CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 18, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda October 18, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/18/2023 CITY COMMISSION REGULAR Meeting Agenda October 18, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Proclamation: National Domestic Violence Awareness Month. (Vice Mayor Alexandra P. Davis) Temp. Reso. #R8027 honoring the life and mourning the death of Mayor Shirley Gibson, the first Mayor of the City of Miami Gardens, Florida. (Mayor Wayne M. Messam) Attachments: Resolution 8027 - Honoring the Life and Mouring the Death of Mayor Shirley Gibson CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Fiscal Year 2024 Fire Protection Assessment & Budget Public Hearing of September 13, 2023, the Regular Commission Meeting of September 18, 2023, the Fiscal Year 2024 Budget Public Hearing of September 27, 2023, and the Regular Commission Meeting of October 4, 2023. Attachments: Minutes for 9-13-23 Fire and Budget Public Hearing Minutes for 9-18-23 Regular Commission Meeting Minutes for 9-27-23 Budget Public Hearing Minutes for 10-4-23 Regular Commission Meeting City of Miramar, FL Page 3 Printed on 10/18/2023 CITY COMMISSION REGULAR Meeting Agenda October 18, 2023 MEETING 2. Temp. Reso. #R7943 approving the award of Request for Proposals No. 23-02-15, entitled “Economic Development Plan” to Whitehouse Group, Inc., in the amount of $92,200. (Economic Development & Housing Assistant Director Richard Hughes) Attachments: R7943 Economic Development Plan RFP with backup 3. Temp. Reso. #R7996 authorizing the acceptance of grant funding from the Areawide Council on Aging of Broward County, Inc., for the period from January 1, 2024, through December 31, 2024; approving and authorizing the City Manager to execute the funding agreement with the Areawide Council on Aging to provide senior center services. (Social Services Operations Manager David Haggerty) Attachments: R7996 Funding Agreement Contract #JA124-05-2024 with backup 4. Temp. Reso. #R7994 approving the purchase of rehabilitation and repair services for Lift Stations Numbers 4, 22, 25, and 29, from South Florida Utilities, Inc., through the utilization of the City of Plantation Agreement Number Invitation to Bid 013-20, in an amount not-to-exceed $516,601.25, for a one-year period. (Utilities Director Francois A. Domond and Procurement Director Alicia Ayum) Attachments: TR7994 Wetwell Rehabilitation with backup 5. Temp. Reso. #R8004 approving the purchase and installation of playground equipment and surface covering for Henry D. Perry Education Center from Playcore Wisconsin, Inc., d/b/a Gametime, through the utilization of Omnia Partners Contract Number 2017001134, in an amount of $188,985.42, and allocating a contingency allowance of $10,000, for a total cost of $198,985.42. (Chief Capital Improvement Program Officer Elizabeth Valera and Procurement Director Alicia Ayum) Attachments: R8004 Henry D. Perry Education Center Playground with backup 6. Temp. Reso. #R7999 approving the Public Transportation Agency Safety Plan (“PTASP”) for the City of Miramar; authorizing the City Manager to execute the PTASP and perform administrative updates and approvals annually. (Public Works Assistant Director Kristy Gilbert) Attachments: R7999_Approval of Transit PTASP with backup City of Miramar, FL Page 4 Printed on 10/18/2023 CITY COMMISSION REGULAR Meeting Agenda October 18, 2023 MEETING 7. Temp. Reso. #R7970 authorizing the purchase of services for the complete refurbishment of Town Center, Building “A” Elevator No. I from Kone, Inc., in the amount of $92,524, allocating a contingency allowance of $5,000, for a total cost of $97,524; utilizing OMNIA Partners Contract Number EV2516 during Fiscal Year 2024. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7970 Town Center Elevator 1 Refurbishment with backup End of Consent RESOLUTIONS 8. Temp. Reso. #R8001 approving the purchase of construction services from Geosurfaces, Inc., for the replacement and resurfacing of the existing track at Ansin Sports Complex through the utilization of The Interlocal Purchasing System (“TIPS”) Cooperative Contracts 230203, 23020101 and 23020102, in an amount of $1,464,910; and allocating a contingency allowance of $205,090, for a total project cost of $1,670,000. (Parks & Recreation Assistant Director Holly Hicks and Procurement Director Alicia Ayum) Attachments: R8001 Construction Svcs for Existing Track at Ansin Sports Complex with backup 9. Temp. Reso. #R8000 approving the award of Invitation for Bid No. 23-028, entitled, “The Purchase and Installation of a New Reverse Osmosis Skid System in Miramar, Florida,” to the lowest, responsive and responsible bidder Conti L.L.C.; authorizing the City Manager to execute an appropriate agreement with Conti L.L.C., in an amount not-to-exceed $6,964,500; and allocating a contingency allowance of $300,000, for a total project cost of $7,264,500. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8000 W-WTP RO Train Construction with backup 10. Temp. Reso. #R8002 approving the agreement (package 4) with AECOM Technical Services, Inc., to provide engineering services during construction and startup observation for the West Water Treatment Plant Capacity Expansion and Upgrades Project, in the amount of $570,760. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8002 W-WTP RO Train AECOM CMS with backup City of Miramar, FL Page 5 Printed on 10/18/2023 CITY COMMISSION REGULAR Meeting Agenda October 18, 2023 MEETING 11. Temp. Reso. #R8009 approving the first renewal agreement with Aetna Life Insurance Company for the provision of self-funded health insurance programs for City employees, dependents and retirees; establishing actuarial equivalent rates for insurance premiums for Calendar Year 2024 to include 100% of expected claims in an amount of $15,500,000; a contingency amount of 5% of claims in an amount of $775,000; administration and stop loss fees in an amount of $1,320,000; totaling a not-to-exceed amount of $17,595,000. (Human Resources Assistant Director Na’Imah Martin) Attachments: TR 8009 - Aetna First Renewal Option with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 12. FIRST READING of Temp. Ord. #O1820 amending Section 2-4, “Compensation for Elected Officials, Subsection” A. “Salaries,” by increasing the salary of the Mayor and each Commissioner by a 5% cost of living adjustment, resulting in the salary for the Mayor increasing from $43,411 to $45,581 and the salary for each commissioner increasing from $34,175 to $35,884; providing for conflicts; providing for severability; providing for inclusion in the Code; and providing for an effective date . (Sponsored by Commissioner Maxwell B. Chambers) (Human Resources Director Randy Cross) SECOND READING SCHEDULED for November 13, 2023 Attachments: TO1820- Elected Officials COLA OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City of Miramar, FL Page 6 Printed on 10/18/2023 CITY COMMISSION REGULAR Meeting Agenda October 18, 2023 MEETING 13. Temp. Reso. #R8016 authorizing the filing of a lawsuit and or claims in the pending Federal Class Action Lawsuit against certain manufacturers and distributors of Aqueous Film Forming Foam products and retaining law firms on a contingency basis to prosecute the lawsuit and file the claims. (City Attorney Norman C. Powell) Attachments: R8016 PFAS Resolution with backup City Manager Reports: FUTURE WORKSHOPS 10/18/23 - 5:00 P.M. - Legislative Update Workshop - Commission Chambers 11/01/23 - 5:00 P.M. - Sister Cities Board Workshop - Commission Chambers 11/08/23 - 5:00 P.M. - Ethics Workshop - Commission Conference Room Date and Time TBD - International Protocol and Business Etiquette Workshop - Commission Conference Room ADJOURNMENT 14. Motion to Adjourn THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, November 1, 2023 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 10/18/2023