CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Monday, November 15, 2021 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: 2021 Small Business Saturday. (Mayor Wayne M. Messam) Proclamation: Panamanian Independence Day and Heritage Month. (Sponsored by Vice Mayor Yvette Colbourne) (Mayor Wayne M. Messam) Presentation/discussion regarding plane crashes in 33023 and 33025. (Requested by Vice Mayor Yvette Colbourne) (Interim Police Chief Leonard Burgess) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Commission Workshop Meetings of December 8, 2020 and October 27, 2021. Attachments: 12-08-20 Ethics Training Minutes 10-27-21 Commission Workshop Minutes 2. Temp. Reso. #R7537 approving a Highway Maintenance Memorandum of Agreement and Locally Funded Agreement with the Florida Department of Transportation for Project FM No. 431770-4. (City Engineer Salvador Zuniga) Attachments: R7537 Approving HMMOA with FDOT for FM 431770 with backup City of Miramar, FL Page 3 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 3. Temp. Reso. #R7534 approving the swap of Parcel number 5139-10-000-025 for the northern portions of Parcel number 5139-2301-0060 and 5139-2301-0181 and the donation of Parcel number 5139-10-000-024 in exchange for a permanent Easement across Parcel number 5139-2301-0180 for the purpose of acquiring a right-of-way sufficient to construct the Pembroke Road Extension to US-27. (Assistant City Engineer Leah deRiel) Attachments: R7534 Parcel acquisition for Pembroke Road ROW with backup.Rev 4. Temp. Reso. #R7533 approving a License Agreement with the School Board of Broward County for the construction of certain improvements and use of the premises on the New Renaissance Middle School. (City Engineer Salvador Zuniga) Attachments: R7533 License Agreement with School Board for Ansin Sports Complex with backup 5. Temp. Reso. #R7532 accepting an Absolute Bill of Sale and Easement from M & H Investments Properties, L.L.C., for the water and sewer system improvements to serve Positano Townhouses; authorizing the release of the Surety Cash Bond in the amount of $239,750 and accepting a One-Year Maintenance Cash bond in the amount of $47,950 from M & H Investments Properties, L.L.C. (City Engineer Salvador Zuniga) Attachments: R7532 Positano Townhomes with backup 6. Temp. Reso. #R7531 accepting a grant from the Fiscal Year 2020 Urban Area Security Initiative Grant Program in the amount of $329,293; authorizing the execution of a Memorandum of Agreement between the City of Miami, as "Sponsoring Agency", and the City of Miramar, as a "Participating Agency", along with any future amendments and other Memorandums of Agreement related to the 2020 Grant Program deemed appropriate . (Fire-Rescue Chief Robert Palmer) Attachments: R7531 2020 Urban Area Security Initiative (“UASI”) Grant with backup. Rev City of Miramar, FL Page 4 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 7. Temp. Reso. #R7528 approving the second one-year renewal option with Acordis International Corp for multi-function copier equipment, that includes printer management services, in an amount not-to-exceed $135,859. (Information Technology Director Clayton D. Jenkins and Procurement Director Alicia Ayum) Attachments: R7528 Print Management with backup 8. Temp. Reso. #R7513 approving the Citywide Wireless Communication Services Agreement with Verizon Wireless in an amount not-to-exceed $244,000 for Fiscal Year 2022, utilizing the State of Florida Agreement No. DMS 19/20-006C. (Information Technology Director Clayton D. Jenkins) Attachments: R7513 Citywide Wireless Communication Svcs with backup 9. Temp. Reso. #R7548 approving the purchase of Taegis XDR Cybersecurity managed detection and response services software licenses with vTechio, utilizing the State of Florida DMS WSCA Contract number 43211500-WSCA-15-ACS, providing for the software configuration, support and maintenance for this Citywide Software Application, in an amount not-to-exceed $215,625. (Information Technology Director Clayton D. Jenkins) Attachments: R7548 Teagis XDR Managed Services with backup 10. Temp. Reso. #R7544 approving the award of Invitation for Bid Number 21-012, entitled: “Monument Signs for Social Services Facilities” to JZT Utilities, Inc.; authorizing the City Manager to execute the proposed agreement with JZT Utilities, Inc., for the provision of construction services, in an amount not-to-exceed $208,700, and allocating a contingency allowance of $4,000, for a total project cost of $212,700. (Support Services Construction Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7544 Monument Signs for Social Services Facilities with backup City of Miramar, FL Page 5 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 11. Temp Reso. #R7543 approving the purchase and installation of sail shade structures for Shirley Branca Park from Bliss Products and Services, Inc., in an amount not-to-exceed $114,995, through the utilization of the School District of Manatee County Contract Number 21-0053-MR, park and playground equipment. (Parks & Recreation Director Elizabeth Valera and Procurement Director Alicia Ayum) Attachments: R7543 Sail Shade Structure Shirley Branca Park with backup 12. Temp. Reso. #R7539 authorizing the acceptance of grant funds from the Florida Department of Transportation for federal grant program funds, to provide transportation for senior center services. (Community Services Director Katrina Davenport) Attachments: R7539 - Senior Transit Grant (FDOT ) 13. Temp. Reso. #R7535 authorizing the acceptance of grant funding from the Areawide Council on Aging of Broward County, Inc., in the amount of $584,899, for the period from January 1, 2022 through December 31, 2022; approving and authorizing the City Manager to execute the funding agreement with the Areawide Council on Aging to provide senior center services. (Community Services Director Katrina Davenport) Attachments: R7535 OAA 2022 Funding Agreement with backup 14. Temp. Reso. #R7498 approving the final ranking and award of Request for Qualifications, RFQ 21-04-22, entitled: “Reclaimed Water System Expansion” to the highest evaluation scoring, most qualified, responsive and responsible proposer, EAC Consulting, Inc.; authorizing the City Manager to execute the Proposed Professional Services Agreement with EAC Consulting, Inc., for professional engineering services, in an amount not-to-exceed $656,617. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7498 - Reclaimed Water System Expansion - EAC with backup City of Miramar, FL Page 6 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 15. Temp. Reso. #R7546 approving the second one-year renewal of the City’s Benefits Consulting Services Agreement with Gelin Benefits Group for the period beginning January 26, 2022 through January 25, 2023, in an annual amount of $165,000. ( Human Resources Director Randy Cross) Attachments: R7546 Benefits Consulting Svcs Agreement 2nd Renewal with backup 16. Temp. Reso. #R7556 authorizing the renewal of the Towing Services Franchise Agreement with Bazin Corporation dba A & B Towing Services for a twelve-month period. (Interim Police Chief Leonard Burgess) Attachments: R7556 AB Towing Renewal Agreement with backup End of Consent RESOLUTIONS 17. Temp. Reso. #R7551 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7551 Board appointments complete with applications 18. Temp. Reso. #R7547 approving the Performance Savings Contracting Services Agreement with Siemens Industry, Inc., for the Guaranteed Energy, Water, and Wastewater Performance Savings Contracting Services Project; approving the award of Request for Proposals Number 21-09-36 to Banc of America Public Capital Corp, the highest ranked responsive responsible proposer for the financing of the project in an amount not-to-exceed $6,600,000; approving the lease schedule and escrow agreement related to the lease-purchase financing with Banc of America Public Capital Corp. ( Assistant City Manager Kelvin L. Baker Sr. and Procurement Director Alicia Ayum) Attachments: R7547 Performance Savings Contracting Services Agreement with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARING City of Miramar, FL Page 7 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 19. Temp. Reso. #R7541 approving the Program Year 2020 Consolidated Annual Performance Evaluation Report for Community Development Block Grant Programs. (Housing and Community Development Administrator Katherine B. Randall) Attachments: R7541 CAPER PY2020 with backup 20. SECOND READING of Temp. Ord. #O1778 relating to comprehensive planning; considering an expedited state review amendment to Part 1: Goals, Objectives and Policies of the Comprehensive Plan of the City of Miramar, in accordance with Sections 163.3161(10), 163.3174(4), 163.3177(6), 163.3184(3) and (11), and 187.101(3), Florida Statutes (2021), and Section 303 of the Land Development Code of the City of Miramar; more specifically by including a Property Rights Element therein, in order to ensure that judicially acknowledged and constitutionally protected private property rights are recognized and respected in all local decision-making; making findings; providing for adoption; providing for transmittal; providing for severability; providing for interpretation; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Passed 1st Reading on 09/01/21) (Community Development Assistant Director Nixon Lebrun) Attachments: O1778 2nd Reading Property Rights Element Comprehensive Plan Amendment with backup. Rev O1778 1st Reading Property Rights Element Comprehensive Plan Amendment with backup 21. SECOND READING of Temp. Ord. #O1782 amending Chapter 2, entitled “Administration,” Article III, entitled “Boards, Committees and Commissions,” Division 3, entitled “The Historic Miramar Advisory Board,” of the Code of the City of Miramar, more specifically at Section 2-79, entitled “Historic Miramar Advisory Board,” to extend from one year to two years the terms of office of the members; providing for repeal; providing for severability; providing for interpretation; providing for administrative corrections of scrivener’s errors; providing for codification; and providing for an effective date. (Passed 1st reading on 11/03/21) (Community Development Assistant Director Nixon Lebrun) Attachments: O1782 2nd Reading HMAB Members Terms of Office Two-Year Extension with backup O1782 1st Reading HMAB Members Terms of Office Two-Year Extension City of Miramar, FL Page 8 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 22. SECOND READING of Temp. Ord. #O1781 approving the end-of-year amendment to the Fiscal Year 2021 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st reading on 11/03/21) (Management & Budget Director Rafael Sanmiguel) Attachments: O1781 2nd Reading FY21 2nd Budget Amendment with backup O1781 1st Reading FY21 2nd Budget Amendment_Updated 10.5.21 with backup OTHER BUSINESS Reports and Comments: Commission Reports: 23. Temp. Reso. #R7555 approving the nomination of naming the stretch of SW 148th Avenue between Miramar Parkway and SW 27TH Street that leads to the NBC 6 Building, to Bernie Rosen Avenue. (Mayor Wayne M. Messam) Attachments: R7555 - Renaming Street BERNIE ROSEN 24. Temp. Reso. #R7554 commissioning Basil Watson to create a sculpture of Usain Bolt for the Ansin Sports Complex in an amount not-to-exceed $200,000 in Fiscal Year 2022 and the balance of $50,000 will be funded in Fiscal Year 2023. (Sponsored by Commissioner Alexandra P. Davis) (Parks and Recreation Director Elizabeth Valera and Procurement Director Alicia Ayum) Attachments: R7554 Sculpture for Ansin Sports Complex with backup 25. Temp. Reso. #R7557 relieving Winston F. Barnes of his Commission Office for his failure to attend Commission Meetings for a consecutive period of three months. (Commissioner Maxwell B. Chambers) Attachments: R7557 Relieving Winston Barnes of his Commission Office City of Miramar, FL Page 9 Printed on 11/15/2021 CITY COMMISSION REGULAR Meeting Agenda November 15, 2021 MEETING 26. Temp. Reso. #R7559 terminating the City Attorney Services Agreement between the City of Miramar and Austin Pamies Norris Weeks Powell, P.L.L.C.; establishing a transition period of up to 90 days. (Commissioner Winston F. Barnes) Attachments: R7559 City Attorney Termination Resolution 11.10.21 with backup 27. Temp. Reso. #R7558 authorizing the City Manager to negotiate the terms of an amendment to the amended and restated agreement between the City of Miramar and Klass-Ex, LLC for general management services at the Miramar Regional Park, which extends the term of the agreement for an additional three (3) years. (Commissioner Maxwell B. Chambers) Attachments: R7558 Klass-Ex Agreement Amendment with backup 28. Discussion: Amended and Restated Agreement for General Concession Services between Holsen, Inc. and the City of Miramar, Florida. (Commissioner Maxwell B. Chambers) City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, January 26, 2022 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 11/15/2021