CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, January 25, 2023 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda January 25, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 1/23/2023 CITY COMMISSION REGULAR Meeting Agenda January 25, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Proclamation: National Human Trafficking Prevention Month presented to Police Social Worker Saran Earle-Smith and Police Victims Advocate Program Coordinator Valerie Menard. (Commissioner Alexandra P. Davis) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of November 14, 2022. Attachments: Commission Minutes 11-14-22 2. Temp. Reso. #R7795 authorizing the purchase of fuel card services, utilizing the Wex Bank Fuel Purchase Program, through the State of Florida Contract No. 78181701-21-NASPO-ACS, in the amount of $92,600 for Fiscal Year 2023, and ratifying the expenditure of $36,612 above the City Manager’s authority in Fiscal Year 2022, for a total expenditure, during Fiscal Year 2022, in the amount of $111,611. (Fire-Rescue Division Chief Cliff Ricketts) Attachments: R7795 Wex Bank with backup City of Miramar, FL Page 3 Printed on 1/23/2023 CITY COMMISSION REGULAR Meeting Agenda January 25, 2023 MEETING 3. Temp. Reso. #R7796 approving the purchase of Automated External Defibrillators and accessories from Bound Tree Medical, L.L.C., in the amount of $114,050 for Fiscal Year 2023, utilizing Volusia County Contract No. ITB 18-B-43AK. (Fire-Rescue Division Chief Tim Roche) Attachments: R7796 BoundTree Medical LLC - AED with backup 4. Temp. Reso. #R7801 approving the first renewal of the Schools Crossing Guard Services Agreement between City of Miramar and the Butler Group of South Florida d/b/a Nextaff, for a term of one year, in an amount not-to-exceed $620,000 for renewal term. (Acting Police Chief Dr. Jose Vargas and Procurement Director Alicia Ayum) Attachments: R7801 First Renewal of The Crossing Guard Services Agreement with backup 5. Temp. Reso. #R7802 approving the Piggyback Agreement for Towing Services between the City of Miramar and Westway Towing, Inc. utilizing the City of Tamarac Competitive Agreement arising from Request for Proposals No. 22-17R. (Acting Police Chief Dr. Jose Vargas and Procurement Director Alicia Ayum) Attachments: R7802 Towing Svcs with Westway Towing Inc with backup 6. Temp. Reso. #R7789 approving the Interlocal Agreement between Broward County and the City of Miramar for Surtax-Funded Municipal Transportation Project with Project Number BC-MIRAM-FY2020-00002 for Milling, Paving and Resurfacing of Various Public Roads throughout the City. (Public Works Director Anthony Collins) Attachments: R7789_ILA Surtax Funded Resurfacing Project BC-MIRAM-FY2020-00002 with backup 7. Temp. Reso. #R7793 approving the Interlocal Agreement between Broward County and the City of Miramar for Surtax-Funded Municipal Transportation Project with Project Number BC-MIRAM-FY2020-00003 for Milling, Paving and Resurfacing of Various Public Roads throughout the City. (Public Works Director Anthony Collins) Attachments: R7793_ILA Surtax Funded Resurfacing Project BC-MIRAM-FY2020-00003 with backup City of Miramar, FL Page 4 Printed on 1/23/2023 CITY COMMISSION REGULAR Meeting Agenda January 25, 2023 MEETING 8. Temp. Reso. #R7794 authorizing the purchase of services for replacement of flooring at the Miramar Town Center, Third Floor Offices from Shaw Industries, Inc., in the amount of $257,996, utilizing Sourcewell Contract No. 080819-SII, during Fiscal Year 2023. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7794_Town Center 3rd Floor Flooring Replacement with backup 9. Temp. Reso. #R7790 approving the award of Invitation for Bid - IFB No. 22-022, entitled “Wastewater Reclamation Facility Bldg. N 2nd Floor Renovation” to Vercetti Enterprises, L.L.C.; authorizing the City Manager to execute the proposed agreement with Vercetti Enterprises, L.L.C. for the provision of Construction Services, in an amount not-to-exceed $883,820, and allocating a Contingency Allowance of $100,000 for a total project cost of $983,820. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7790 - Construction Svcs WWRF Bldg. N. 2nd Floor Reno with backup End of Consent RESOLUTIONS 10. Temp. Reso. #R7807 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7807 Board appointments with backup 11. Temp. Reso. #R7788 approving a contract amendment to the existing agreement with Community Asphalt, Corp., waiving further competitive procedures in the best interest of the City, for additional roadway resurfacing from Flamingo Road to Red Road, Dykes Road to SW 172 Avenue, and local residential streets, in the amount of $1,974,728; allocating a 12 percent construction allowance in the amount of $236,967 for a total project cost of $2,211,696. (Public Works Director Anthony Collins) Attachments: R7788_Community Asphalt_Addt'l Roadway Resurfacing with backup City of Miramar, FL Page 5 Printed on 1/23/2023 CITY COMMISSION REGULAR Meeting Agenda January 25, 2023 MEETING PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 12. FIRST READING of Temp. Ord. #O1801 approving the first amendment of the Fiscal Year 2023 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Rafael Sanmiguel) SECOND READING SCHEDULED FOR February 15, 2023 Attachments: O1801 1st Reading FY23 1st Budget Amendment with backup 13. FIRST READING of Temp. Ord. #1804 approving an amendment to Chapter 2 “Administration”, Article I “In General”, Section 2-5, “Per Diem Reimbursements”, to allow for the use of current per diem rates provided by the U. S. General Services Administration; and providing for an effective date. (Operational Services Administrator E. Elizabeth Pinnock) SECOND READING SCHEDULED FOR February 15, 2023 Attachments: O1804 - City Ordinance Travel Per Diem with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 6 Printed on 1/23/2023 CITY COMMISSION REGULAR Meeting Agenda January 25, 2023 MEETING 14. Temp. Reso. #R7804 considering Conditional Use Application No. 2200406, considering Variance Application No. 2200407 from Land Development Code (“LDC”) Section 405.10 (a)(1), to allow a second fuel service station located within a one-quarter mile of the intersection of Pembroke Road and University Drive, considering Variance Application No. 2200408 from LDC Section 405.10 (a)(2), to allow a fuel service station 154 feet from residentially-zoned property where 200 feet is required, considering Variance Application No. 2200409 from LDC Section 405.10 (e) to allow a fuel service station to start daily operations at 6:00 a.m., where operations are permitted from 7:00 a.m. to 11:00 p.m., considering Site Plan Application No. 2200402 and Community Appearance Board Application No. 2200405 for a fuel service station ancillary to the Members-Only Sam’s Club Wholesale Store, located by the southwest corner of Pembroke Road and University Drive . (Building, Planning & Zoning Department Director Eric Silva) Attachments: R7804 - Sams Club Gas Station with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 01/25/23 - 6:00 P.M. - Senior Advisory Board and Construction Advisory Board - Commission Chambers ADJOURNMENT 15. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, February 1, 2023 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 1/23/2023