CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Monday, November 14, 2022 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS Presentation of Colors & National Anthem. (Everglades High School Color Guard) PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: 2022 Small Business Saturday. (Mayor Wayne M. Messam) Presentation: Check presentation from Fire Rescue Union to 9/11 Memorial. (Mayor Wayne M. Messam) Presentations: Accreditation, Economic Department and Housing and Police Department. (Economic Development & Housing Director Anita Fain Taylor and Police Chief Leonard Burgess) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of November 2, 2022. Attachments: Commission Minutes 110222 2. Temp. Reso. #R7756 approving the first optional five-year renewal of an Interlocal Agreement between the City of Miramar and Broward County for use of Temporary Debris Management Sites on an as-needed basis; authorizing the City Manager to execute Exhibit “A” for a term commencing upon execution through November 30, 2027. (Solid Waste & Recycling Manager Ralph Trapani) Attachments: R7756_TDMS ILA Renewal with backup City of Miramar, FL Page 3 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING 3. Temp. Reso. #R7770 approving an amendment to the Historic Miramar Canal Improvement Project description to include residents’ properties located west of University Drive along City-owned canals and lakes which are maintained by external agencies thereby providing for canal embankment restoration of these properties on an as-needed basis. (Requested by Commissioner Maxwell B. Chambers) (Public Works Director Anthony Collins) Attachments: R7770_Historic Miramar Canal Project Description Revision 4. Temp. Reso. #R7772 approving the renewal of managed extended detection & response services and endpoint protection software licenses with vTechio, using NASPO Contract 43211500-WSCA-15-ACS, in an amount not-to-exceed $202,500 for Fiscal Year 2023. (Information Technology Director Clayton D. Jenkins) Attachments: R7772 Teagis Managed Services Renewal with backup 5. Temp. Reso. #R7767 approving the award of IFB No. 22-020 for multi-function copier equipment , which includes printer management services, to Acordis International Corporation, in an amount not-to-exceed $547,396, for a three-year period, with (2) one-year renewal options. (Information Technology Director Clayton Jenkins and Procurement Director Alicia Ayum) Attachments: R7767 Multi Function Copier with backup 6. Temp. Reso. #R7766 approving the 2022 State Housing Initiatives Partnership Affordable Housing Incentives Report , as recommended by the City's Affordable Housing Advisory Committee; authorizing submission of the incentives report to the Florida Housing Finance Corporation. (Economic Development & Housing Chief Housing Administrator Katherine Randall) Attachments: R7766 - 2022 SHIP Affordable Housing Incentives Report with backup City of Miramar, FL Page 4 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING 7. Temp. Reso. #R7778 approving the award of Request for Qualifications No. 22-01-15, entitled “Design Services for the Vicki Coceano Recreation and Multipurpose Facility” to Walter Zackria Associates, P.L.L.C.; authorizing the City Manager to execute the proposed agreement with Walter Zackria Associates, P.L.L.C., for the provision of design services, in an amount not-to-exceed $454,585, and allocating a Contingency Allowance of $10,000, for a total project cost of $464,585. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7778 - Design Svcs Vicki Coceano Rec and Multi-Purpose Facility with backup 8. Temp. Reso. #R7779 approving the award of Request for Qualifications No. 22-02-01, entitled “Design Services for Covered Fabric Awning Systems” at City Hall 3rd Floor Terrace and Vizcaya Park to Conemco Engineering Inc., d/b/a Conemco Consultants; authorizing the City Manager to execute the proposed agreement with Conemco Engineering Inc., d/b/a Conemco Consultants, for the provision of design services, in an amount not-to-exceed $725,000 and allocating a contingency allowance of $10,000, for a total project cost of $735,000. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7779 - Design & Construction Services Retractable Awning Systems with backup 9. Temp. Reso. #R7776 authorizing approval of a new Interlocal Agreement with Broward County for the enforcement of the Airport Zoning Regulations, relating to the review for proposed developments within the North Perry Airport Hazard Area. (Building, Planning & Zoning Director Eric Silva) Attachments: R7776__ILA Airport Zoning Regs with backup City of Miramar, FL Page 5 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING 10. Temp. Reso. #R7773 approving the allocation of 42 bonus affordable units to a proposed 84-unit, mid-rise, multi-family affordable rental housing development, to be known as Foxcroft Estates, on an unimproved 2.13-acre parcel of real property located on the south side of Foxcroft Road and legally identified with Broward County Folio Number 5141-2901-0091, pursuant to the affordable housing bonus density provisions of policy 2.16.3 of the Broward-Next Broward County Land Use Plan. (Building, Planning and Zoning Assistant Director Nixon Lebrun) Attachments: R7773 - Allocation of Affordable Bonus Units to Foxcroft Estates by Pinnacle with backup 11. Temp. Reso. #R7771 approving a loan commitment to Pinnacle in the amount of $640,000, subject to adjustment, to serve as a Local Government Area of Opportunity Funding Match for an application for funding through the Florida Housing Finance Corporation’s 2022 Request For Applications (RFA 2022-202) process for a competitive 9% tax credit, pursuant to Section 42 of the Internal Revenue Code and Section 420.5099, Florida Statutes, for the construction of a new 84-unit, low- and very-low income affordable rental housing development to be known as “Foxcroft Estates” on a 2.13-acre vacant parcel of real property located on Foxcroft Road. (Building, Planning and Zoning Assistant Director Nixon Lebrun) Attachments: R7771 Loan Commitment for Foxcroft Estates by Pinnacle with backup 12. Temp. Reso. #R7785 approving the first two-year renewal option with CareATC, Inc. for management of the City’s employee onsite health and wellness center, commencing on February 6, 2023 through February 5, 2025, in an annual amount not-to-exceed $1,175,000 for the first year of the agreement and an annual amount not-to-exceed $1,250,000 for the second year of the agreement. (Human Resources Director Randy Cross) Attachments: R7785 - CareATC First Renewal Agreement 2 with backup City of Miramar, FL Page 6 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING 13. Temp. Reso. #R7769 approving the final ranking and award of Request for Qualifications No. 22-08-02, entitled “Pembroke Road Bike Lanes from Palm Avenue to Douglas Road - Design Phase (MIRA 025)” to the highest evaluation score, most qualified responsive and responsible proposer, McMahon Associates, Inc.; authorizing the City Manager to execute the proposed professional services agreement with McMahon Associates, Inc. for the provision of design services in an amount not-to-exceed $248,113. (Assistant City Engineer Leah deRiel) Attachments: R7769- Award of RFQ 22-08-02, Design of Bike Lanes PR to DR with backup 14. Temp. Reso. #R7774 approving the final ranking and award of Request for Qualifications No. 22-04-26, entitled “Professional Services for the Miramar Bike and Pedestrian Improvements - FM 437795.1” to the highest evaluation score, most qualified responsive and responsible proposer, Kimley-Horn and Associates, Inc.; authorizing the City Manager to execute the proposed professional services agreement with Kimley-Horn and Associates, Inc. for the provision of design services in an amount not-to-exceed $551,629. (City Engineer Salvador Zuniga) Attachments: R7774- Professional Svcs - Miramar Bike and Pedestrian Mobility Improv with backup End of Consent PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARING 15. Temp. Reso. #R7751 approving the Program Year 2021 Consolidated Annual Performance Evaluation Report for the Community Development Block Grant Programs. (Chief Housing Administrator Katherine Randall) Attachments: R7751 CAPER PY2021 with backup City of Miramar, FL Page 7 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING 16. SECOND READING of Temp. Ord. #O1794 amending the Land Development Code, Section 405.11.2 Bed & Breakfast, Short-Term Rentals, and Vacation Rentals; providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; and providing for an effective date. (Passed 1st Reading on 11/02/22) (Building, Planning, & Zoning Director Eric B. Silva) Attachments: O1794 2nd Reading_Vacation Rental Amendment with backup O1794 1st Reading_Vacation Rental Amendment with backup 17. SECOND READING of Temp. Ord. #O1799 approving the end-of-year amendment of the Fiscal Year 2022 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 11/02/22) (Management & Budget Director Rafael Sanmiguel) Attachments: O1799 - 2nd Reading FY22 Final Budget Amendment with backup O1799 1st Reading FY22 Final Budget Amendment -CD with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 8 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING 18. Temp. Reso. #R7782 considering, Variance Application No. 2212661 from Land Development Code (“LDC”) Section 506, Table 506-1: Perimeter Bufferyard Width Requirements, Variance Application No. 2212662 from LDC Section 506.6.4. Pedestrian Landscape Zones, Variance Application No. 2212664 from LDC Section 506.6.3. Parking Lots and Vehicular Use Areas, for reductions in landscaping requirements, considering Site Plan Application No. 2210535 and Community Appearance Board Application No. 2210536 for a 66-unit, Townhomes Affordable Housing Development on 6.46-acre Wellman Field, located on the north of Southwest 34th Street, south of Miramar Parkway, east of Southwest 69th Avenue, and west of Southwest 68th Avenue. (Building, Planning & Zoning Department Director Eric Silva) Attachments: R7782 - Parc Villas at Miramar with backup ExParte 19. Temp. Reso. #R7784 approving a funding allocation of up to $3,000,000 from the Affordable Housing Trust Fund to Florida Community Development Corporation for site work, infrastructure, roadways, park development and other construction improvements associated with the development of 66 workforce townhomes. (Resolution placed here for ease of presentation) (Building, Planning and Zoning Director Eric Silva) Attachments: R7784 Housing Trust Fund for Parc Villas with backup 20. Temp. Reso. #R7783 considering, Variance Application No. 2212466 from Land Development Code (“LDC”) Section 808.3.1(e) amount of off-street parking for housing for elderly, considering Site Plan Application No. 2209530 and Community Appearance Board Application No. 2209531 for a 110-unit, Mid-Rise Senior Affordable Housing Development with some ancillary commercial uses on the ground floor on the 2.336-acres vacant parcel, located on the north side of Miramar Parkway, just west of Douglas Road. (Building, Planning & Zoning Department Director Eric Silva) Attachments: R7783 Pinnacle at la Cabana with backup ExParte OTHER BUSINESS City of Miramar, FL Page 9 Printed on 11/9/2022 CITY COMMISSION REGULAR Meeting Agenda November 14, 2022 MEETING Reports and Comments: Commission Reports: 21. Temp. Reso. #R7777 urging the Federal Aviation Administration (“FAA”), National Transportation Safety Board (“NTSB”), and Broward County, Florida to review and enforce the Statutory Rules, Federal Code Regulations, Ordinances that govern commercial and private pilot training, qualifications and licensing, private and commercial aircraft inspections, and the operation of North Perry General Aviation Airport within each of their respective jurisdiction for the critical public safety objective of avoiding aviation mishaps . (Requested by Commissioner Winston F. Barnes) (City Attorney Burnadette Norris-Weeks) Attachments: North Perry Resolution - Commissioner Winston F. Barnes City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 12/19/22 - 4:00 P. M. - Ethics Training - Commission Conference Room 01/25/23 - 6:00 P.M. - Construction Advisory Board and Senior Advisory Board - Commission Chambers ADJOURNMENT 22. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, January 25, 2023 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 11/9/2022