CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, June 17, 2020 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: American Medical Depot Day. (Mayor Wayne M. Messam) Proclamation: Parks & Recreation Month. (Mayor Wayne M. Messam) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Chief Robert Palmer) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of March 18, 2020. Attachments: Commission Minutes 031820 2. Temp. Reso. #R7174 approving a Revocable License Agreement between the City of Miramar and Broward County for landscape maintenance responsibility for State Road 847 (Palm Avenue) from County Line Road to Premier Parkway. (Public Works Director Anthony Collins) Attachments: R7174 Revocable License Agreeement Palm Ave from County Line Rd to Premier Parkway with backup 3. Temp. Reso. #R7181 approving the award of Invitation for Bid No. 20-004 entitled “Historic Miramar Drainage System Improvements - Phase V” to AllState Resource Management, Inc., in the amount of $440,000. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7181 Historic Miramar Drainage System Improvements - Phase V with backup City of Miramar, FL Page 3 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING 4. Temp. Reso. #R7182 authorizing the purchase of services for replacement of flooring at the Miramar Cultural Arts Facility from Mannington Commercial in the amount of $140,414, utilizing Sourcewell Contract No. 080819, formerly National Joint Powers Alliance (“NJPA”), during Fiscal Year 2020. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7182 CAC Floor Replacement with backup 5. Temp. Reso. #R7194 authorizing acceptance of grant funding in the total amount of $141,550 from the Areawide Council on Aging of Broward County, Inc.; approving and authorizing the City Manager to execute agreement for acceptance of grant funding for the period from July 1, 2020 through June 30, 2021 for the provision of adult day care services. (Community Services Director Katrina Davenport) Attachments: R7194 adult day care services with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R7206 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7206 Advisory Board Appointments with backup 7. Temp. Reso. #R7208 authorizing the City Manager to execute a Memorandum of Understanding with Broward College for the Broward UP (Unlimited Potential) Program. (Economic and Business Development Director Anita Fain Taylor) Attachments: R7208 Broward College MOU with backup City of Miramar, FL Page 4 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING 8. Temp. Reso. #R7210 authorizing the City Manager to enter into a Memorandum of Understanding with Broward County for the implementation and enforcement of the provisions of emergency orders issued by the County including, but not limited to, emergency order nos. 20-10, 20-12, 20-13, and any subsequent emergency orders issued by the County. (Police Chief Dexter Williams) Attachments: R7210 Broward Co MOU for enforcement of emergency orders with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 9. FIRST READING of Temp. Ord. #O1752 considering Application No. 2000734, Rezoning a 2.204-acre parcel from B2, Community Business, to CF, Community Facilities, located at the northeast corner of Southwest 186th Avenue and Miramar Parkway. (Community Development Principal Planner Michael Alpert) SECOND READING SCHEDULED for July 8, 2020 Attachments: TO1752 1st Reading Rezoning for Calvary Fellowship Church with backup PUBLIC HEARING 10. SECOND READING of Temp. Ord. #O1745 amending Section 2-151 of the Code of Ordinances of the City of Miramar relating to the Legal Department; increasing the City Attorney’s authority to settle claims with approval of the City Manager; providing for inclusion in the Code; providing for conflicts; providing for severability; and providing for an effective date. (Passed 1st Reading on 05/20/20) (Human Resources Director Randy Cross) Attachments: O1745 2nd Reading Increase Attorney - Risk Management Authority with backup O1745 1st Reading- Increase Attorney - Risk Management Authority with backup City of Miramar, FL Page 5 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING 11. SECOND READING of Temp. Ord. #O1748 amending the Code of Ordinances by amending portions of Article XII, Procurement, Section 2-405, Definitions, Section 2-407, Authorization for the Use of Electronic Transmissions, Section 2-412(a), Award Authority, City Commission Approval, Section 2-413, Procurement Authority Exemptions, Section 2-420, Bid Thresholds, Section 2-421(e), Competitive Sealed Bidding; Section 2-422(f), Competitive Sealed Proposals, Section 2-423, Small Purchases, 2-426, Other Procurements, Section 2-436(c), Contract Clauses and their Administration, Section 2-454, Definitions of Terms Used in this division, providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; providing for codification; and providing for an effective date . (Passed 1st Reading on 5/20/20) (Procurement Director Alicia Ayum) Attachments: TO 1748 - 2nd Reading Procurement Code Amendment TO 1748 -1st Reading Procurement Code Amendment City of Miramar, FL Page 6 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING 12. SECOND READING of Temp. Ord. #O1741 amending portions of the Land Development Code and City Code of Ordinances; making findings; creating new Subsections regarding Landscaping Requirements and General Development Standards; making findings; repealing Chapter 9, Landscaping Requirements and Tree Conservation; creating new Chapter 5, Standards, including Article 1, General Standards for Site Development, specifically Section 501, General Provisions, and Article 3, Landscaping, Section 506, Landscaping Standards; revising Chapter 2, Definitions, creating Subsection 202.5, Landscaping Definitions; revising Chapter 3, Processes, specifically Sections 315, Variances, Appeals, and Zoning Relief, and Section 320, Zoning Permits and Planning Services; revising portions of Chapter 7, Use Regulations, specifically Section 714, Traditional Neighborhood Development (TND) District and Section 715, Transit Oriented Corridor District Code; revising portions of Chapter 8, Development Standards of General Applicability, specifically Section 801, Development Standards, Section 806, Wetlands Preservation Standards, Section 807, Surface Water Management Standards, Section 810, Compliance with Comprehensive Plan, Section 811, Miramar Parkway Scenic Corridor, Section 812, Development Advertising Requirements, Section 813, Community Appearance Board; and amending City Code of Ordinances Chapter 10, Health, Sanitation and Nuisances (specifically Sections 10-92 Weeds and Debris and 10-126 Landscaping) and Chapter 25, Vegetation; providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; and providing for an effective date. (Passed 1st Reading on 5/20/20) (Principal Planner Michael Alpert and Landscape Inspector Sue-Ling Rosario) Attachments: O1741 2nd Reading Landscaping Ordinance with backup O1741 1st Reading Landscaping with backup 13. SECOND READING of Temp. Ord. #O1750 amending proposed Land Development Code Chapter 5 Standards, Section 506.16 Tree Trust Fund; making findings; providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; and providing for an effective date. (Passed 1st Reading on 5/20/20) (Requested by Commissioner Alexandra P. Davis) (Community Development Director Eric Silva) Attachments: O1750 2nd Reading Tree Trust Fund Tree Trimming Program with backup O1750 1st Reading Tree Trust Fund Tree Trimming Program with backup City of Miramar, FL Page 7 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING 14. SECOND READING of Temp. Ord. #O1751 approving the second amendment of the Fiscal Year 2020 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 06/03/20) (Management & Budget Director Norman Mason) Attachments: O1751 Second Reading FY20 Budget Amendment with backup O1751 First Reading FY20 Budget Amendment with backup 15. Temp. Reso. #R7199 approving the award of Invitation for Bids No. 20-005 re-bid, entitled “Forcina Park Renovations”, to the lowest responsive, responsible bidder, Behar Construction, Inc.; authorizing the City Manager to execute the proposed agreement with Behar Construction, Inc., in an amount not-to-exceed $557,830.24, and allocating a contingency allowance of $30,000, for a total project cost of $587,830.24. (Resolution Placed Here for Ease of Presentation) (Support Services Construction Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7199 Forcina Park Renovations with backup OTHER BUSINESS Reports and Comments: Commission Reports: 16. ITEM PULLED 17. Temp. Reso. #R7215 expressing an intent not to defund the City of Miramar’s Police Department, but instead, to implement innovative programs to include embracing 21st Century policing. (Commissioner Alexandra P. Davis) Attachments: R7215 Resolution Not to Defund Police 18. Discussion: Response to residents' request for clarification for the termination of the Miramar State of Emergency. (Vice Mayor Maxwell B. Chambers) City of Miramar, FL Page 8 Printed on 6/17/2020 CITY COMMISSION REGULAR Meeting Agenda June 17, 2020 MEETING City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, July 8, 2020 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 6/17/2020