CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 19, 2020 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Waggy Tee Day. (Requested by Commissioner Chambers) (Mayor Wayne M. Messam) Proclamation: Eating Disorders Awareness Week. (Mayor Wayne M. Messam) Presentation: Miramar High School Patriots Cheerleading Team Recognition. (Mayor Wayne M . Messam) Presentation: Florida League of Cities Youth Legislative Action Days Update. (Teen Council Advisory Board Members) Presentation: Federal Legislative Update. (Alcalde & Fay Government Affairs Partner Maurice Kurland) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Executive Session, Special, and Regular Commission Meetings of February 5, 2020. Attachments: 2-5-20 Moreland - Executive Session Special Commission Minutes 020520 Commission Minutes 020520 City of Miramar, FL Page 3 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING 2. Temp. Reso. #R7096 approving the second one-year renewal agreement with Regions Security Services, Inc., to provide security guard services at the Miramar Cultural Center Artspark, Wastewater Reclamation Facility and the Multi-Service Complex commencing April 22, 2020 through April 21, 2021, in an amount of $178,550 for monthly scheduled services and $20,235 for additional hours, as needed. (Assistant Director of Cultural Affairs Zakiya Kelley and Procurement Director Alicia Ayum) Attachments: R7096 -Security Guard Services- 2nd Renewal with backup 3. Temp. Reso. #R7103 approving the final ranking and award of Request Letters of Interest No. 20-11-01, entitled “Civil Engineering Services for Roadway Improvements”, to the highest evaluation scoring, most qualified responsive and responsible proposer, Caltran Engineering Group, Inc., in an amount not-to-exceed $105,076.20. (Assistant City Engineer Salvador Zuniga and Procurement Director Alicia Ayum) Attachments: R7103 RLOI No. 20-11-01_Civil Engineering for Roadway Improvements with backup 4. Temp. Reso. #R7104 approving a Right-of-Way Deed along Civic Center Place between Red Road and Miramar Boulevard. (Assistant City Engineer Salvador Zuniga) Attachments: R7104 Right of Way Deed_Civic Center Place with backup 5. Temp. Reso. #R7105 approving the award of Engineering Consulting Services, entitled "Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan for the City of Miramar Public Rights-of-Way (Phase 3)”, to Kimley-Horn and Associates, Inc., in an amount not-to-exceed $249,700. (Assistant City Engineer Salvador Zuniga and Procurement Director Alicia Ayum) Attachments: R7105 ADA Transition Plan Phase 3 - Award with backup City of Miramar, FL Page 4 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING 6. Temp. Reso. #R7106 accepting an Absolute Bill of Sale and Easement from Miramar Storage LLC, for the water and sewer system improvements to serve Extra Space Storage; authorizing the release of Surety Letter of Credit in the amount of $238,825.25 and accepting a one-year Maintenance Bond in the amount of $47,986.50 from Extra Space Storage. (Assistant City Engineer Salvador Zuniga) Attachments: R7106 Water & Sewer System for Extra Space Storage with backup 7. Temp. Reso. #R7109 approving the award of Invitation for Bid No. 20-002, entitled “Mechanical Integrity Testing for Deep Injection Wells”, to Layne Christensen Company in a lump sum amount of $242,091 to perform Mechanical Integrity Testing for deep injection wells at Wastewater Reclamation Facility and West Water Treatment Plant. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7109 MIT for WWRF and WWTP with backup 8. Temp. Reso. #R7114 approving the purchase and installation of a playground structure for Harbour Lakes Park from Miracle Recreation Equipment Company in an amount not-to-exceed $84,812, through the utilization of the NJPA Contract #030117 - LTS Equipment Pricing & Labor Rates. (Recreation Superintendent Janine Alleyne and Procurement Director Alicia Ayum) Attachments: R7114 Playground at Harbour Lakes with backup End of Consent RESOLUTIONS 9. Temp. Reso. #R7116 authorizing the City Manager to exercise the second option of two (2) one-year renewal years of the existing contract with Gallagher Bassett Services, Inc., for the period of April 1, 2020 to April 1, 2021, attached as Exhibit "A", for third party administration of claims management in areas including automobile liability, bodily injury, property damage, general liability, professional liability and workers' compensation services for City employees. (Human Resources Director Randy Cross) Attachments: R7116 - Gallagher Bassett Services Inc 2020-2021 with backup City of Miramar, FL Page 5 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING 10. Temp. Reso. #R7100 authorizing the renewal of various insurance coverages for the City's Property and Casualty Insurance Program as part of the City's Comprehensive Risk Management Program, effective April 1, 2020 ("insurance renewals"); approving a projected premium cost of $2,947,240 not-to-exceed $2,950,000 including taxes and fees; declaring by four-fifths affirmative vote that applying the City's competitive procurement procedures to the insurance renewals is not in the City's best interest, thereby exempting the insurance renewals from the City's competitive procurement requirements; authorizing the Human Resources Director to negotiate lower premium amounts due under the insurance renewals. (Human Resources Director Randy Cross) Attachments: R7100 Property and Casualty Insurance Renewal with backup 11. Temp. Reso. #R7112 authorizing the purchase of vehicles and equipment for various departments, utilizing Florida Sheriff’s Association Bid No. FSA19-VEL27, Florida Sheriff’s Association Bid No. FSA19-VEH17.0, Houston-Galveston Area Council Contract No. SC01-18, Sourcewell Contract No. 060618-CVL, and Broward County Sheriff’s Office Bid No. 18006AG, for a total combined purchase amount of $2,536,613 for Fiscal Year 2020. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7112 FY20 Vehicles and Emergency Equipment Purchases with backup 12. Temp. Reso. #R7136 authorizing the City Manager to negotiate and execute a Recreation License Agreement (RLA) with the School Board of Broward County, Florida for the joint use of open space behind Henry D. Perry Education Center. (Economic & Business Development Director Anita Fain Taylor) Attachments: R7136 RLA - SBBC with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 6 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING 13. FIRST READING of Temp. Ord. #O1739 amending portions of the Land Development Code; making findings; revising Chapter 1, Authority; revising Chapter 2, Definitions; revising Chapter 3, Processes; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Continued from the Meeting of 01/15/20) (Principal Planner Michael Alpert) SECOND READING SCHEDULED for March 18, 2020 Attachments: O1739 1st Reading LDC Chapters 1,2, and 3 with backup 14. FIRST READING of Temp. Ord. #O1740 amending portions of the Land Development Code; making findings; revising Chapter 4, Zoning, specifically Tables in Section 402, Residential Zoning Districts, Tables in Section 403, Non-Residential Zoning Districts, and Tables in Section 404, Mixed-Use Zoning Districts, and portions of text in Section 405, Specific Use Regulations; creating new Section 407, Transit Oriented Corridor Districts; revising portions of Chapter 7, Use Regulations, specifically Section 714, Traditional Neighborhood Development (TND) District and Section 715, Transit Oriented Corridor District Code; revising portions of Chapter 8, Development Standards of General Applicability, specifically Section 802, Subdivision Design Standards, Section 803, Architectural Design Standards, Section 804, Driveway Standards, Section 808, Offstreet Parking and Loading Standards, Section 809, Accessory Uses and Standards, and Section 813, Community Appearance Board; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Continued from the Meeting of 01/15/20) (Principal Planner Michael Alpert) SECOND MEETING SCHEDULED for March 18, 2020 Attachments: O1740 1st Reading LDC Chapters 4, 7, and 8 with backup City of Miramar, FL Page 7 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING 15. FIRST READING of Temp. Ord. #O1741 amending portions of the Land Development Code and City Code of Ordinances; creating new Subsections regarding Landscaping Requirements and General Development Standards; making findings; repealing Chapter 9, Landscaping Requirements and Tree Conservation; creating new Chapter 5, Standards, including Article 1, General Standards for Site Development, specifically Section 501, General Provisions, and Article 3, Landscaping, Section 506, Landscaping Standards; revising Chapter 2, Definitions, creating Subsection 202.5, Landscaping Definitions; revising Chapter 3, Processes, specifically Sections 315, Variances, Appeals, and Zoning Relief, and Section 320, Zoning Permits and Planning Services; revising portions of Chapter 7, Use Regulations, specifically Section 714, Traditional Neighborhood Development (TND) District and Section 715, Transit Oriented Corridor District Code; revising portions of Chapter 8, Development Standards of General Applicability, specifically Section 801, Development Standards, Section 806, Wetlands Preservation Standards, Section 807, Surface Water Management Standards, Section 810, Compliance with Comprehensive Plan, Section 811, Miramar Parkway Scenic Corridor, Section 812, Development Advertising Requirements, Section 813, Community Appearance Board; and amending City Code of Ordinances Chapter 10, Health, Sanitation and Nuisances (specifically Sections 10-92 Weeds and Debris and 10-126 Landscaping) and 25, Vegetation; providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; and providing for an effective date. (Continued from the meeting of 01/15/20) (Staff recommends continuance to the meeting of 04/1/20) (Principal Planner Michael Alpert) SECOND READING SCHEDULED for May 6, 2020 Attachments: O1741 Continued City of Miramar, FL Page 8 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING 16. FIRST READING of Temp. Ord. #O1742 amending portions of the Land Development Code; making findings; revising Chapter 10, Signs, specifically in Section 1002, Definitions; Section 1005 Design, Maintenance and General Standards; Section 1006, Measurement of Sign Area and Sign Height; Section 1007, Permanent Signs, specifically window signs; Section 1008, Temporary Signs, specifically window signs, grand opening signs, special event signs, and feather flag signs; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Continued from the Meeting of 01/15/20) (Principal Planner Michael Alpert) SECOND READING SCHEDULED for March 18, 2020 Attachments: O1742 1st Reading Sign Ord LDC Chpt 10 Amendments with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 17. Temp. Reso. #R7110 considering Conditional Use Application No. 1908615 for a liquor store located within the Miramar Park Place Commercial Development, at the northwest corner of Miramar Parkway and Red Road. (Principal Planner Michael Alpert) Attachments: R7110 - CU 1908615 Miramar Park Place Liquor Store with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 9 Printed on 2/19/2020 CITY COMMISSION REGULAR Meeting Agenda February 19, 2020 MEETING City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 02/19/20 6:00 P.M. Economic Development Fund Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, March 4, 2020 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 2/19/2020