CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 19, 2022 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda October 19, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/19/2022 CITY COMMISSION REGULAR Meeting Agenda October 19, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE Presentation of Colors & National Anthem. (Everglades High School Color Guard) MOMENT OF SILENCE PRESENTATIONS Proclamation: Childhood Cancer Awareness Week. (Mayor Wayne M. Messam) Proclamation: National Community Planning Month. (Mayor Wayne M. Messam) Proclamation: National Domestic Violence Awareness Month. (Commissioner Alexandra P. Davis) Presentation: Plaque Presentation to Commissioner Alexandra Davis. (Judge Fred Seraphin on behalf of members of voices of South Florida) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) Presentation: The United Negro College Fund (UNCF). (Haki Halisi, Area Development Director and Roxanna Blissett, Development Director) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the FY23 Fire Protection Assessment & Budget Public Hearing of September 14, 2022. Attachments: Public Hearing Minutes 091422 City of Miramar, FL Page 3 Printed on 10/19/2022 CITY COMMISSION REGULAR Meeting Agenda October 19, 2022 MEETING 2. Temp. Reso. #R7743 approving the ratification of the purchase of an Emergency Digester Equalization Line installation at Wastewater Reclamation Facility from Cacique Utilities L.L.C., in an amount of $73,962 for a total expenditure of $128,687 for Fiscal Year 2022. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7743 WWRF Digester Equalization Line Installation Emergency with backup 3. Temp. Reso. #R7744 approving the award of Request for Letter of Interest, RLOI No. 22-07-34, entitled “Water Resources Planning & Management Services” to Brown and Caldwell (Corporation); authorizing the City Manager to execute the proposed agreement with Brown and Caldwell (Corporation) for the provision of water resources planning & management services, in an amount not-to-exceed $534,330 and allocating a contingency allowance of $100,000, for a total project cost of $634,330. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7744 Water Resources Planning and Management with backup 4. Temp. Reso. #R7748 approving the award of Request for Letter of Interest, RLOI #22-07-37, entitled “ Wastewater Reclamation Facility Anaerobic Digesters Cleaning & Rehabilitation”, to the most qualified, responsive and responsible proposer, Hazen and Sawyer, P .C.; and authorizing the City Manager to execute a Project Agreement with Hazen and Sawyer, P.C., in a lump sum amount of $199,670 to provide the professional services for the Anaerobic Digesters Cleaning and Rehabilitation Project at the Wastewater Reclamation Facility. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7748 WWRF Digester Cleaning Professional Svcs with backup 5. Temp. Reso. #R7753 approving the renewal of the CISCO Phone System Flex Enterprise Licensing Agreement from United Data Technologies, for a total amount of $839,580 over a five-year period utilizing the Florida State Contract: FL #43220000-NASPO-19-ACS, in an amount not-to-exceed $167,916 for Fiscal Year 2023. (Information Technology Director Clayton D. Jenkins) Attachments: R7753 Cisco Flex Licensing with backup City of Miramar, FL Page 4 Printed on 10/19/2022 CITY COMMISSION REGULAR Meeting Agenda October 19, 2022 MEETING 6. Temp. Reso. #R7754 approving the renewal of Docusign Digital Platform Software Licenses to route documents securely for review, approval and signature, in an amount not-to-exceed $165,820 for Fiscal Year 2023, utilizing the National Association of State Procurement Officials Contract Number AR2472 with Carahsoft Software Technology. (Information Technology Director Clayton D. Jenkins) Attachments: R7754 DocuSign with backup 7. Temp. Reso. #R7755 approving the purchase of Microsoft Azure Cloud Services from SHI International Corp., utilizing the State of Florida Contract #43230000-NASPO-16-ACS, in an amount not-to-exceed $240,999 for Fiscal Year 2023. (Information Technology Director Clayton D. Jenkins) Attachments: R7755 Microsoft Azure Cloud Services with backup 8. Temp. Reso. #R7745 approving the lease agreement with Dell Financial Services L.P. through the utilization of the State of Florida Contract No. 250-WSCA-10-ACS, for the lease of 20 desktops and 377 laptops, in a total amount not-to-exceed $734,245 over a three-year period, which includes an amount not-to-exceed $176,840 for Fiscal Year 2023. (Information Technology Director Clayton D. Jenkins) Attachments: R7745 Annual Computer Replacement Program with backup 9. Temp. Reso. #R7749 approving Amendment Number 1 to the Landscaping, Irrigation Maintenance and Litter Control Services Agreement with Distinctive Property Maintenance, Inc., removing Zones 1B and 3A in the amount of $226,620 and subsequently approving an agreement with DynaServ Florida, L.L.C. for landscaping, irrigation maintenance and litter control services of Zones 1B and 3A in the amount of $241,679, for an initial term commencing October 1, 2022 through August 31, 2023. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7749_Amendment to Distinctive Property Contract with backup City of Miramar, FL Page 5 Printed on 10/19/2022 CITY COMMISSION REGULAR Meeting Agenda October 19, 2022 MEETING 10. Temp. Reso. #R7750 accepting an Absolute Bill of Sale and Easement from RAM Miramar L.L.C., for the water, sewer, and reuse system improvements to Miramar Station Commercial; accepting a One-Year Maintenance Bond in the amount of $40,536.48 from RAM Miramar L.L.C. (City Engineer Salvador Zuniga) Attachments: R7750 Water, Sewer & Reuse Water System Improvements for Miramar Station Commercial with backup End of Consent PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 11. FIRST READING of Temp. Ord. #O1798 amending Chapter 14, of the City Code of Ordinances, entitled “Parks & Recreation” by specifically creating Section 14.11, entitled “Smoking Prohibited In Parks;” providing for severability; providing for conflict; providing for codification; and providing for an effective date. (Parks Manager Victor Mala) SECOND READING SCHEDULED for November 14, 2022 Attachments: 1st Reading O1798 - Parks & Rec - Amending Chapter 14 of Ordinance with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT 12. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, November 2, 2022 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 10/19/2022