CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, June 3, 2020 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda June 3, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 6/1/2020 CITY COMMISSION REGULAR Meeting Agenda June 3, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: AED/CPR Awareness Week. (Mayor Wayne M. Messam) Proclamation: Caribbean American Heritage Month. (Mayor Wayne M. Messam) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Chief Robert Palmer) Presentation: Reopen Miramar Task Force Update. (Assistant City Manager Shaun Gayle) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special and Regular Commission Meetings of May 6, 2020. Attachments: Special Commission Minutes 050620 Regular Commission Minutes 050620 2. Temp. Reso. #R7170 approving the purchase of services to perform a programmable logic controller system upgrade project at the Wastewater Reclamation Facility, in an amount not-to-exceed $216,706 from Siemens Industries, Inc. d/b/a Russelectric. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR7170 Switchgear PLC Upgrade WWRF with backup City of Miramar, FL Page 3 Printed on 6/1/2020 CITY COMMISSION REGULAR Meeting Agenda June 3, 2020 MEETING 3. Temp. Reso. #R7173 amending “Exhibit A” for Resolution No. 19-163 supporting applications for funding from the Broward Metropolitan Organization 2019 Complete Streets and Localized Initiatives Program for projects on Honey Hill Road and SW 184TH Avenue. (Assistant City Engineer Salvador Zuniga) Attachments: R7173 Amending Resolution 19-163 with backup 4. Temp. Reso. #R7177 ratifying the emergency purchase of 65 Dell laptops, remote software, and Microsoft Office 365 licenses to facilitate remote access for City employees, in an amount not-to-exceed $298,571. (Information Technology Director Clayton D. Jenkins) Attachments: R7177 Emergency Purchase of Computers with backup 5. Temp. Reso. #R7185 approving the first amendment to the HOME Program Interlocal Agreement between Broward County and the City of Miramar for Fiscal Year 2017-2018, to provide for a one-year extension, through September 30, 2021, in order to complete outstanding projects. (Community Development Assistant Director Deborah Stevens) Attachments: TR7185 Exhibit A - FY17 HOME ILA with backup 6. Temp. Reso. #R7186 approving the first amendment to the HOME Program Interlocal Agreement between Broward County and the City of Miramar for Fiscal Year 2018-2019, to provide for a one-year extension, through September 30, 2021, in order to complete outstanding projects. (Community Development Assistant Director Deborah Stevens) Attachments: R7186 18-19 HOME ILA Amendment with backup End of Consent RESOLUTION 7. Temp. Reso. #R7191 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7191 Advisory Board Appointments with backup ORDINANCE City of Miramar, FL Page 4 Printed on 6/1/2020 CITY COMMISSION REGULAR Meeting Agenda June 3, 2020 MEETING 8. FIRST READING of Temp. Ord. #O1751 approving the second amendment of the Fiscal Year 2020 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Norman Mason) SECOND READING SCHEDULED for June 17, 2020 Attachments: O1751 First Reading FY20 Budget Amendment with backup PUBLIC HEARINGS 9. Temp. Reso. #R7187 approving an amendment to the 2015 Citizen Participation Plan for Federal Housing and Urban Development Programs. (Community Development Assistant Director Deborah Stevens) Attachments: R7187 Amendment to Citizen Particiipation Plan with backup 10. Temp. Reso. #R7188 approving amendments to Fiscal Years 2016-2017, 2017-2018 and 2018-2019 Community Development Block Grant Program Action Plans, and CARES Act Amendment to 2019-2020 Community Development Block Grant Program Action Plan; authorizing the reallocation of funds to the Micro Enterprise Program and Administration; authorizing submission of the Action Plan Amendments to the U.S. Department of Housing and Urban Development. (Community Development Assistant Director Deborah Stevens and Economic & Business Development Assistant Director Richard Hughes) Attachments: R7188 Substantial Amendments to CDBG Program Action Plans with backup OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 5 Printed on 6/1/2020 CITY COMMISSION REGULAR Meeting Agenda June 3, 2020 MEETING 11. Temp. Reso. #R7195 denouncing antisemitism, anti-Asian bigotry, and all hateful speech, violent action and the spread of misinformation related to COVID-19 that casts blame, promotes racism or discrimination or harms the City of Miramar Asian and Pacific Islander, Jewish, immigrant or other communities. (Commissioner Winston F. Barnes) Attachments: R7195 denouncing violent actions related to Covid-19 12. Temp. Reso. #R7198 terminating the State of Emergency initially declared by the City on March 14, 2020 due to COVID-19, terminating related City Executive Orders. (Vice Mayor Maxwell B. Chambers) Attachments: R7198 Terminating State of Emergency 13. Temp. Reso. #R7201 denouncing the killing of George Floyd and expressing the City’s intent that violent and disrespectful treatment of residents should never take place within the City of Miramar. (Commissioner Yvette Colbourne) Attachments: R7201 denouncing the killing of George Floyd City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, June 17, 2020 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 6/1/2020