CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, June 1, 2022 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda June 1, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/31/2022 CITY COMMISSION REGULAR Meeting Agenda June 1, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Proclamation: CPR & AED Awareness Week. (Mayor Wayne M. Messam) Proclamation: Caribbean American Heritage Month. (Mayor Wayne M. Messam) Proclamation: National Gun Violence Awareness Day. (Mayor Wayne M. Messam) Presentation: 2022 Winter Guard International Scholastic A World Championship. (Mayor Wayne M. Messam) Presentation: Legislative Update. (Representative Robin Bartleman) Presentation: COVID-19 and Emergency Management Update. (Fire Rescue Public Relations Specialist Tara Smith) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of May 4, 2022 and May 18, 2022 will be placed on the June 22, 2022 meeting agenda. Attachments: Minutes 2. Temp. Reso. #R7562 approving purchases needed to implement the AngelSense Project aimed at protecting the safety of vulnerable residents. (Police Chief Leonard Burgess) Attachments: TR7562 LETF Purchase of AngelSense Devices with backup City of Miramar, FL Page 3 Printed on 5/31/2022 CITY COMMISSION REGULAR Meeting Agenda June 1, 2022 MEETING 3. Temp. Reso. #R7638 authorizing acceptance of grant funding in the total amount of $141,550 from the Areawide Council on Aging of Broward County, Inc.; approving and authorizing the City Manager to execute agreement for acceptance of grant funding for the period from July 1, 2022, through June 30, 2023 for the provision of adult day care services. (Social Services Director Katrina Davenport) Attachments: TR#7638 - Funding Agreement - Contract JL022-05-2023 with backup 4. Temp. Reso. #R7646 approving the Fiscal Year 2022 Interlocal Agreement between Broward County and the City of Miramar for the disbursement of $267,587 in Home Investment Partnership Program funds for expenditures on eligible purchase assistance activities. (Housing and Community Development Administrator Katherine Randall) Attachments: TR7646 Fiscal Year 2022 HOME Interlocal Agreement with backup 5. Temp. Reso. #R7648 approving the award of Invitation For Bid No. 22-010, entitled “Water and Sewer Emergency Repair Services”, to Hinterland Group, Inc., IMECO, Inc., and Giannetti Contracting Corporation on an as-needed basis, in an annual amount not-to-exceed $200,000; authorizing the City Manager to execute an appropriate agreement for an initial term of two years, with three optional one-year renewal options. (Utilities Director Francois Domond, PE and Procurement Director Alicia Ayum) Attachments: TR7648 Water and Sewer Emergency Repair Services with backup 6. Temp. Reso. #R7650 authorizing the purchase of additional expenditures from Green Alliance, Inc., in the additional amount of $79,300, for total expenditures during Fiscal Year 2022 in the amount of $154,255; utilizing Request for Quotes (“RFQ”) Nos. 22-PW020 entitled “Miramar Town Center Courtyard Partial Brick Paver Replacement” and 22-PW038 entitled “Regional Park Water Closets and Urinals Replacement”. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: TR7650_Green Alliance, Inc. Expenditures Over $75K_03 with backup City of Miramar, FL Page 4 Printed on 5/31/2022 CITY COMMISSION REGULAR Meeting Agenda June 1, 2022 MEETING 7. Temp. Reso. #R7651 approving the renewal of Janitorial Services Agreement with United States Service Industries, Inc., in the amended annual amount of $626,084 inclusive of a contingency allowance in the amount of $22,514 for the first one-year renewal period, commencing September 2, 2022. (Public Works Assistant Director Kirk Hobson-Garcia) Attachments: TR7651_Janitorial Contract first one-year renewal with backup 8. Temp. Reso. #R7652 approving the lease agreement with Sunbeam Properties Inc., for office, warehouse, and storage space in the Miramar Park of Commerce for the Fire-Rescue Department’s Logistics Division, commencing July 1, 2022, for a seven-year term. (Fire-Rescue Chief Ray Perez) Attachments: TR7652 SunBeam Properties Lease Agreement with backup End of Consent RESOLUTION 9. Temp. Reso. #R7666 approving appointments to various City boards. (City Clerk Denise A. Gibbs) Attachments: R7666 Board appointments with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: 10. Temp. Reso. #R7657 approving the employment agreement with Dr. Roy L. Virgin to serve as the City Manager. (City Attorney Burnadette Norris-Weeks) Attachments: TR7657 - Appointment of Dr. Roy L. Virgin City Manager with backup City Manager Reports: ADJOURNMENT City of Miramar, FL Page 5 Printed on 5/31/2022 CITY COMMISSION REGULAR Meeting Agenda June 1, 2022 MEETING THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, June 22, 2022 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 5/31/2022