CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Monday, September 18, 2023 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda September 18, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/13/2023 CITY COMMISSION REGULAR Meeting Agenda September 18, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Presentation: Historic Miramar Advisory Board Update. (HMAB Chair Nari Tomlinson) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special Commission Meeting of September 6, 2023. Attachments: 9-6-23- Special Commission Minutes 2. Temp. Reso. #R7976 authorizing the City Manager to execute the State-Funded Grant Agreement for the City of Miramar Digital Police Radio Replacement Agreement #DMS-23/24-034 between the State of Florida Department of Management Services and City of Miramar in an amount up to $500,000 and approving City matching funds in an amount up to $500,000. (Deputy Police Chief James Dunkelberger) Attachments: R7976 Digital Police Radio Replacement Phase 1 with backup 3. Temp. Reso. #R7988 approving the purchase of 113 APX Next Single Band Model 4.5 Portable Radios with added core and security bundles and one year of programming, for a total amount not-to-exceed $1,000,000 for Fiscal Year 2023, utilizing the NASPO State Contract #43190000-22-NASPO-ACS. (Deputy Police Chief James Dunkelberger) Attachments: R7988 Purchase of 113 APX Next Single Band Model 4.5 Portable Radios with backup City of Miramar, FL Page 3 Printed on 9/13/2023 CITY COMMISSION REGULAR Meeting Agenda September 18, 2023 MEETING 4. Temp. Reso. #R7981 authorizing the execution and submission of an application and acceptance of a Beautification Grant and authorizing the City to enter into a Beautification Grant, Landscape, Construction and Maintenance Memorandum of Agreement with the Florida Department of Transportation. (Grant Administrator Alison Adams) Attachments: R7981 FDOT Beautification Grant 5. Temp. Reso. #R7983 supporting applications for funding from the Broward Metropolitan Organization Complete Streets and Localized Initiatives Program, Cycle 8 for proposed project - Miramar Boulevard Mobility Improvements. (City Engineer Salvador Zuniga) Attachments: R7983 CSLIP Cycle 8 Support Reso with backup 6. Temp. Reso. #R7985 approving the purchases of the removal and disposal of grit and screenings services from A.J. Panzarella L.L.C. d/b/a Panzarella Waste & Recycling Services through the utilization of the City of Pembroke Pines Contract Bid IFB# PSUT-22-03 in an annual amount of $127,000 and total amount of $508,000 for Fiscal Years 2024-2027. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7985 Panzarella Removal & Disposal Svs with backup 7. Temp. Reso. #R7949 approving the award of Request for Proposals No. 23-03-22, entitled “Holiday Decorations 2023,” to Light 'Er Up L.L.C; authorizing the City Manager to execute an agreement with Light 'Er Up L.L.C. for one-year with the option to renew two additional one-year terms in an annual amount of $249,500. (Parks & Recreation Assistant Director Janine Alleyne-Maragh and Procurement Director Alicia Ayum) Attachments: R7949 Holiday Decorations 2023 with backup City of Miramar, FL Page 4 Printed on 9/13/2023 CITY COMMISSION REGULAR Meeting Agenda September 18, 2023 MEETING 8. Temp. Reso. #R7989 approving a Public Emergency Medical Transportation Letter of Agreement with the State of Florida, for participation in the Medicaid Managed Care Supplemental Payment Program. (Fire-Rescue Chief Ray Perez and Fire-Rescue Division Chief Tim Roche) Attachments: R7989 PEMT-MCO LOA with backup End of Consent RESOLUTIONS 9. Temp. Reso. #R7955 adopting the Fiscal Year 2024 Schedule of Proposed Fee Changes for Programs, Facilities and Services setting forth all rates, fees, and other charges of the City; approving the proposed new fees and amendments of certain existing fees and charges . (Accounting Systems Administrator Samantha Mighty) Attachments: R7955 - FY2024 Schedule of Proposed Fee Changes for Program, Facilities & Svcs 10. Temp. Reso. #R7959 approving Project Gecko as a Targeted Industry Business pursuant to the Broward County Strategic Job Creation Incentive Program; providing for local financial support in the form of cash in an amount not-to-exceed $180,000. (Economic Development & Housing Assistant Director Richard Hughes) Attachments: R7959 Strategic Job Creation Incentive Program Local Match 11. Temp. Reso. #R7960 approving an Economic Development Incentive Offer to Project Gecko, in an amount not-to-exceed $300,000, for local hiring as part of the company locating its facility in the City. (Economic Development & Housing Assistant Director Richard Hughes) Attachments: R7960 Local Hiring Incentive for Project Gecko with backup City of Miramar, FL Page 5 Printed on 9/13/2023 CITY COMMISSION REGULAR Meeting Agenda September 18, 2023 MEETING 12. Temp. Reso. #R7986 authorizing the purchase of vehicle and emergency equipment for the Police Department, utilizing Florida Sheriff’s Association Bid Numbers FSA 22-VEH20.0, FSA 22-VEL30.0 and FSA 20-EQU18.0 for $1,251,735; and Broward County Sheriff’s Office RLI #23004AP for $289,149, for a total combined purchase amount of $1,540,884 for Fiscal Year 2023. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7986_FY2023 Vehicles and Emergency Equipment Purchases with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 10/18/23 - 5:00 P.M. - Legislative Workshop - Commission Chambers 11/01/23 - 5:00 P.M. - Sister Cities Board Workshop - Commission Chambers Date and Time TBD - International Protocol and Business Etiquette Workshop - Commission Conference Room ADJOURNMENT 13. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, October 4, 2023 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 9/13/2023