CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, July 5, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Presentation: Education Advisory Board 2023 Annual Scholarship Awards. (Education Advisory Board Chair Teneshia Taylor) Presentation: Florida Sister Cities International Economic Development Summit (Economic Development & Housing Department) Presentation: Water Bottling Program. (Commissioner Yvette Colbourne) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of June 12, 2023 and June 21, 2023. Attachments: Commission Minutes 06-12-23 Commission Minutes 06-21-23 2. Temp. Reso. #R7895 approving the award of Request for Letter of Interest, RLOI No. 23-12-10, entitled “Retrofit Generator Set at Fire Station 19,” to Goal Associates, Inc., for utilities engineering and construction management services, in an amount not-to-exceed $149,920.08. (Utilities Director Francois A. Domond and Procurement Director Alicia Ayum) Attachments: R7895 - Retrofit Generator Set at Fire Station 19 with backup 3. Temp. Reso. #R7925 approving the purchase of a well pump for the East Water Treatment Plant from DXP Enterprises, Inc., in an amount of $74,462 for a total expenditure of $134,009 for Fiscal Year 2023. (Utilities Director Francois Domond) Attachments: R7925 E-WTP Well Pump Purchase with backup City of Miramar, FL Page 3 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING 4. Temp. Reso. #R7928 approving the first optional one-year renewal agreement between the City and Tang How Brothers, Inc., and Condo Electric Motor Repair Corp. for “Annual Fabrication and Repair Services”, on an as-needed-basis, in a combined annual amount not-to-exceed $200,000, commencing September 2, 2023 through September 2, 2024. (Utilities Assistant Director Jinsheng Huo) Attachments: R7928 Annual Fabrication Service 1st Renewal with backup 5. Temp. Reso. #R7922 approving the purchase of equipment and services from Rexel USA, Inc., the sole source provider, to perform Supervisory Control and Data Acquisition Systems upgrade at the Wastewater Reclamation Facility and West Water Treatment Plant in an amount not-to-exceed $338,424.70. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7922 SCADA PLC and Network Upgrade with backup 6. Temp. Reso. #R7893 approving the ratification of Change Order No. 4, for additional construction services for the West Water Treatment Plant Lab and Office Space to Primus Construction Services, Inc., in an amount not-to-exceed $184,897.72, and allocating a contingency allowance of $80,000, for a total cost of $264,897.72. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7893 - Primus Construction for CO No. 4 with backup 7. Temp. Reso. #R7920 approving the award of Invitation for Bids, FDOT-IFB No. 23-009, (RE-BID), entitled: “Miramar Regional Park Recreational Trails Project,” to the lowest responsive and responsible bidder, Bejar Construction, Inc., in an amount not-to-exceed $198,467 and allocating a contingency allowance of $15,000 for a total cost of $213,467. (Parks and Recreation Manager Holly Hicks and Procurement Director Alicia Ayum) Attachments: R7920 Miramar Regional Park Recreational Trail Project with backup City of Miramar, FL Page 4 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING 8. Temp. Reso. #R7929 approving the award of Invitation for Bids Number 23-025, entitled "Underground Conduit Installation on Miramar Parkway from Douglas Road to University Drive," to the lowest responsive and responsible bidder, Bore Tech Utilities & Maintenance, Inc., in an amount not-to-exceed $95,695. (City Engineer Salvador Zuniga) Attachments: R7929 Award of IFB 23-025_Underground Conduit Installation with backup 9. Temp. Reso. #R7915 authorizing the purchase of services for replacement of flooring at the Miramar Town Center Building W first floor in the Building, Planning, & Zoning Department from Mannington Commercial, a business unit of Mannington Mills Inc., in the amount of $269,748.13, utilizing the State of Florida Contract No . 30161700-20-ACS. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7915 BPZ Carpet Replacement with backup 10. Temp. Reso. #R7923 approving the purchase of the Wastewater Reclamation Facility Fuel Depot and Buildings Fuel Storage facilities maintenance and repair services from Advanced Petroleum Systems, Inc., in an additional amount of $52,000, for total expenditures during Fiscal Year 2023 in the amount of $126,999; utilizing City of Coral Gables Invitation for Bid Number 2020-016 entitled “Fuel Station and Storage Facility Maintenance”. (Public Works Assistant Director Kirk Hobson-Garcia) Attachments: R7923 WWRF Fuel Depot Maintenance and Repair Svcs with backup 11. Temp. Reso. #R7919 authorizing the purchase and installation of audio-visual equipment and professional services to upgrade the Miramar Multi-Service Center from AVI-SPL, L.L.C., in an amount of $115,966, through the utilization of the Interlocal Purchasing System (“TIPS”) Cooperative Contract No. 200904, and from Acordis, L.L.C., in an amount of $31,679, through the utilization of the State of Florida Contract # 43220000-NASPO-19-ACS, bringing the total spend with Acordis to $89,401 for Fiscal Year 2023. (Information Technology Director Clayton D. Jenkins) Attachments: R7919 Multi-Service Center Audio Visual Upgrade with backup City of Miramar, FL Page 5 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING 12. Temp. Reso. #R7910 approving the Lease Agreement with Dell Financial Services L.P., through the utilization of the State of Florida Contract No. 43211500-WSCA-15-ACS, for the lease of 4 desktops and 414 laptops, in a total amount not-to-exceed $814,739 over a three-year period, which includes an amount not-to-exceed $376,212 for Fiscal Year 2024; in addition, the lease of 7 servers in an amount not-to-exceed $523,160 over a five-year period, which includes an amount not-to-exceed $104,632 for Fiscal Year 2024. (Information Technology Director Clayton D. Jenkins) Attachments: R7910 Annual Computer Replacement Program with backup 13. Temp. Reso. #R7908 approving the one-year renewal of the Multi-Factor Authentication Software Licenses with AIP-US, L.L.C., from September 8, 2023 to September 7, 2024, providing for the software support and maintenance for this citywide software application, in an amount not-to-exceed $108,797. (Information Technology Director Clayton D. Jenkins) Attachments: R7908 Multi-Factor Authentication Renewal FY23 with backup 14. Temp. Reso. #R7902 approving the purchase of network switches, access points, licenses, and professional services for the implementation of Wi-Fi services at Lakeshore Park, Shirley Branca Park, and Vizcaya Park from Acordis International Corp., utilizing NASPO Contract Number NVP-AR2331419-FL., in an amount not-to-exceed $153,250. (Information Technology Director Clayton D. Jenkins) Attachments: R7902 Park Wi-Fi Project with backup 15. Temp. Reso. #R7918 approving the renewal of Wi-Fi licenses and support services from R2 Unified Technologies, utilizing State of Florida Contract # 43220000-NASPO-19-ACS in an amount of $74,973, bringing the total expenditure to $146,794 for Fiscal Year 2023 and the purchase of telecommunication services from Granite Telecommunications, L.L.C., in an amount of $133,916, through the utilization of NCPA Contract # 01-99 for Fiscal Year 2023. (Information Technology Director Clayton D. Jenkins) Attachments: R7918_WiFi and Communications Services Renewals with backup City of Miramar, FL Page 6 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING 16. Temp. Reso. #R7932 approving the purchase of Flock Safety License Plate Recognition cameras from Insight Public Sector, utilizing Omnia Partners Contract # 23-6692-03, in the amount of $25,550, bringing the total expenditure with Insight Public Sector to $82,779 in Fiscal Year 2023. (Deputy Chief of Police James Dunkelberger) Attachments: R7932 Flock Safety License Plate Recognition with backup 17. Temp. Reso. #R7927 approving a second of three successive renewal sublease agreements between the City, as sublessor, and Nova Southeastern University, as sublessee, for the 21,100 square foot third-floor space of the Miramar Library-Education Facility at the Miramar Town Center. (Intergovernmental Affairs Manager Debon L. Campbell II) Attachments: R7927 NSU 2nd Sublease Renewal Miramar Library with backup End of Consent RESOLUTIONS 18. Temp. Reso. #R7911 establishing the preliminary stormwater assessment rate for Stormwater Management Services for the Fiscal Year beginning October 1, 2023; directing the preparation of an assessment roll; authorizing a Public Hearing and directing the provision of notice thereof. (Public Works Director Anthony Collins) Attachments: R7911_FY24 Stormwater Prelim Assessment_01 with backup 19. Temp. Reso. #R7912 establishing the estimated assessment rate for Fire Protection Assessments for the Fiscal Year beginning October 1, 2023; directing the preparation of an assessment roll; authorizing a Public Hearing and directing the provision of notice thereof. (Management & Budget Director Rafael Sanmiguel) Attachments: R7912 FY24 Fire Protection Assessments with backup City of Miramar, FL Page 7 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING 20. Temp. Reso. #R7913 establishing a proposed millage rate for Tax Year 2023 (Fiscal Year 2024); providing for the rolled-back rate; providing for the date, time, and place of the Public Hearing to consider the proposed millage rate and tentative budget; providing for advertisement and for transmittal to the Broward County Property Appraiser and Tax Collector. (Management & Budget Director Rafael Sanmiguel) Attachments: R7913 FY24 Millage Rate 21. Temp. Reso. #R7930 approving the purchase of roof systems and installation services from AGT d/b/a Advanced Roofing, Inc., through the utilization of Pinellas County Bid No: 190-0336-B(AR), in the amount of $454,316 and approving the purchase and installation of roof-mounted solar panels from Siemens Industry Inc., through the utilization of Sourcewell Cooperative Contract Number 030421-SIE in the amount of $1,006,611. (Energy Resource Manager Rasheed McCallum) Attachments: R7930 Roof Systems and Solar Panels, and Installation Svcs with backup PUBLIC HEARING 22. SECOND READING Temp. Ord. #O1812 approving the third amendment of the Fiscal Year 2023 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 06/21/23) (Management & Budget Director Rafael Sanmiguel) Attachments: O1812 Second Reading FY23 3rd Budget Amendment with backup O1812 First Reading FY23 3rd Budget Amendment with backup 23. Temp. Reso. #R7921 approving the award of Invitation for Bids Number 23-020, entitled "Landscape and Beautification of Miramar Parkway and Miramar Boulevard," to the lowest responsive and responsible bidder, HG Construction Development and Investment, Inc., in an amount not-to-exceed $1,061,951.60, and allocating a 5% construction contingency allowance of $53,097.58, for a total project cost of $1,115,049.18. (Resolution placed here for ease of presentation) (City Engineer Salvador Zuniga) Attachments: R7921 - Award of IFB 23-020_Landscape and Beautification with backup City of Miramar, FL Page 8 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 24. Temp. Reso. #R7924 considering Site Plan Application No. 2300072 and Community Appearance Board Application No. 2300075 for the development of a 11,180-square foot Data Center for Comcast Miramar, located on an overflow parking area of 2501 Southwest 145 Avenue. (Building, Planning & Zoning Department Senior Planner Deyman Rodriguez) Attachments: TR7924 Comcast Miramar Data Center with backup ExParte 25. Temp. Reso. #R7804 considering Conditional Use Application No. 2200406, considering Variance Application No. 2200407 from Land Development Code (“LDC”) Section 405.10 (a)(1), to allow a second fuel service station located within a one-quarter mile of the intersection of Pembroke Road and University Drive, considering Variance Application No. 2200408 from LDC Section 405.10 (a)(2), to allow a fuel service station 154 feet from residentially-zoned property where 200 feet is required, considering Site Plan Application No. 2200402 and Community Appearance Board Application No. 2200405 for a fuel service station ancillary to the Members-Only Sam’s Club Wholesale Store, located by the southwest corner of Pembroke Road and University Drive. (Continued from the meeting of 6/21/23) (Staff requests continuance to the meeting of 08/16/23) (Building, Planning & Zoning Department Assistant Director Nixon Lebrun) Attachments: Staff Requests Continuance ExParte OTHER BUSINESS City of Miramar, FL Page 9 Printed on 7/3/2023 CITY COMMISSION REGULAR Meeting Agenda July 5, 2023 MEETING Reports and Comments: Commission Reports: 26. Amphitheater Budget. (Commissioner Yvette Colbourne) City Attorney Reports: City Manager Reports: FUTURE WORKSHOP Date and Time TBD - Sister Cities Board Workshop - Commission Chambers ADJOURNMENT 27. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, August 16, 2023 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 7/3/2023