CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 3, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/2/2023 CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS Presentation of Colors & National Anthem. (Everglades High School Color Guard) PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Interim Chief Dr. Jose Vargas Day. (Mayor Wayne M. Messam) Proclamation: Municipal Clerks Week. (Mayor Wayne M. Messam) Proclamation: Everglades High School Army JROTC Male and Female Cadets Day. (Mayor Wayne M. Messam) Proclamation: Haitian Heritage Month. (Mayor Wayne M. Messam) Proclamation: Economic Development Week. (Mayor Wayne M. Messam) Proclamation: National Small Business Week. (Mayor Wayne M. Messam) Proclamation: SCORE Broward Day. (Mayor Wayne M. Messam) Proclamation: Arbor Day. (Mayor Wayne M. Messam) Proclamation: Hurricane Preparedness Week. (Mayor Wayne M. Messam) Proclamation: Stroke Awareness Month. (Commissioner Winston F. Barnes) Proclamation: National Provider Day. (Commissioner Yvette Colbourne) Proclamation: Mental Health Awareness Month. (Mayor Wayne M. Messam) Proclamation: National Public Works Week. (Mayor Wayne M. Messam) Proclamation: Broward County’s Links, Incorporated Black Family Wellness Expo Day. (Mayor Wayne M. Messam) Proclamation: Lupus Awareness Month. (Vice Mayor Alexandra P. Davis) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. City of Miramar, FL Page 3 Printed on 5/2/2023 CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING 1. Minutes from the Regular Commission Meeting of April 12, 2023 will be placed on the agenda for the Regular Commission Meeting of May 17, 2023. Attachments: Minutes to be placed on 5-17-23 Agenda 2. Temp. Reso. #R7859 approving the purchase of Police Personnel Ballistic Shields from GL Distributors, Inc., utilizing Florida State Contract No. 46151500-NASPO-21-ACS, in the amount of $62,400 in Fiscal Year 2023. (Deputy Police Chief James Dunkelberger) Attachments: R7859 Police Personnel Ballistic Shields from GL Distributors, Inc. with backup 3. Temp. Reso. #R7865 approving the purchase of a 2023 Xspotter Terminal Tractor (Yard Dog) from Autocar Truck, L.L.C. to replace the aging Yard Dog at Wastewater Reclamation Facility in an amount not-to-exceed $144,217. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7865 WWRF Yard Dog Replacement with backup 4. Temp. Reso. #R7864 approving the award of Invitation For Bid No. 23 -005, entitled “Pipeline Leak Replacement Services” to Cacique Utilities L.L.C.; authorizing the City Manager to execute an agreement with Cacique Utilities L.L.C., in an amount not-to-exceed $368,500. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7864 Pipeline Replacement with backup 5. Temp. Reso. #R7860 approving the award to purchase spare parts for Flygt pumps from Xylem Water Solutions USA, Inc., in the amount of $80,176 for a total expenditure of $144,869, with Xylem Water Solutions USA, Inc. for Fiscal Year 2023. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7860 Xylem Pumps Lift Stations with backup City of Miramar, FL Page 4 Printed on 5/2/2023 CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING 6. Temp. Reso. #R7862 approving and accepting the Historic Miramar Drainage Improvements Phase V Standard Grant Agreement between the City of Miramar and the State of Florida Department of Environmental Protection in the amount of $500,000, for design services of the Historic Miramar Drainage Improvements Project - Phase V. (Public Works Director Anthony Collins) Attachments: R7862_FDEP Phase V Grant Agreement with backup 7. Temp. Reso. #R7863 approving an additional expansion to the Historic Miramar Canal Improvement project description to include residents’ properties that are located between University Drive and Palm Avenue along canals and lakes that are owned and maintained by external government agencies, thereby providing for canal embankment restoration of these properties on an “as-needed” basis. (Requested by Commissioner Maxwell B. Chambers & Co-Sponsored by Commissioner Yvette Colbourne) (Public Works Director Anthony Collins) Attachments: R7863_Historic Miramar Canal Project-2nd Amendment 8. Temp. Reso. #R7848 approving the purchase of playground equipment and soft surface covering for Sunset Lakes Academy from Playcore Wisconsin, Inc. d/b/a GameTime, through the utilization of Omnia Partners Contract #2017001134, in an amount of $214,140, and allocating a Contingency Allowance of $10,000, for a total cost of $224,140. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7848 -Playground Equipment Sunset Lakes Community Ctr with backup End of Consent ORDINANCE City of Miramar, FL Page 5 Printed on 5/2/2023 CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING 9. FIRST READING of Temp. Ord. #O1805 amending City Code Section 16-4, positions covered and excluded, to update the positions covered under the City’s Classified Civil Service and Section 16-324, Employment of Relatives, to include the flexibility for the Human Resources Director to confirm that any perceived or actual conflict of interest that may exist between related employees has been removed through internal controls, policies and procedures and then requiring the higher ranked employee to recuse him or herself from any human resources related recommendations or actions involving the related employee thus eliminating the conflict of interest; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for June 7, 2023 Attachments: O1805 1st Reading Civil Service Code Changes Phase 1 PUBLIC HEARING 10. SECOND READING of Temp. Ord. #O1808 relating to Comprehensive Planning; considering the annual review of the Capital Improvements Element of the adopted Comprehensive Plan of the City of Miramar in accordance with Section 163.3177(3)(b), Florida Statutes, and the related goals, objectives and policies of the City Comprehensive Plan; more specifically by updating the five-year schedule of Capital Improvements found in Table 6.1 to reflect the five-year plan expenditure projection of the newly adopted Capital Improvement Program for Fiscal Years 2023 to 2027; making findings; providing for adoption; providing for the deletion of the Capital Improvements Schedule for Fiscal Years 2022 to 2026; providing for the insertion of the Capital Improvements Schedule for Fiscal Years 2023 to 2027; providing for severability; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Passed 1st Reading on 04/12/23) (Building, Planning & Zoning Assistant Director Nixon Lebrun) Attachments: O1808 2nd Reading FY23 Annual Rev of Capital Improvements Element with backup O1808 1st Reading FY23 Annual Review of the Capital Improvements Element with backup City of Miramar, FL Page 6 Printed on 5/2/2023 CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING 11. SECOND READING of Temp. Ord. #O1809 approving the second amendment of the Fiscal Year 2023 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 04/12/23) (Management & Budget Director Rafael Sanmiguel) Attachments: O1809 - 2nd Reading FY23 2nd Budget Amendment with backup O1809 First Reading FY23 2nd Budget Amendment with backup 12. Temp. Reso. #R7849 approving the award of Invitation for Bids No. 23-017, entitled “Usain Bolt Sculpture Plaza” to Florida Palm Construction, Inc; authorizing the City Manager to execute the proposed agreement with Florida Palm Construction, Inc. for the provision of construction services in an amount not-to-exceed $250,033.78 and approving an additional $10,000 contingency allowance for a total project cost of $260,033.78. (Resolution placed here for ease of presentation) (Chief Capital Improvement Program Officer Elizabeth Valera and Procurement Director Alicia Ayum) Attachments: R7849- Award of Agreement for Construction Services Usain Bolt Sculpture Plaza with backup 13. SECOND READING of Temp. Ord. #O1811 approving Code amendments to Chapter 21 entitled “Utilities”, Article VI entitled “Rates, Charges, Billing and Collection Procedures”, and Section 21-224, entitled “Monthly Services Charges Applicable Irrespective of Service Usage,” to allow for monthly service availability fees for all properties located in the City irrespective of connection to the City's Water and/or Sewer Utility System; and providing for an effective date. (Passed 1st Reading on 04/12/23) (Senior Utility Billing Manager Zendra Williams) Attachments: O1811 - 2nd Reading Rate Charges Billing and Collection Procedures O1811 - 1st Reading Rate Charges Billing and Collection Procedures OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 7 Printed on 5/2/2023 CITY COMMISSION REGULAR Meeting Agenda May 3, 2023 MEETING 14. Temp. Reso. #R7868 appointing a Director, Alternate, and Second Alternate to the Broward League of Cities Board of Directors. (Mayor Wayne M. Messam) Attachments: R7868 Board of Directors League of Cities City Attorney Reports: 15. Temp. Reso. #R7881 establishing an Auditor Selection Committee pursuant to Section 218.391, Florida Statutes, for the purpose of assisting the City Commission in selecting an auditor to conduct the annual financial audit required in Section 218.39, Florida Statutes; further appointing membership and setting forth obligations of audit committee. (City Attorney Burnadette Norris-Weeks) Attachments: R7881 Audit Committee Resolution (Revised) City Manager Reports: FUTURE WORKSHOPS 05/03/23 - 6:00 P.M. - Historic Miramar Innovation and Technology Village – Innovation and Technology Center Feasibility Study - Commission Chambers 05/17/23 - 6:00 P.M. - Employee Health Center Annual Review - Commission Chambers ADJOURNMENT 16. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, May 17, 2023 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 5/2/2023