CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 18, 2022 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda May 18, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/12/2022 CITY COMMISSION REGULAR Meeting Agenda May 18, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Maridee Bell Day. (Mayor Wayne M. Messam) Presentation: Recognition to the Special Events Team of Parks and Recreation (Commissioner Winston F. Barnes) Presentation: Legislative Update. (State Senator Shevrin D. Jones) Presentation: Police Recognition. (Representative Marie Woodson) Presentation: Police Benevolent Association Officer of the Year Award – Miramar Police Officer Michael Bourst. (Police Chief Leonard Burgess) Presentation: Broward Sheriff’s Advisory Council Medal of Valor Award - Miramar Police Officer Damian Castellanos. (Police Chief Leonard Burgess) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of April 13, 2022. Attachments: Commission Minutes 041322 2. Temp. Reso. #R7627 authorizing the expenditure of Law Enforcement Trust Funds for advanced training and necessary software for the Miramar Police Department. (Police Chief Leonard Burgess) Attachments: R7627 LETF Purchase of Advanced Training and necessary software with backup City of Miramar, FL Page 3 Printed on 5/12/2022 CITY COMMISSION REGULAR Meeting Agenda May 18, 2022 MEETING 3. Temp. Reso. #R7603 authorizing the use of matching funds and necessary purchases related to grant funding; authorizing the purchase of Body Worn Cameras and associated software from Axon Enterprises, Inc. through the utilization of the National Purchasing Partners Cooperative in an amount of $100,855.18. (Police Chief Leonard Burgess) Attachments: R7603 use of matching funds and necessary purchases related to grant funding with backup 4. Temp. Reso. #R7628 approving the award of Invitation for Bid (“IFB”) Number 22-005, entitled “Upgrading of City of Miramar’s Fuel Depot at the City of Miramar’s Wastewater Reclamation Facility”, to the lowest responsive responsible bidder, Advanced Petroleum Services, Inc ., in the amount of $150,000, inclusive of a $10,000 construction contingency allowance. (Assistant Public Works Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7628 Upgrading of Fuel Depot with backup 5. Temp. Reso. #R7615 approving the Interlocal Agreement between Broward County and the City of Miramar for Surtax-Funded Municipal Transportation Project Number BC-MIRAM-FY2020-00001 for milling, paving and resurfacing of various public roads throughout the City. (Public Works Director Anthony Collins) Attachments: R7615_ILA for Surtax Funded R&M Projects with backup 6. Temp. Reso. #R7644 approving the renewal of the Audit Services Agreement between the City of Miramar and Caballero Fierman Llerena + Garcia LLP; authorizing the third one-year renewal term, in an amount not-to-exceed $99,000 for the renewal term. ( Financial Services Director Kevin E. Adderley) Attachments: R7644 - Audit Services Agreement with backup End of Consent RESOLUTIONS 7. Temp. Reso. #R7653 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7653 Board appointments with backup City of Miramar, FL Page 4 Printed on 5/12/2022 CITY COMMISSION REGULAR Meeting Agenda May 18, 2022 MEETING 8. Temp. Reso. #R7641 authorizing the City Manager to award an agreement to McGriff Insurance Services, Inc. for property and casualty insurance broker services resulting from Request for Proposals Number 22-01-13, authorizing the City Manager to execute an agreement with McGriff Insurance Services, for a term of three (3) years, commencing on August 23, 2022, with two (2) one-year renewal options. (Human Resources Director Randy Cross) Attachments: R7641 - Broker of Record Services with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARING 9. SECOND READING of Temp. Ord. #O1788 amending City Code of Ordinances Chapter 15 “Pensions”, Article III “Firefighters’ Pension Plan and Trust Fund, amending Section 15-83, Disability, and Section 15-85, Death Benefits, to implement the Conclusive Firefighter Cancer Presumption established by Section 112.1816, Fla. Stat., and rebuttable disease presumptions under Sections 112.18, 112.181 and 175.231, Fla. Stat., for Public Safety Officers; providing for codification; providing for severability of provisions; repealing all Ordinances in conflict herewith and providing for an effective date. (Passed 1st Reading on 04/13/22) (Human Resources Director Randy Cross) Attachments: O1788 - 2nd Reading Firefighter Cancer Presumption Amendment with backup O1788 - 1st Reading Firefighter Cancer Presumption Amendment with backup 10. SECOND READING of Temp Ord. #O1789 approving the edits to the Parks and Recreation Ordinance No. 13-08, § 2, 4-17-13, Chapter 14-Article 1-28 correcting spelling and grammatical errors; updating the City operated parks and recreation centers listings; revising the ordinance addressing dogs in City operated parks and recreation centers; correcting the department name from Community Services Department to the Parks and Recreation Department; and providing for an effective date. (Passed 1st Reading on 04/20/22) (Parks & Recreation Department Director Elizabeth Valera) Attachments: O1789- 2nd Reading Parks & Recreation Ordinanace Edits with backup O1789 -1st Reading Parks & Recreation Ordinanace Edits with backup OTHER BUSINESS City of Miramar, FL Page 5 Printed on 5/12/2022 CITY COMMISSION REGULAR Meeting Agenda May 18, 2022 MEETING Reports and Comments: Commission Reports: 11. Temp. Reso. #R7649 approving the separation agreement with Whittingham O. Gordon. (City Attorney Burnadette Norris-Weeks) Attachments: R7649 W Gordon City Manager Severance and Release Agreement_with backup 12. Temp. Reso. #R7657 appointing Dr. Roy L. Virgin City Manager. (Sponsored by Commissioner Maxwell B. Chambers) (City Attorney Burnadette Norris-Weeks) Attachments: R7657 - Appointment of Dr. Roy L. Virgin City Manager 13. Discussion of Impact: Broward County Ordinance No. 2022-21 pertaining to residential tenancies requiring written notification period related to termination of certain residential tenancies and rent increases. (Commissioner Alexandra P. Davis) City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, June 1, 2022 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 5/12/2022