City Council

MINUTES OF THE CITY COUNCIL MEETING CITY OF MISSION HILLS, KANSAS February 18, 2025 The City Council of the City of Mission Hills, Kansas held a meeting on February 18 at 4:00 p.m. PRESIDING: Mayor David W. Dickey (via Zoom) PRESENT: Councilpersons Bill Bruning (Zoom), Gregg Davidson, Barbara Nelson (Zoom), Eden Thorne (Zoom), Andy Weed (Zoom) ABSENT: None ALSO PRESENT: Jennifer Lee, City Administrator; Meghan Woolbright, Assistant City Administrator; and Anna Krstulic, City Attorney (Zoom) VISITORS: T.J. Homan, Stinson and Anna Rivas, CBIZ (Zoom) CALL TO ORDER Mayor Dickey calls the meeting to order at 4 p.m. OLD BUSINESS A. Resolution No. 2025-E: Contracts for Insurance Coverage (Property, Liability, Workers Compensation) Mayor Dickey noted that the Council had discussed Resolution No. 2025-E at the regular February meeting and elected to table a decision until more information could be provided by City staff. Ms. Lee noted that in addition to the materials in the Council packet the City of Merriam responded that they have had coverage through Midwest Public Risk (MPR) since 2011 and provided positive feedback about working with MPR staff. She noted that their one negative comment was the year following a tornado in Missouri, they saw an impact on their premium. Mayor Dickey noted that the City has previously worked with Travelers and they successfully managed the City’s last claim. He added there are still open questions regarding MPR and the City would be better served during this renewal period to continue with Travelers. Mayor Dickey added a request to spend more time over the next year on the insurance renewal process, as the renewal was rushed, and a special meeting was needed to answer the Council’s questions. He noted that MPR could be an option in the future, especially if the Council better understands their offerings. Mayor Dickey noted that he would entertain a motion to renew with Travelers even though the premium rate is a bit more expensive given that the Council has positive previous experience with them. Councilperson Weed noted that he is in total agreement with Mayor Dickey and moved to approve Resolution No. 2025 – E with coverage to remain with Travelers. Councilperson Nelson seconded. 1 Councilperson Weed asked if the policy renewal dates could be adjusted. He noted that the City has the Financial Retreat to discuss budget priorities in May and suggested that the insurance renewal could be sequenced to June so that it is part of the same process. Ms. Lee noted that the City’s current renewal date is March 1 of each year whereas the MPR renewal period is July 1 for everyone in the pool. She added that she does not know the difficulties of asking other insurances to realign the City’s renewal date with the budget development process. Ms. Rivas stated that CBIZ can look at moving effective dates and typically this is achieved through writing a long-term policy or a prorated premium based on an annual amount. She noted it might not be feasible for this renewal cycle but there are options to move the effective date in the future. Mayor Dickey asked if the City were to move to coverage to MPR in the future since it has a July 1 effective date there would have to be bridge of coverage from the current effective date. Ms. Rivas agreed and noted that next year if there is an interest in moving to MPR the cyber and workers compensation could be moved to a July 1 effective date so that all coverage is on the same renewal sequence. Mayor Dickey agreed with Councilperson Weed about moving the initial renewal conversations to May so that the Council can be well informed and afforded plenty of time to ask questions. Motion Approved 5-0. NEW BUSINESS A. Executive Session – Potential Acquisition of Real Property Councilperson Weed moves to enter an executive session, stating “I move that the City Council recess into executive session for preliminary discussion for the potential acquisition of real property for public use, pursuant to K.S.A 75-4319(b)(6). The Executive Session will include the City Administrator, Assistant City Administrator, and City Attorney. The meeting will resume in the City Council chamber at 4:25 p.m.” Councilperson Nelson seconded. Approved 5-0. The Council reconvened in open session at 4:25 p.m. Councilperson Weed stated that no binding action was taken during the executive session. ADJOURNMENT The meeting was adjourned at 4:25 p.m. /s/ Meghan E. Woolbright 2