CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, August 16, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CALL TO ORDER City of Miramar, FL Page 2 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Legislative Update. (State Senate District 37 Senator Jason Pizzo) Proclamation: Jamaican Independence Day. (Commissioner Yvette Colbourne) Proclamation: India Independence Day. (Commissioner Yvette Colbourne) Proclamation: Partima “Lili” Scalzo Day. (Commissioner Yvette Colbourne) Proclamation: Black Business Month. (Vice Mayor Alexandra P. Davis) Proclamation: Kingston Delight Day. (Vice Mayor Alexandra P. Davis) Proclamation: International Lifeguard Appreciation Day. (Vice Mayor Alexandra P. Davis) Presentation: Recognition of Daily Point of Light Award Honoree Amogh Baranwal. (Joshua's Heart Foundation Executive Director Claudia McLean) (Vice Mayor Alexandra P . Davis) Presentation: Special Recognition of City Clerk Summer Intern, Ammar Mansuri. (City Clerk Denise A. Gibbs) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the July 5, 2023 Commission Meeting. Attachments: Commission Minutes 070523 City of Miramar, FL Page 3 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING 2. Temp. Reso. #R7946 accepting a grant from the Fiscal Year 2022 Urban Area Security Initiative Grant Program in the amount of $329,000; authorizing the City Manager to execute a Memorandum of Agreement between the City of Miami, as “Sponsoring Agency”, and the City of Miramar, as a “Participating Agency,” along with any future amendments thereto and other Memorandums of Agreement related to the 2022 Grant Program deemed appropriate. ( Fire-Rescue Chief Emergency Management Planner Josh Green) Attachments: TR7946 UASI 2022 with backup 3. Temp. Reso. #R7944 authorizing the execution of an amendment to the Interlocal Agreement between Broward County and the City of Miramar providing for cooperative participation in a Regional Public Safety Intranet. (Commander Support Services Italia Thurston) Attachments: R7944 -2nd Amendment Extending E911 Regional ILA with Broward Co with backup 4. Temp. Reso. #R7945 authorizing the purchase of services for replacement of flooring at Fire Station 84 Administrative Offices in the amount of $82,457 and Vizcaya Park Multi-Purpose Room in the amount of $30,181 for a combined total cost of $112,638 from Mannington Commercial, utilizing Sourcewell Contract No. 080819 during Fiscal Year 2023. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7945_FS84 and Vizcaya Floor Replacement with backup 5. Temp. Reso. #R7948 approving an additional expansion to the Historic Miramar Canal Improvements Project description to include Citywide canals and lakes, thereby providing for canal embankment restoration of properties on an “as-needed” basis. (Public Works Assistant Director Kristy Gilbert) Attachments: R7948_Addt'l Expansion to Historic Miramar Canal Improvements Project City of Miramar, FL Page 4 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING 6. Temp. Reso. #R7950 approving removal of Zones 1A, 2A, and Lot A from the agreement with Mainguy Environmental Care, Inc., doing business as Mainguy Landscape Services, in the amended annual amount of $169,462 and subsequently approving an agreement with Brightview Landscape Services, Inc., for Zones 2A and Lot A in the amount of $107,899, and Landscape Service Professionals, L.L.C., for Zone 1A in the amount of $111,708, for a total combined amount of $219,607, for Landscaping, Irrigation Maintenance and Litter Control Services for an initial term commencing September 1, 2023 through August 31, 2024. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7950_Award to Brightview & Landscape Svcs with backup REV 7. Temp. Reso. #R7953 approving the purchase of fabrication and welding maintenance and repair services from Tang How Brothers, Inc., in an additional amount of $47,000 for total expenditures during Fiscal Year 2023 in the amount of $99,550, utilizing City of Miramar Request for Quote (“RFQ”) No. 22-PRO63 entitled “Fabrication and Welding Services”. (Assistant Director of Public Works Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7953_Tang How Brothers, Inc._Expenditures Over $75K with backup 8. ITEM PULLED 9. Temp. Reso. #R7954 approving the award of Invitation for Bids No. 23-021, entitled “Exhaust Fan Replacement Project,” to O.C.O. Partnership, Inc., d/b/a Southeast Mechanical Service, in an amount not-to-exceed $87,437, for the purchase and installation of rooftop exhaust fans at the West Water Treatment Plant. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7954 WWTP Exhaust Fans Replacement with backup 10. Temp. Reso. #R7958 approving the second one-year renewal agreement with Polydyne, Inc., from October 7, 2023, to October 6, 2024, for the purchase of liquid polymer for the Wastewater Reclamation Facility, in an amount not-to-exceed $230,000. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: TR7958 Polymer Polydyne 2nd Renewal with backup City of Miramar, FL Page 5 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING 11. Temp. Reso. #R7964 authorizing the execution and submission of an application to the Florida Division of Emergency Management Hazard Mitigation Grant Program for upgrading the Inter-Local Water Valve Meter Box between the City of Pembroke Pines and the City of Miramar in the amount of $200,000 of which the grant will subsidize 75 percent of the cost or $150,000; authorizing the acceptance of grant funds and associated match requirements upon the award of the grant. (Utilities Director Francois Domond) Attachments: TR7964 Interlocal Water Meter Upgrade with backup 12. Temp. Reso. #R7965 authorizing the execution and submission of an application to the Florida Division of Emergency Management Hazard Mitigation Grant Program for the procurement and installation of a stand-by generator for Lift Station #2, in the amount of $126,000 of which the grant will subsidize 75 percent or $94,500 of the cost, and $24,000 for incidental expenses; authorizing the acceptance of grant funds and associated match requirements upon the award of the grant . (Utilities Director Francois Domond) Attachments: TR7965 Stanby Generator LS #2 with backup 13. Temp. Reso. #R7966 authorizing the execution and submission of an application to the Florida Division of Emergency Management Hazard Mitigation Grant Program for the hardening of the three (3) million-gallon remote Ground Storage Tank at the West Water Treatment Plant Pumping and Storage Facility in the amount of $150,000 of which the grant will subsidize 75 percent or $112,500 of the cost; authorizing the acceptance of grant funds and associated match requirements upon the award of the grant. (Utilities Director Francois Domond) Attachments: R7966 Hardening of three million gallon storage tank with backup 14. Temp. Reso. #R7936 endorsing the Southeast Florida Climate Action Pledge and agreeing to advance strategic climate adaptation and mitigation planning, programs, policies and projects; and to advance the implementation of the Regional Climate Action Plan. (Sponsored by Mayor Wayne M. Messam) (Energy Resource Manager Rasheed McCallum) Attachments: TR7936 Southeast Florida Climate Action with backup City of Miramar, FL Page 6 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING 15. Temp. Reso. #R7940 approving the purchase of Workiva Software Annual Maintenance Services from Insight Public Sector in the amount of $42,600, for a total citywide expenditure of $164,219 in Fiscal Year 2023. (Accounting Systems Administrator Samantha Mighty) Attachments: TR 7940 - Insight Public Sector-Workiva with backup 16. Temp. Reso. #R7938 approving the renewal of the Credit Card and Merchant Processing Services Agreement between City of Miramar and NCR Payment Solutions L.L.C., for a term of one year. (Accounting Manager Yenisey Toledo and Procurement Director Alicia Ayum) Attachments: R7938 - Merchant Processing Services Agreement with NCR Payment Solutions LLC with backup 17. Temp. Reso. #R7941 authorizing the City Manager to increase contractual funding allowances to Audio Visual Technicians in an amount of $60,000 for a total expenditure of $326,600 for Fiscal Year 2023 to continue supplying technical stage personnel services at the Miramar Cultural Center. (Cultural Affairs Assistant Director Zakiya Kelley) Attachments: R7941 INCREASE CONTRACTUAL FUNDING AV TECH with backup 18. Temp. Reso. #R7939 authorizing the City Manager to execute an agreement and related documents between the City of Miramar and the State of Florida, Department of State, Division of Arts and Culture to secure a grant in the amount of $104,627 to support Miramar Cultural Center Arts & Cultural Programs. (Cultural Affairs Assistant Director Zakiya Kelley) Attachments: R7939 STATE OF FLORIDA PROGRAM SUPPORT GRANT with backup 19. Temp. Reso. #R7937 authorizing the City Manager to award a proposal to sole source vendor, Bluworld of Water, L.L.C., for the complete restoration of the Public Art Sculpture, “Vanishing View,” in the Miramar Cultural Center’s Botanical Garden in the amount of $80,880. (Cultural Affairs Operations Manager Nikolas Georgatos) Attachments: R7937 Refurbishment of the Alison Sky Fountain with backup City of Miramar, FL Page 7 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING 20. Temp. Reso. #R7871 authorizing the City Manager to execute a Local Agency Program Agreement with the State of Florida Department of Transportation, providing financial assistance to the City for design services of Project FM # 443977.1, Miramar Complete Streets Phase IV. (City Engineer Salvador Zuniga) Attachments: R7871- Historic Miramar Complete Streets Phase IV - LAP Agreement with backup End of Consent RESOLUTION 21. Temp. Reso. #R7931 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7931 Advisory Board Appointments with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 8 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING 22. Temp. Reso. #R7804 considering Conditional Use Application No. 2200406, considering Variance Application No. 2200407 from Land Development Code (“LDC”) Section 405.10 (a)(1), to allow a second fuel service station located within a one-quarter mile of the intersection of Pembroke Road and University Drive, considering Variance Application No. 2200408 from LDC Section 405.10 (a)(2), to allow a fuel service station 154 feet from residentially-zoned property where 200 feet is required, considering Site Plan Application No. 2200402 and Community Appearance Board Application No. 2200405 for a fuel service station ancillary to the Members-Only Sam’s Club Wholesale Store, located by the southwest corner of Pembroke Road and University Drive. (Continued from the meeting of 7/5/23) (Building, Planning & Zoning Department Assistant Director Nixon Lebrun) Attachments: R7804 - Sams Club Gas Station Rev 8-16-23 ExParte 23. Temp. Reso. #R7926 considering Conditional Use Application No. 2303705, Plat Waiver Application No. 2300960, Site Plan Application No. 2300957 and Community Appearance Board Application No. 2300969 for the development of 71,272 square-foot office building to accommodate WSVN-TV News Station, on the southernmost portion of the parcel located at the corner of Miramar Parkway and Red Road; legally identified with Broward County Folio Number 514130070040. (Staff requests continuance to the meeting of 09/06/23) (Building, Planning & Zoning Department Director Eric Silva) Attachments: R7926 Staff requests Continuance 24. Temp. Reso. #R7798 approving Application Number 2303319 for the vacation of certain utility easements within the Miramar Park Fifth Addition Plat, as recorded in Plat Book 92, Page 50, Public Records of Broward County, Florida. (City Engineer Salvador Zuniga) Attachments: R7798 Vacation of Easement for Miramar Park Fifth Addition Plat with backup ExParte OTHER BUSINESS Reports and Comments: City of Miramar, FL Page 9 Printed on 8/17/2023 CITY COMMISSION REGULAR Meeting Agenda August 16, 2023 MEETING Commission Reports: 25. Temp. Reso. #R7975 appointing a representative and alternate to the governing board of the Solid Waste Disposal and Recyclable Materials Processing Authority of Broward County, Florida. (Mayor Wayne M. Messam) Attachments: R7975 Appointing Rep to Solid Waste and Recylable Materials Processing Auhtority of Broward Co 26. Scholarship Program Update. (Commissioner Maxwell B. Chambers) City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS Date and Time TBD - Sister Cities Board Workshop - Commission Chambers Date and Time TBD - Legislative Workshop - Commission Chambers Date and Time TBD - International Protocol and Business Etiquette Workshop - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, September 6, 2023 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 8/17/2023