CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 12, 2022 7:00 PM Revised Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda October 12, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/11/2022 CITY COMMISSION REGULAR Meeting Agenda October 12, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE Presentation of Colors & National Anthem. (Everglades High School Color Guard) MOMENT OF SILENCE PRESENTATIONS Proclamation: Florida City Government Week. (Mayor Wayne M. Messam) Proclamation: Fire Prevention Week. (Mayor Wayne M. Messam) Proclamation: Arts and Humanities Month. (Mayor Wayne M. Messam) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of September 22, 2022. Attachments: Regular Commission Meeting Minutes 09-22-22 2. Temp. Reso. #R7733 approving the Second Renewal of the Towing Services Franchise Agreement between the City of Miramar and Bazin Corporation, Inc., d/b/a A&B Towing for an annual franchise fee of $142,000, payable to the City. (Police Chief Leonard Burgess) Attachments: TR7733 Second Renewal A&B Towing with backup City of Miramar, FL Page 3 Printed on 10/11/2022 CITY COMMISSION REGULAR Meeting Agenda October 12, 2022 MEETING 3. Temp. Reso. #R7734 approving the annual purchase of chemicals from Allied Universal Corporation, American Water Chemicals, and Sulphuric Acid Trading Company utilizing the Southeast Florida Governmental Purchasing Cooperative Group and Carus Corp. utilizing the sole source justification form for the East and West Water Treatment Plants and the Wastewater Reclamation Facility, in a total amount not-to-exceed $1,597,000 for Fiscal Year 2023. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: TR7734 Annual Chemical Purchase with backup 4. Temp. Reso. #R7730 approving the purchase of the Caterpillar generator and installation services from Pantropic Power, Inc., through the utilization of the Sourcewell Cooperative Contract # 120617-CAT, to replace Generator No. 3 at the Wastewater Reclamation Facility in an amount not-to-exceed $1,080,300. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7730 WWRF Generator Replacement with backup 5. Temp. Reso. #R7674 approving the award of Request for Proposals (“RFP”) No. 22-04-24 entitled “Special Event Services” to establish a contract between Circle of One Marketing, Inc., and the City of Miramar to produce and manage the City’s Annual Afro-Carib Festival on February 25, 2023, in the amount of $200,000. (Chief CIP Officer Elizabeth Valera and Procurement Director Alicia Ayum) Attachments: R7674 RFP No. 22-04-24 Special Event Services with backup End of Consent RESOLUTION City of Miramar, FL Page 4 Printed on 10/11/2022 CITY COMMISSION REGULAR Meeting Agenda October 12, 2022 MEETING 6. Temp. Reso. #R7664 approving the award of GMP Amendment No. 1, for Pre-Construction and Construction Manager at Risk Services for the Historic Miramar Innovation and Technology Village - Perry Middle School Property, to D. Stephenson Construction, Inc.; authorizing the City Manager to execute the proposed GMP Amendment No. 1 - with D. Stephenson Construction, Inc., for the provision of Construction Manager at Risk Services in an amount not-to-exceed $5,198,779 and allocating a Contingency Allowance of $400,000, for a total Project cost of $5,598,779. (Continued from the Meeting of 08/17/22) (Support Services Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7664 Historic Miramar Innovation Tech Village - Perry Middle School Property - Phase I ORDINANCE 7. FIRST READING of Temp. Ord. #O1797 amending City Code of Ordinances Chapter 15 “Pensions”, Article III “Firefighters’ Pension Plan and Trust Fund, amending Section 15-83, Disability, and Section 15-85, Death Benefits, to implement the conclusive Firefighter Cancer Presumption established by Section 112.1816, Florida Statutes, and Rebuttable Disease Presumptions under Sections 112.18, 112.181 and 175.231, Florida Statute, for public safety officers; providing for codification; providing for severability of provisions; repealing all ordinances in conflict herewith; and providing for an effective date . (Human Resources Director Randy Cross) SECOND READING SCHEDULED FOR November 2, 2022 Attachments: O1797 -1st Reading Firefighter Cancer Presumption with backup OTHER BUSINESS Reports and Comments: Commission Reports: 8. Temp. Reso. #R7747 approving a waiver of service and entrance fees into Miramar Parks and Recreation Facilities for veterans and current Armed Services members who reside in the City of Miramar. (Vice Mayor Yvette Colbourne) Attachments: Resolution Waiving Entrance and Service Fee - Service Members (Revised) City of Miramar, FL Page 5 Printed on 10/11/2022 CITY COMMISSION REGULAR Meeting Agenda October 12, 2022 MEETING City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 10/12/22 - 4:00 P.M. - Solid Waste Municipal Delegates' Meeting Discussion Workshop - Commission Chambers ADJOURNMENT 9. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, October 19, 2022 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 10/11/2022