CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, January 26, 2022 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Everglades High School Army JROTC Male and Female Cadets Day. (Mayor Wayne M. Messam) Proclamation: Keturah "Grammie" Wright Day. (Mayor Wayne M. Messam) Proclamation: Black History Month. (Mayor Wayne M. Messam) Presentation: Commendation for Code Compliance Division. (Commissioner Alexandra P. Davis) Presentation: Recognition of Volunteers. (Interim Police Chief Leonard Burgess) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of November 3, 2021 and Workshop Meetings of November 9, 2021 and May 26, 2021. Attachments: Commission Minutes 110321 Workshop Meeting Minutes 110921 Workshop Meeting Minutes 052621 2. Temp. Reso. #R7563 approving the purchase of water meters, associated meter parts, and software as a service from Sensus USA, in an amount not-to-exceed $350,000; waiving the competitive bidding requirements in accordance with City Code Section 2-413(3). (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7563 Purchase of water meters with backup City of Miramar, FL Page 3 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING 3. Temp. Reso. #R7566 approving the award of Invitation for Bid No. 22-001, entitled “Floridan Well Water Pump and Motor Combination”, to Wastewater Solutions L.L.C., in a lump sum amount of $94,744, for the Floridan Well Pump and Motor at West Water Treatment Plant. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7566 W-WTP Floridan Well Pump Purchase with backup 4. Temp. Reso. #R7568 approving the purchase of replacement membranes for nanofilteration trains at East and West Water Treatment Plants from Hydranautics, Inc., in a total amount of $757,548. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7568 WWTP Membrane Purchase with backup 5. Temp. Reso. #R7571 approving the award of Invitation for Bid No. 22-003, entitled “Wastewater Reclamation Facility Door Replacement Project”, to Garabar, Inc., in a total amount of $149,285, to replace the doors at Wastewater Reclamation Facility. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7571 WWRF Door Replacement with backup 6. Temp. Reso. #R7567 in support of the construction of a wall along all residential properties on the Florida’s Turnpike SR91 Mainline from Harbour Boulevard to Pembroke Road. (Requested by Vice Mayor Yvette Colbourne) (Community Development Director Eric Silva and City Engineer Salvador Zuniga) Attachments: R7567 Miramar Park FDOT Wall with backup 7. Temp. Reso. #R7569 accepting an Absolute Bill of Sale and Easement from Miramar Park Place Associates L.L.C., for the water, sewer and reuse system improvements to serve Miramar Park Place; authorizing the release of Surety Bond No. 41416547 in the amount of $131,931.25 and accepting a One-Year Maintenance Bond in the amount of $47,919.15 from Miramar Park Place Associates L.L.C. (City Engineer Salvador Zuniga) Attachments: R7569 Water, Sewer & Reuse Water System Improvements for Miramar Park Place with backup City of Miramar, FL Page 4 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING 8. Temp. Reso. #R7570 approving and authorizing the City Manager to execute the proposed Park Agreement - Fee in Lieu of Land Dedication with Maple Multifamily Owner, L.L.C., for payment of a fee in the amount of $1,839,444 in lieu of park land dedication for the residential development known as Alexan Miramar. (City Engineer Salvador Zuniga) Attachments: R7570 Alexan Miramar Park Agreement-Fee in Lieu of Land with backup 9. Temp. Reso. #R7582 approving the first amendment to the Memorandum of Understanding (“MOU”) between the City of Miramar, Broward County, and Other Participating Municipalities, regarding Collaborative Study and Subsequent Development of an Integrated Solid Waste and Recycling System, authorizing the City Manager to execute the amendment and expenditure of funds to Broward County for completion of the Study. (Requested by Commissioner Alexandra P. Davis) (Solid Waste & Recycling Manager Ralph Trapani) Attachments: R7582 First Amendment to MOU with backup End of Consent RESOLUTIONS 10. Temp. Reso. #R7575 approving the final ranking and award of Request for Qualifications No. 21-08-35, entitled “Pembroke Road Expansion from SW 160th Avenue to US-27 and Miramar Parkway Extension to Pembroke Road” to the highest ranked responsive and responsible proposer, Kimley-Horn and Associates, Inc.; authorizing the City Manager to execute the proposed Professional Services Agreement with Kimley-Horn and Associates, Inc. for the provision of design services in an amount not-to-exceed $5,928,013. (Assistant City Engineer Leah deRiel) Attachments: R7575 Design of Pembroke Road Extension with backup City of Miramar, FL Page 5 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING 11. Temp. Reso. #R7565 approving an Interlocal Agreement between Broward County and the City of Miramar to accept grant money associated with the Broward Countywide Integrated Water Resource Plan for the construction of the “Reclaimed Water System Expansion (west of Interstate 75)”; authorizing the City Manager to execute the Interlocal Agreement in an amount not-to-exceed $200,000. (Utilities Chief Utility Engineer Francois A. Domond) Attachments: R7565 ILA with Broward County Grant Funding Reclaimed Water System Expansion with backup 12. Temp. Reso. #R7577 requesting approval to conduct direct negotiations with Waste Pro of Florida, Inc., and Coastal Waste and Recycling, Inc. for solid waste recycling and collection services, in the best interest of the City, and for a final negotiated agreement to be brought back to the City Commission for approval. (Public Works Director Anthony Collins, Procurement Director Alicia Ayum, and Solid Waste & Recycling Manager Ralph Trapani) Attachments: R7577 Sanitation Franchise_Revised with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 6 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING 13. FIRST READING of Temp. Ord. #O1784 amending Chapter 15, Article V, of the City Code of the City of Miramar governing the General Employee Pension Plan and Article VI of the City Code governing the Management Pension Plan; merging the Management Plan into the Consolidated Plan; amending Plan definitions in Section 15-261 to create the City of Miramar Consolidated Retirement Plan and Trust Fund; amending conditions of eligibility in Section 15-262; amending Section 15-265 to close the former Management Plan to new employees; amending Section 15-271 to delete outdated language; amending Section 15-286 to provide for a nine member board of trustees; amending Section 15-287 to provide for four year terms of office; amending Section 15-290 to provide that five votes shall be necessary for a decision; amending Section 15-312 to delete obsolete language; amending Section 15-337 to delete the six month limitation on repaying withdrawn member contributions; amending Section 15-341 based on new plan definitions; creating a new Division 5 (Sections 15-342 to 15-347) to restate Management Plan Benefits within the Consolidated Plan, close the Management Plan and transfer assets to the Consolidated Plan; deleting former Management Plan Sections 15-350 through 15-361; providing for severability; providing for codification; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for February 16, 2022 Attachments: O1784 -1st Reading Management Plan into the Consolidated Plan with backup City of Miramar, FL Page 7 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING 14. FIRST READING of Temp. Ord. #O1783 relating to Comprehensive Planning; considering the annual review of the Capital Improvements Element of the adopted Comprehensive Plan of the City of Miramar in accordance with Section 163.3177(3)(b), Florida Statutes, and the related goals, objectives and policies of the City Comprehensive Plan; more specifically by updating the five-year schedule of Capital Improvements found in Table 6.1 to reflect the five-year plan expenditure projection of the newly adopted Capital Improvement Program for Fiscal Years 2022 to 2026; making findings; providing for adoption; providing for the deletion of the Capital Improvements Schedule for Fiscal Years 2021 to 2025; providing for the insertion of the Capital Improvements schedule for Fiscal Years 2022 to 2026; providing for severability; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Community Development Assistant Director Nixon Lebrun) SECOND READING SCHEDULED for February 16, 2022 Attachments: O1783 FY 2022 Annual Review of the Capital Improvements Element of the City Comprehensive Plan with back 15. FIRST READING of Temp. Ord. #O1785 relating to Chapter 10 - Signs, of the Land Development Code; making findings; revising Section 1002 - Definitions, Section 1007 - Permanent Signs, Section 1008 - Temporary Signs, Section 1009 - Specifically Prohibited Signs, Section 1010 - Exempt Signs, and Section 1014 - Digital Billboards Off Premises Signage; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Community Development Director Eric Silva) SECOND READING SCHEDULED for February 16, 2022 Attachments: O1785 1st Reading - CC Signs Ord with backup OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 8 Printed on 1/25/2022 CITY COMMISSION REGULAR Meeting Agenda January 26, 2022 MEETING 16. Temp. Reso. #R7578 urging Florida Governor Ron Desantis and the Florida Legislature to enact the Creating a Respectful and Open World for Natural Hair Act (“Crown Act”) to prohibit discrimination based on hairstyle. (Commissioner Alexandra P. Davis) Attachments: R7578 urging Governor Desantis and the Florida Legislature to Enact the CROWN Act 17. Temp. Reso. #R7564 approving the creation of a parental leave policy for City employees that provides 12-weeks of paid leave for employees that take approved Family Medical Leave Act Time Off; authorizing the Human Resources Director to make the necessary adjustments to the City’s Family Medical Leave Act policy and related documents. (Requested by Commissioner Alexandra P. Davis) (Human Resources Director Randy Cross) Attachments: R7564 Parental Leave City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, February 16, 2022 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 1/25/2022