CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 4, 2023 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda October 4, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/3/2023 CITY COMMISSION REGULAR Meeting Agenda October 4, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Breast Cancer awareness Month. (Commissioner Yvette Colbourne) Proclamation: Artober/ Art and Humanities Month. (Mayor Wayne M. Messam) Proclamation: National Disability Employment Awareness Month. (Mayor Wayne M. Messam) Proclamation: Community Planning Month. (Mayor Wayne M. Messam) Proclamation: Fire Prevention Week. (Mayor Wayne M. Messam) Presentation: Recognition of Fire-Rescue Station 70. (Miramar Resident Katia Smith) Presentation: Historic Miramar Advisory Board Update. (HMAB Chair Nari Tomlinson) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of September 18, 2023, and the Fiscal Year 2024 Fire Protection Assessment & Budget Public Hearing of September 13, 2023, and Fiscal Year 2024 Budget Public Hearing of September 27, 2023 will be placed on the October 18, 2023 Regular Commission Meeting Agenda. Attachments: Minutes to be placed on 10/18/23 Agenda 2. Temp. Reso. #R7991 approving a Locally Funded Agreement and Three Party Escrow Agreement with the Florida Department of Transportation for Project FM Number 477680-1. (Assistant City Engineer Leah deRiel) Attachments: R7991 Approving LFA with FDOT for FM 477680 with backup City of Miramar, FL Page 3 Printed on 10/3/2023 CITY COMMISSION REGULAR Meeting Agenda October 4, 2023 MEETING 3. Temp. Reso. #R7968 approving the third renewal of the Landscaping, Irrigation Maintenance and Litter Control Services Agreement with DynaServ Florida, L.L.C., commencing on October 19, 2023, through October 18, 2024, in an amount not-to-exceed $284,001. (Parks & Recreation Director Billy Neal and Procurement Director Alicia Ayum) Attachments: R7968 A-3rd Renewal Landscaping, Irrigation Maintenance and Litter Control Svcs with backup End of Consent RESOLUTIONS 4. Temp. Reso. #R7997 approving appointments to the various Advisory Boards. (City Clerk Denise A. Gibbs) Attachments: R7997 Advisory Board Appointments with backup 5. Temp. Reso. #R7990 approving the annual purchase of chemicals from various companies resulting from the award of contracts through the Southeast Florida Governmental Purchasing Cooperative Group or an approved sole source justification form for the East and West Water Treatment Plants and the Wastewater Reclamation Facility, in a total amount not-to-exceed $2,049,580 for Fiscal Year 2024. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7990 Annual Chemical Purchase FY2024 with backup ORDINANCES 6. FIRST READING of Temp. Ord. #O1817 amending portions of the Land Development Code; making findings; amending Section 402, Table 402-2 and Table 402-3, relating to the Development Bulk Standards for Single-Family and Multi-Family Residential Districts; amending Section 403, Table 403-1, relating to principal uses within Non-Residential and Mixed-Use Zoning Districts; providing for severability; providing for inclusion in the Code; providing for consistency with the Comprehensive Plan; providing that officials are authorized to take action; providing for correction of scrivener’s errors; and providing for an effective date. (Senior Planner Deyman Rodriguez) SECOND READING SCHEDULED for November 1, 2023 Attachments: O1817 - 1st Reading - LDC Amendment 402 and 403 Tables with backup City of Miramar, FL Page 4 Printed on 10/3/2023 CITY COMMISSION REGULAR Meeting Agenda October 4, 2023 MEETING 7. FIRST READING of Temp. Ord. #O1818 amending portions of the Land Development Code; creating a new Subsection regarding Accessory Uses and Standards; repealing Section 809, Accessory Uses and Standards; repealing Table 402-5 Accessory Uses-Residential Districts, within Section 402 Residential Zoning Districts, within Chapter 4 Zoning; amending Section 808, Off-Street Parking and Loading Standards, creating new Section 505, Accessory Uses and Standards; revising Chapter 2, Definitions; making findings; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; providing for correction of scrivener ’s errors; and providing for an effective date. (Senior Planner Frensky Magny) SECOND READING SCHEDULED for November 1, 2023 Attachments: O1818 - 1st Reading - Amending LDC Section 505 with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 10/18/23 - 5:00 P.M. - Legislative Update Workshop - Commission Chambers 11/01/23 - 5:00 P.M. - Sister Cities Board Workshop - Commission Chambers Date and Time TBD - International Protocol and Business Etiquette Workshop - Commission Conference Room ADJOURNMENT 8. Motion to Adjourn THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, October 18, 2023 at 7:00 P.M. City of Miramar, FL Page 5 Printed on 10/3/2023