CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, March 15, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda March 15, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CALL TO ORDER City of Miramar, FL Page 2 Printed on 3/15/2023 CITY COMMISSION REGULAR Meeting Agenda March 15, 2023 MEETING ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Social Work Month. (Commissioner Alexandra P. Davis) Proclamation: Wildlife Conservation Month. (Mayor Wayne M. Messam) Proclamation: Government Finance Professionals Week. (Mayor Wayne M. Messam) Proclamation: Flood Awareness Week. (Mayor Wayne M. Messam) Presentation: Teen Council Advisory Board Presentation. (Teen Council Advisory Board Members) Presentation: Honeyshine Presentation to Commissioner Davis for her continued support of the program. (Overtown Youth Center Executive Team Representative) Presentation: Ansin Family Donation of $15,000 check to the City of Miramar for the Honeyshine program held at Ansin Park. (Sunbeam Properties and Development Vice President Ryan Goggins) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of February 15, 2023 and March 1, 2023. Attachments: Commission Minutes 021523 Commission Minutes 030123 2. Temp. Reso. #R7811 authorizing the expenditure of $70,000 of Law Enforcement Trust Funds necessary for operational needs of the Miramar Police Department. (Police Major Rachel Patters) Attachments: TR7811 Law Enforcement Trust Funds Expenditure with backup City of Miramar, FL Page 3 Printed on 3/15/2023 CITY COMMISSION REGULAR Meeting Agenda March 15, 2023 MEETING 3. Temp. Reso. #R7780 authorizing the acceptance of American Rescue Plan Act Child Care Stabilization Subgrant funding from the Early Learning Coalition of Broward County in the amount of $219,603. (Social Services Assistant Director Krishauna DeLisser) Attachments: R7780 - ARPA Subgrant Funding with backup 4. Temp. Reso. #R7828 approving an Interlocal Agreement between Miami-Dade County and the City of Miramar for an emergency water interconnection to receive and provide potable water during emergencies; authorizing the pro-rated share cost for the completed construction of a twelve-inch (12-inch) water main at the southeast corner of N.W. 202 Street and N.W. 67 Avenue in a not-to-exceed amount of $41,000. (Utilities Director Francois Domond) Attachments: R7828 ILA Emergency Interconnect City of Miramar Dade Co with backup 5. Temp. Reso. #R7829 approving the first renewal of the Landscaping Irrigation Maintenance & Litter Control Services Agreement for various City parks, in an amount not-to-exceed $395,712.80. (Parks and Recreation Park Manager Victor Mala and Procurement Director Alicia Ayum) Attachments: R7829 First Renewal Agreement DynaServ with backup 6. Temp. Reso. #R7830 approving the purchase of maintenance services from Insight Public Sector for the Mark43 Records Management Software System in the amount of $161,300 in FY23, for the period February 13, 2023, to September 30, 2023. (Police Support Services Commander Italia Thurston) Attachments: R7830 maintenance services for the Mark43 Records Management Software System with backup 7. Temp. Reso. #R7831 approving the purchase of maintenance and support for PremierOne CAD System Software Licenses in the amount of $32,750 and portable and mobile radio equipment in the amount of $60,192, totaling $92,942 for FY23 from Motorola Solutions. (Police Support Services Commander Italia Thurston) Attachments: R7831 maintenance and support for the PremierOne CAD System Software Licences with backup City of Miramar, FL Page 4 Printed on 3/15/2023 CITY COMMISSION REGULAR Meeting Agenda March 15, 2023 MEETING 8. Temp. Reso. #R7834 approving a Highway Maintenance Memorandum of Agreement with the Florida Department of Transportation for the SR-7 Transit Corridor Improvement Project - FM 429576-8, along SW 25th Street and SW 33rd Street. (Assistant City Engineer Leah DeRiel) Attachments: R7834 HMMOA with FDOT for SR-7 TRANSIT CORRIDOR IMPROVEMENTS with backup 9. Temp. Reso. #R7835 approving the award of Invitation for Bid No. 23-003 entitled “ Town Center Asphalt Walkway Rehabilitation Project” to M & M Asphalt Maintenance, Inc., d/b/a All County Paving the second lowest responsive responsible bidder, in the amount of $84,945, and allocating a 10 percent construction allowance in the amount of $8,495 for a total combined project cost of $93,440. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7835 IFB 23-003 Award with backup 10. Temp. Reso. #R7838 authorizing the purchase and installation of security cameras, situational awareness software, panic buttons, and badge access control to enhance the security surveillance system infrastructure and access control management as phase 2 of the Real Time Crime Center from Motorola Solutions Inc., through the utilization of the Broward County Sheriff for the Base Layer Integration Software Platform for the Real Time Crime Center contract, in an amount not-to-exceed $735,000. (Public Safety Information Technology Manager Jason Campbell) Attachments: R7838 Real Time Crime Center Project with backup 11. Temp. Reso. #R7839 approving the acquisition of Phase 1 - Roofing Services for the West District Police Substation through the utilization of the Garland/DBS, Inc. / US Communities Contract No. MICPA # PW1925; and authorizing the City Manager to execute the Piggyback Agreement with Garland/DBS, Inc. for provision of roofing services in an amount not-to-exceed $568,419; and allocating a contingency allowance of $10,000, for a total project cost of $578,419. (Support Services Construction Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7839- Roofing Services for West District Police Substation with backup End of Consent City of Miramar, FL Page 5 Printed on 3/15/2023 CITY COMMISSION REGULAR Meeting Agenda March 15, 2023 MEETING RESOLUTION 12. Temp. Reso. #R7840 in support of the “Wyland National Mayor’s Challenge for Water Conservation”. (Utilities Director Francois Domond) Attachments: R7840 Wyland National Mayor's Challenge for Water Conservation with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 13. FIRST READING of Temp. Ord. #O1806 amending the City Code Chapter 2 entitled “Administration” Article III entitled “Boards, Committees and Commissions” creating a new Division entitled “Elderly Affairs Advisory Board”; and providing for an effective date. (Social Services Director Katrina L. Davenport) SECOND READING SCHEDULED FOR April 12, 2023 Attachments: O1806 - 1st Reading Elderly Affairs Advisory Board 3.15.23 14. FIRST READING of Temp. Ord. #O1807 amending the City Code Chapter 2 entitled “Administration” Article III entitled “Boards, Committees and Commissions” creating a new Division entitled “BID Construction and Professional Services Advisory Board;” and providing for an effective date. (Chief BID Administrator Dr. Karen E. Hollis) SECOND READING SCHEDULED For April 12, 2023 Attachments: O1807 1st Reading BID ADVISORY BOARD ORDINANCE OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT City of Miramar, FL Page 6 Printed on 3/15/2023 CITY COMMISSION REGULAR Meeting Agenda March 15, 2023 MEETING 15. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, April 12, 2023 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 3/15/2023