CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, April 12, 2023 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CALL TO ORDER City of Miramar, FL Page 2 Printed on 4/6/2023 CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: American Muslim Heritage Month. (Mayor Wayne M. Messam) Proclamation: Autism Awareness and Acceptance Month. (Mayor Wayne M. Messam) Proclamation: Water Conservation Month. (Mayor Wayne M. Messam) Proclamation: Earth Month. (Mayor Wayne M. Messam) Proclamation: Financial Literacy Month. (Mayor Wayne M. Messam) Proclamation: National Donate Life Month. (Vice Mayor Yvette Colbourne) Proclamation: National Volunteer Month. (Commissioner Alexandra P. Davis) Proclamation: National Community Development Week. (Mayor Wayne M. Messam) Proclamation: NAREB Realtist Week. (Mayor Wayne M. Messam) Presentation: Sister Cities International Africa Summit. (Assistant City Manager Shaun Gayle) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of March 15, 2023. Attachments: Commission Minutes 03-15-23 2. Temp. Reso. #R7827 approving the second two-year renewal of the Municipal Advisory Services Agreement between the City of Miramar and PFM Advisors, L.L.C. in an amount not-to-exceed $100,000. (Treasurer Ian Evans-Smith) Attachments: R7827 - Municipal Advisory Services Renewal - Second Renewal with backup City of Miramar, FL Page 3 Printed on 4/6/2023 CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING 3. Temp. Reso. #R7841 approving the award of Invitation for Bids No. 23-008, entitled “ Sodium Hypochlorite Tanks Removal and Installation,” to Cacique Utilities L.L.C., in a not-to-exceed amount of $420,000, to replace the three aging sodium hypochlorite tanks at the Wastewater Reclamation Facility. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: TR7841 WWRF Hypochlorite Tank Replacement with backup 4. Temp. Reso. #R7842 approving the final ranking and award of Request for Qualification, No. 22-10-46, entitled “Water Pipeline Condition Assessment and Non-Revenue Water Management Program,“ to the highest evaluation scoring, most qualified, responsive and responsible proposer, McKim & Creed, Inc.; authorizing the City Manager to execute the proposed service agreement with McKim & Creed, Inc. for the design services in an amount not-to-exceed $249,958.48 and allocating a contingency allowance of $25,000, for a total project cost of $274,958.48. (Utilities Director Francois A. Domond and Procurement Director Alicia Ayum) Attachments: R7842-WATER PIPELINE CONDITION ASSESSMENT with backup 5. Temp. Reso. #R7843 approving the award of Invitation for Bids No. 22-017, entitled “Inductively Coupled Plasma Mass Spectrometer for West Water Plant Laboratory,” to Agilent Technologies, Inc., in a not-to-exceed amount of $134,210, for purchasing the inductively coupled plasma mass spectrometer instrumentation at the West Plant Laboratory. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: TR 7843 Lab Equipment Purchase with backup 6. Temp. Reso. #R7847 approving the award of Request for Quotations No. 23-UT031, entitled “WWTP Triology Wells 1, 2, & 3 Pressure Relief Valve Replacement,” to PSI Technologies, Inc., in an amount of $22,697, for a total expenditure of $96,455 with PSI Technologies, Inc. for Fiscal Year 2023. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: TR7847 PSI Purchase with backup City of Miramar, FL Page 4 Printed on 4/6/2023 CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING 7. Temp. Reso. #R7846 approving the purchase of Phase 3 Playground Equipment and Services for Silver Shores Early Childcare Center from Playcore Wisconsin, Inc. d/b/a GAMETIME, through the utilization of Omnia Partners Cooperative Contract #2017001134 in an amount of $66,128, and allocating a contingency allowance of $4,000, for a subtotal of $70,128; bringing the total project cost for Phase 3 in Fiscal Year 2023 to $142,473. (Construction and Facilities Management Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7846 Acquisition of Playground Equipment Silver Shores Childcare Center with backup 8. Temp. Reso. #R7850 approving the purchase of a Rubrik Centralized Data Storage Device, VMWARE Site Recovery Manager Software Licenses, Azure Cloud VMWARE Services, and implementation services for a cloud-based disaster recovery solution from R2 Unified Technologies, for a total amount not-to-exceed $518,738, over a three-year period, with an amount not-to-exceed $401,974 for Fiscal Year 2023, utilizing the NCPA Contract #01-96, and OMNIA Contract #R220802. (Information Technology Director Clayton D. Jenkins) Attachments: R7850 Rubrik Centralized Storage and Cloud Disaster Recovery with backup 9. Temp. Reso. #R7852 approving the Citywide wireless communication services agreement with Verizon Wireless and T-Mobile in an amount not-to-exceed $246,000 for Fiscal Year 2023, utilizing the State of Florida Department of Management Services Agreement No. DMS 19/20-006C. (Information Technology Director Clayton D. Jenkins) Attachments: R7852 Wireless Communication Services with backup 10. Temp. Reso. #R7853 approving the purchase of firefighting protective ensembles and ensemble elements from Bennett Fire Products Company, Inc. through the utilization of the Lake County Contract No . 22-730B in the amount of $80,480 in Fiscal Year 2023. (Fire-Rescue Division Chief Cliff Ricketts) Attachments: TR7853 Bennett Fire Bunker Gear with backup End of Consent RESOLUTION City of Miramar, FL Page 5 Printed on 4/6/2023 CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING 11. Temp. Reso. #R7855 selecting a Vice Mayor for a one-year term. (City Clerk Denise A. Gibbs) Attachments: 7855- Vice Mayor 2023 PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 12. FIRST READING of Temp. Ord. #O1808 relating to Comprehensive Planning; considering the annual review of the Capital Improvements Element of the adopted Comprehensive Plan of the City of Miramar in accordance with Section 163.3177(3)(b), Florida Statutes, and the related goals, objectives and policies of the City Comprehensive Plan; more specifically by updating the five-year schedule of Capital Improvements found in Table 6.1 to reflect the five-year plan expenditure projection of the newly adopted Capital Improvement Program for Fiscal Years 2023 to 2027; making findings; providing for adoption; providing for the deletion of the Capital Improvements Schedule for Fiscal Years 2022 to 2026; providing for the insertion of the Capital Improvements Schedule for Fiscal Years 2023 to 2027; providing for severability; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Building, Planning & Zoning Assistant Director Nixon Lebrun) SECOND READING SCHEDULED for May 3, 2023 Attachments: O1808 1st Reading FY23 Annual Review of the Capital Improvements Element with backup 13. FIRST READING of Temp. Ord. #O1809 approving the second amendment to the Fiscal Year 2023 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Rafael Sanmiguel) SECOND READING SCHEDULED for May 3, 2023 Attachments: O1809 First Reading FY23 2nd Budget Amendment with backup City of Miramar, FL Page 6 Printed on 4/6/2023 CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING 14. FIRST READING of Temp. Ord. #O1811 approving an amendment to Chapter 21 “Utilities”, Article VI “Rates, Charges, Billing and Collection Procedures”, Section 21-224, “Monthly Services Charges Applicable Irrespective of Service Usage,” to allow for Monthly Service Availability Fees for all properties located in the City irrespective of connection to the City's Water and/or Sewer Utility System; and providing for an effective date. (Senior Utility Billing Manager Zendra Williams) SECOND READING SCHEDULED for May 3, 2023 Attachments: O1811 - Rate Charges Billing and Collection Procedures PUBLIC HEARING 15. SECOND READING of Temp. Ord. #O1806 amending the City Code Chapter 2 entitled “Administration” Article III entitled “Boards, Committees and Commissions” creating a new Division entitled “Elderly Affairs Advisory Board”; and providing for an effective date. (Passed 1st Reading on 03/15/23) (Social Services Director Katrina L. Davenport) Attachments: O1806 - 2nd Reading Elderly Affairs Advisory Board O1806 - 1st Reading Elderly Affairs Advisory Board 3.15.23 16. SECOND READING of Temp. Ord. #O1807 amending the City Code Chapter 2 entitled “Administration” Article III entitled “Boards, Committees and Commissions” creating a new Division entitled “BID Construction and Professional Services Advisory Board;” and providing for an effective date. (Passed 1st Reading on 03/15/23) (Chief BID Administrator Dr. Karen E. Hollis) Attachments: O1807 2nd Reading BID ADVISORY BOARD ORDINANCE O1807 1st Reading BID ADVISORY BOARD ORDINANCE OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 7 Printed on 4/6/2023 CITY COMMISSION REGULAR Meeting Agenda April 12, 2023 MEETING 17. Temp. Reso. #R7858 naming the West Water Treatment Lab in honor of Dr. Roy L. Virgin. (Commissioner Alexandra P. Davis) Attachments: R7858 West Water Treatment Lab Naming Dr. Roy L. Virgin WWTL City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 05/03/23 - 6:00 PM - Historic Miramar Innovation and Technology Village – Innovation and Technology Center Feasibility Study - Commission Chambers 05/17/23 - 6:00 PM - Employee Health Center Annual Review - Commission Chambers ADJOURNMENT 18. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, May 3, 2023 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 4/6/2023