandra P. Davis) (City Attorney Alison Smith) SECOND READING SCHEDULED for August 21, 2019 Attachments: TO 1727 Teen Council Ordinance.v2 City Attorney Reports: City of Miramar, FL Page 9 Printed on 7/9/2019 CITY COMMISSION REGULAR Meeting Agenda July 10, 2019 MEETING City Manager Reports: FUTURE WORKSHOPS 07/10/19 - 5:30 P.M. - Body Worn Cameras for Police Officers - Commission Chambers 09/04/19 - 5:00 P.M. - Fiscal Year 2020 Preliminary Budget - Commission Chambers Date & Time TBD - Senior Advisory Board and Budget Review Board - Commission Chambers Date & Time TBD - Commission Retreat - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: August 21, 2019 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 7/9/2019