City Council

MINUTES OF THE CITY COUNCIL MEETING CITY OF MISSION HILLS, KANSAS March 10, 2025 The City Council of the City of Mission Hills, Kansas held a meeting on March 10, 2025 at 5:30 p.m. PRESIDING: Mayor David Dickey PRESENT: Councilpersons Bill Bruning, Gregg Davidson, Barbara Nelson, Eden Thorne, Andy Weed ABSENT: None ALSO PRESENT: Jennifer Lee, City Administrator; Meghan Woolbright, Assistant City Administrator; Spencer Jones, Treasurer; Jason Nickles, City Clerk; Anna Krstulic, City Attorney; Deputy Chief Major Eric McCullough, Prairie Village Police Department (PVPD); Adam Taylor, Prairie Village Police Department (PVPD); Joe Porter, Prairie Village Police Department (PVPD); Caroline Muran, Community Engagement Committee; Olivia Lynn, Community Engagement Committee; Aaron Thomas, Intern VISITORS: Tim McQuaid, Mission Hills and Mike McQuaid, Fairway, KS; Lauren Davis, Stinson; CALL TO ORDER Mayor Dickey calls the meeting to order at 5:30 p.m. and the pledge of allegiance was recited. GREETINGS AND INTRODUCTIONS Mayor Dickey greets visitors and notes that the meeting would be recorded for the purpose of meeting minutes. APPROVAL OF MINUTES OF COUNCIL MEETING – February 10, 2025 Councilperson Nelson moves to approve the minutes of the February 10, 2025 meeting. Councilperson Bruning seconds. Approved 5-0. APPROVAL OF MINUTES OF COUNCIL MEETING – February 18, 2025 Councilperson Nelson moves to approve the minutes of the February 18, 2025 meeting. Councilperson Bruning seconds. Approved 5-0. PUBLIC SAFETY A. Police Report Chief McCullough begins by reviewing the February report, describing it as a relatively quiet month with a few notable incidents. He highlights a significant case of theft by deception, which resulted in a loss exceeding $20,000. Investigators are working on the case, involving subpoenas and extensive paperwork. Chief McCullough notes that such cases often fall outside local 1 jurisdiction and advises citizens to remain vigilant against online scams, including fraudulent emails and text messages. Chief McCullough then mentions a theft incident near City Hall involving a diaper bag. The victim chose not to prosecute but successfully canceled their credit cards. Chief McCullough moves on to report a dog bite incident, stating that the victim is recovering well, and the dog is under a 10-day rabies observation and may be classified as a dangerous animal. Chief McCullough details an aggravated burglary and auto theft that occurred on February 21st where an unlocked vehicle in a driveway was accessed, and the garage door opener was used to steal a car from the garage while the family was asleep. This incident qualifies as aggravated burglary due to the presence of residents during the intrusion. The investigation is ongoing, pending crime lab results. Chief McCullough also notes a positive trend, mentioning that only one traffic accident was reported for the month. Chief McCullough concludes by reviewing annual crime statistics, which reflect declines in many categories. With no further questions or comments, Chief McCullough wraps up his report. Councilperson Nelson raises concerns about camera coverage at City Hall, questioning whether the cameras failed to capture a particular area and suggesting that the Council consider addressing such gaps. Chief McCullough responds, acknowledging the goal of achieving complete camera coverage but highlighting the challenges of placement and quantity limitations. Councilperson Nelson presses for clarification on the specific area in question, noting familiarity with the location and its significance. Chief McCullough agrees to review the area with City staff to determine the exact spot and explore potential solutions. During the discussion, Mr. Tim McQuiad inquires about the $20,000 scam case, asking whether the victim was older in age. Chief McCullough responds, stating that specific details are not readily available but noting that scams can impact individuals across all age groups and emphasizes that anyone, regardless of background, can fall victim to such schemes, based on reports they have encountered. Councilperson Weed inquiries about the status of cameras, mentioning that an installation has been completed on 68th Street near a light post up from State Line Road. Captain Taylor confirms the progress, noting that the installations at both 70th Terrace and State Line Road., as well as 68th Street and State Line Road, are complete. Captain Taylor adds that the next installation is scheduled for 65th Street. and State Line Road. After that, staff and Council will prioritize additional locations based on future discussions and pending considerations. Councilperson Weed remarks on the success of a recent funding application, expressing confidence in securing significant resources. Captain Taylor acknowledges this optimism and states that the matter will be discussed further with staff before being brought back to the Council for approval in the future. Chief McCullough highlights the value of investments in traffic cameras, noting that a recent shooting incident at 75th and State Line Road. in Prairie Village was successfully reconstructed using footage. Chief McCullough emphasizes that, while no one was injured and the victim was not struck, the event was still significant and expresses gratitude for the contributions and investments that enabled such effective case resolution. Councilperson Bruning inquiries about the evidentiary value of data collected from traffic cameras, asking how courts handle such evidence. Chief McCullough confirms that data from License Plate Readers (LPRs) and traffic cameras is frequently utilized, emphasizing that officers or investigators promptly recover the footage once a crime occurs or its evidentiary value is recognized. Chief McCullough explains that the system includes an auto-delete function that erases footage after 30 days unless it is preserved as evidence. Ms. Krstulic opines that the evidence becomes part of the case file and is accessible to both attorneys. Chief McCullough adds that the material is turned over during discovery and maintained in the department’s 2 property, either on physical media like disks or memory sticks or electronically, depending on the file size. CONSENT AGENDA Mayor Dickey comments on Ordinance No. 1670, clarifying that it aligns with existing provisions in another section and emphasizes that this adjustment is unrelated to events from the election season and is solely focused on ensuring consistency. Councilperson Nelson asks about the selection process for banks. Mr. Jones explains they have been selected over time and highlights the challenges of investing in municipal funds due to strict restrictions on allowable investments, emphasizing that these banks understand the City’s specific needs. Mayor Dickey adds that there are stringent criteria governing which banks can be used, as some do not meet the requirements for a municipality. Councilperson Nelson moves to approve Consent Agenda. Councilperson Weed seconds. Approved 5-0. A. Claims Ordinance No. 1671 B. Resolution No. 2025-F (Academy Bank) C. Resolution No. 2025- G (BMO Bank) D. Resolution No. 2025-H (Commerce Bank) E. Resolution No. 2025-I (Country Club Bank) F. Resolution No. 2025-J (UMB Bank) G. Resolution No. 2025-K (KS Municipal Investment Pool) H. Ordinance No. 1670 - Revision to Zoning Regulations re: Sign Definitions FINANCIAL REPORT A. February Financial Report Ms. Lee mentions Ms. Fang’s updates for the month have been included in the report, with actual dollar amounts added for greater clarity. Ms. Lee indicates that nothing unusual was reported but remains available to answer questions or discuss issues. Councilperson Nelson expresses gratitude for the work completed on Indian Lane, mentioning the poor condition of the road previously and its impact on vehicles. Councilperson Nelson questions whether the concrete in that area should have lasted longer, citing examples of regions with harsher weather conditions where concrete endures for extended periods. Ms. Lee states uncertainty about the cause of the damage but suggests it may have been due to normal wear and tears, or winter weather. Ms. Lee confirms that repairs were completed on the same day and advises that the area will remain closed until the concrete is fully cured. Councilperson Nelson asks about the cost of the project to which Ms. Lee responds that they do not yet have the bill but share that the estimated cost is approximately $6,000 which includes repairs to spalling on the sides and the replacement of the concrete base for the stop sign damaged at 63rd and Overhill Road. Ms. Lee notes that while the expense is not substantial, it is still a notable allocation of resources. Mayor Dickey asks the Council if there are any more questions about the financial report to which there are none. OLD BUSINESS A. Repeat Nuisance Properties Councilperson Weed expresses frustration over the prolonged duration of a project at 2517 68th Street, noting that it has been nearly four years with minimal progress on the current open permit 3 and orange fencing has remained in the front yard for three months, despite no apparent activity. Councilperson Weed describes the lack of sod and the incomplete landscaping, adding that work has been done close to the street and along both sides of the yard, but there seems to be little incentive to complete the project. Councilperson Weed acknowledges that winter weather and storms may have contributed to delays, but questions the necessity of the fencing, as it does not appear to serve a functional purpose. Ms. Lee explains that fencing remains a requirement due to tree protection rules, despite the pool project being in the rear yard. The fencing is necessary to protect trees that were designated for retention during the project’s approval process by the Architectural Review Board (ARB). Ms. Lee acknowledges that fencing may appear unnecessary but emphasizes its role in preventing unapproved activities. Regarding the sod and driveway, Ms. Lee mentions that outreach has been made to finalize the driveway permit so restoration work can begin, but no response has been received yet. Ms. Lee adds that the pool project recently resumed following a stop order issued due to tree-related concerns. The resumption was contingent on the submission of a tree replacement plan, which was received and approved within the 30-day timeframe set by the City. Councilperson Bruning suggests that once the situation is resolved, it would be beneficial to review the entire process to gain insight and expresses curiosity about whether there were steps that could have expedited resolution, noting that some aspects of the situation seem anomalous. Ms. Lee comments on the current issue, explaining that one of the violations is being contested, with a hearing requested. Ms. Lee confirms that the City does enforce a time frame for construction projects but notes the perception that some projects in Mission Hills appear to take an unusually long time to complete. Councilperson Nelson asserts that exceptions to the rule seem to be increasingly frequent and suggests reviewing data from the past decade to understand the frequency of permit extensions. Councilperson Nelson advocates for a thorough review of these cases, emphasizing that the number of extensions granted may be excessive and warrant closer scrutiny. Ms. Lee explains that part of the issue with extended project timelines stems from applicants completing one permit, such as for a remodel or an addition, before applying for and obtaining new permits for other components like a pool or driveway removal. This sequential approach often contributes to the lengthy duration of certain projects. Councilperson Weed expresses dissatisfaction with a project that was extended once, as per the City’s allowance without Council approval and argues that the extension was granted based on an overly generous allocation of bad weather days by the City. Councilperson Weed accuses the applicant of exploiting every possible angle to delay the process. Councilperson Weed asserts that he is not blaming the City, but the City should take steps to address these issues and prevent similar situations in the future, concluding with their disappointment in the current approach. Councilperson Bruning reflects on how projects often evolve, with one component leading to another, describing this progression as typical. Councilperson Bruning suggests that it might be worth considering imposing a limit on the number of sequential projects an applicant can undertake, proposing a potential restriction that requires an 18-month waiting period before initiating another project related to the same property. Mayor Dickey recalls that the issue was debated roughly a decade ago and explains that after staff conducted research, it was determined that imposing limits on sequential projects would be untenable. Mayor Dickey argues that such a policy would unfairly punish those who 4 comply with the rules, pointing out that only a small number of applicants create issues. Mayor Dickey elaborates on the challenges of managing project timelines, acknowledging that some delays stem from legitimate needs or changes and points out that when neighbors handle projects responsibly and respectfully, issues often go unnoticed, even if construction lasts a long time. However, Mayor Dickey emphasizes that problematic cases stand out and leave a lasting impression and criticizes the individual in question for failing to follow through on promises made during their project approval, stating, for the record, that they have not acted as a good neighbor. Mr. Tim McQuaid acknowledges that many extended project timelines are driven by client preferences and the complexity of the work and advocates for distinguishing between large, sophisticated houses, which naturally take longer to complete. Councilperson Bruning raises concerns about the issue of serial permits, acknowledging how such situations arise but questioning if better management practices could be implemented. Mayor Dickey acknowledges that serial permitting is a problem as well as wearing down the Architectural Review Board (ARB), to which Councilperson Bruning praises the board for improving. Mayor Dickey suggests identifying a handful of projects from the last five to eight years that were particularly problematic for residents, using the current project as an example, and proposes reviewing the timelines of these projects, examining key events such as private milestones, ARB approvals, and incidents like stop work orders or tree destruction, to better understand the underlying issues and identify areas for improvement NEW BUSINESS A. 2025 Community Engagement Committee Calendar Ms. Curan introduces Olivia Lynn as the newest member of the Community Engagement Committee, replacing Megan Winters, who stepped down due to taking on a new career while managing three children. Ms. Curan expresses excitement for Olivia’s fresh ideas and contributions to the Committee and confirms that most Committee activities remain the same, including the annual Concert in the Park, scheduled for Saturday, May 17th. However, this year’s event will feature a different band, Steven Bankey & The Flatland Band, whose booking was successfully negotiated by Olivia at a reduced price of $1,500 for the Concert in the Park, originally quoted at $3,000. Ms. Curan shares excitement about the event and confirms that Frosty Treats will provide dessert, as they have in past years. Additionally, the Committee has received positive feedback from last year’s street fair and aims to enhance this year’s events. Ms. Curan outlines upcoming activities, starting with the Sunken Garden event on June 12th, featuring Sean McNown and the Taco Republic food truck, both of which have been well- received in the past. On June 26th, the Verona Columns event will cater to a mixed demographic, with a notable turnout from older and younger attendees in previous years. This event will feature the Pizza Tascio food truck, newly equipped with a food truck, and entertainment from the Kansas City Jazz Band. Ms. Curan is excited to introduce a new event, Fall Fest, at Colonial Court. Fall Fest will feature Travis Gibson, a performer well-loved by residents, along with a petting zoo, yard games, pumpkin activities, face painting, and other attractions. Ms. Curan highlights the event’s appeal for both younger and older audiences. Ms. Curan announces that the Committee has decided to discontinue the movie in the park event due to limited engagement from diverse age groups and challenges in selecting appropriate films. Instead, the funds will be reallocated to enhance other events, such as the annual tree lighting. This year’s tree lighting, scheduled for Sunday, Nov 23rd will feature 5 “Singing Jay” as Santa, who will perform various holiday songs. To foster community engagement, attendees will be encouraged to sing carols together using provided caroling sheets, with an opportunity for photos with Santa afterward. A canned food drive will also be held to support those in need. Ms. Lynn announces the Dinner a Verona event, scheduled for Sat Sept 13, 2025, will incorporate a 1960s–70s theme, complemented by a cover band specializing in music from those decades. Attendees will be encouraged to dress in themed attire, and the event is anticipated to appeal to an older demographic and attendees without children. Ms. Lynn shares their enthusiasm for the band, having personally experienced their engaging performance, and looks forward to a successful event. Councilperson Bruning asks if the Dinner a Verona is marketed towards no children to which Ms. Curan confirms yes. Ms. Curan comments on the challenges of scheduling events, noting that the chosen date in September often coincides with rainy weather, leading to difficulties and mentions frequent adjustments to the date in the past but highlights that September has become the preferred time for the adult-focused event, serving as the Committee’s primary event. Ms. Curan explains that May has worked well for the concert, while June poses challenges due to overlapping public events and country club events. Councilperson Thorne discusses the contingency plan for the event in case of rain, suggesting that the rain date be scheduled for the following Saturday, noting that Sunday is avoided due to conflicts with a possible Chiefs-related issue and community preferences for scheduling the event on a weekend night rather than Sunday. Councilperson Bruning reflects on their enthusiasm for the movie in the park event, sharing how it brought back cherished memories from childhood but commends the effort for trying the event and believes discontinuing it was ultimately the right decision. Councilperson Bruning appreciates the Committee’s creativity and praises their approach to programming. Councilperson Thorne transitions the discussion to the yoga event, noting that it is also under reconsideration. Ms. Curan explains that the yoga event had lower attendance due to factors like weather and timing and emphasizes the Committee’s focus on events with strong participation and positive feedback. Ms. Curan expresses excitement about the upcoming Fall Fest, scheduled for Sat Oct 4th, 2025, highlighting its appeal to both younger and older members of the community. Councilperson Thorne describes additional features planned for Fall Fest, including a vintage truck that will serve as a photo opportunity, being donated for the day by the McQuaid’s. B. Resolution No. 2025 – L : Purchase of Replacement City Vehicles Councilperson Weed notes that vehicle-related expenses are among the larger expenditures, beyond road paving and other major projects, and asks whether the City has considered leasing vehicles. Ms. Lee responds that vehicles are generally purchased outright since they typically accrue low mileage and shares an example of the Arborist’s truck, a 2010 model that has been in use for 15 years and remains in good condition. Ms. Lee adds that the plan is to retain this truck as an extra vehicle while disposing of the Explorer and Prius, noting that the Prius has not been driven frequently enough to maintain its battery health, leading to declining performance. Ms. Lee explains that the hybrid Explorer used by the building inspector has been unreliable and has faced numerous issues, prompting its retirement. Ms. Lee mentions ongoing efforts to test potential replacements. Ms. Lee requests budgetary flexibility to allow for the purchase of a suitable vehicle once the research phase is complete, with the plan to apply proceeds from selling the retired vehicles to offset the cost of the new purchase. Councilperson Bruning moves to 6 approve Resolution No. 2025 – L : Purchase of Replacement City Vehicles. Councilperson Nelson seconds. Approved 5-0. C. Resolution No. 2025 – M: Real Estate Purchase Agreement for 6400 State Line Road Ms. Krstulic notes that they do not have a final purchase agreement ready for Council tonight, mentioning that the final revisions from the Church's Council were received, noting that the Church has hired Polsinelli, and the revisions were received a week ago and were returned last week. Ms. Krstulic adds that no updates or feedback have been received since then. Ms. Lee notes that it was put on the agenda in case they received the agreement back from the Church. Mayor Dickey notes that no quorum could be scheduled for a special meeting with the Doodle poll and a new poll will be sent with more options. Councilperson Nelson brings up the Comprehensive Plan Meeting scheduled for March 27th , mentioning they were not consulted about the date and inquiries whether it will be conducted via Zoom. Ms. Lee confirms that the meeting will function as a visioning workshop clarifying that it is unlikely to be a Zoom meeting, explaining that the format is more interactive, resembling a session held a decade ago during the previous comprehensive plan process. Ms. Lee notes that the meeting will likely include a brief presentation by a consultant, followed by opportunities for attendees to provide feedback on identified issues. Councilperson Nelson comments that she did not recall seeing the date beforehand. Ms. Lee explains that the meeting schedule was initially determined by the Steering Committee for the comprehensive plan and operated somewhat independently under the Planning Commission and while the meeting details were eventually shared more broadly, the original scheduling process did not involve widespread consultation. Councilperson Weed praises the consultant group for their well-prepared, well- researched, and collaborative work during the meetings held thus far, including those conducted via Zoom but shares his observation that the discussion has become unintentionally skewed toward sidewalks. Councilperson Weed emphasizes that while sidewalks are important, they believe there are other equally significant or parallel issues that deserve attention in the long- term planning process. Ms. Lee concurs with concerns raised about the focus on sidewalks and shares that a meeting has been scheduled with the consultants this week to address the issue and emphasizes the importance of scaling back the emphasis on sidewalks, highlighting the progress already made, such as installations on State Line Road. and 63rd Street. While recognizing that sidewalks were noted in the resident survey, Ms. Lee stresses the need to pivot attention toward other pressing matters. Ms. Lee mentions water as an example of an equally significant topic, referencing the work of the previous Committees, which produced a detailed document outlining water rules and initiatives. Ms. Lee acknowledges that while it may be part of the consultants’ role to allow discussions to unfold organically, they believe it is necessary to provide feedback to ensure a more equitable distribution of focus moving forward. Ms. Lee considers the possibility of offering a Zoom option for the initial portion of the upcoming workshop and notes that the opening segment will include a presentation covering the workshop’s purpose, the Steering Committee’s process, and outcomes to be addressed for feedback. Ms. Lee suggests publicizing this option to allow broader participation. However, they acknowledge that the more interactive components of the workshop, which involve participants engaging with stations, would not 7 provide much value to Zoom attendees. Mayor Dickey suggests noticing any other upcoming meetings that may be of interest to the Council. REPORTS OF CITY STAFF A. City Clerk Mr. Nickles shares that the Council Calendar has been included in the report of the May 8th event with Chief McCullough. Mr. Nickles also notes the lower-than-normal February construction value. Councilperson Bruning reflects on the event "Beer with Byron" noting low attendance despite its significance as an opportunity for citizen engagement and expresses surprise at the limited turnout and wonders if adjustments could improve participation in future iterations of similar events. Ms. Lee responds with openness to suggestions, mentioning that morning events with doughnuts have been held in the past as an alternative but suggests revisiting that approach if the group is interested and emphasizes that the primary goal was simply to schedule something on the calendar. Ms. Lee notes that the community events will be added to the Council calendar as they have now been presented to Council. B. City Administrator Ms. Lee provides updates on sidewalk projects and related work, mentioning that progress on State Line Road. is pending the completion of Evergy’s tree pruning and removal, as well as gas utility work. A smaller segment on 63rd Street is also awaiting a timeline, which will be determined as weather improves and construction season begins. Regarding 65th Street, underground work is ongoing, and Charter (Spectrum) is expected to finish their activities in the coming weeks. Once completed, streetlights will be installed, followed by restoration work. Ms. Lee shifts to updates on Belinder Ave. and storm-related projects, noting the extensive utility work proposed by utility companies noting the work may take up to six months to complete due to the size of the projects. Ms. Lee highlights the City's approach of allowing utility companies to complete their work first to avoid conflicts with City projects. However, Ms. Lee expresses concern about starting the City project too late in the year, as it may conflict with the City’s policy of avoiding disruptive public works construction during the holiday season. To address this, they are considering options, including allowing the utility work on Belinder Ave. to proceed this year. Ms. Lee outlines the logistical considerations for upcoming utility and infrastructure projects, mentioning that water, gas, and Google utilities, as well as possibly AT&T lines, will need to be relocated this year. Ms. Lee suggests completing this utility work and restoring the area first, with plans to address street and stormwater improvements the following year. Ms. Lee explains that utility work is generally focused North of 69th St, while stormwater projects are primarily South of 69th St, ensuring minimal overlap in construction zones. This approach would avoid re-disturbing recently restored areas but could inconvenience residents with major projects in consecutive years. Ms. Lee discusses exploring alternative projects for this year, such as milling and paving streets that don’t require stormwater work. Highlighting the results of the recent asphalt patch list, Ms. Lee identifies streets with persistent issues, such as recurring potholes, and suggests prioritizing those for maintenance. Specific areas mentioned include sections of 63rd Street, 55th Street, and potentially a selection of five or six 8 streets for milling, paving, and concrete patchwork. Ms. Lee concludes by noting that they are still evaluating all options and welcome input from others and stress the importance of avoiding construction on Belinder Ave. during the holiday season. Ms. Lee updates the group on ongoing discussions with utility companies, stating that a clearer picture will emerge before the April meeting. Ms. Lee also discusses the potential impact of the upcoming World Cup, which is expected to last six to eight weeks, on the City’s 30-day rental prohibition. Ms. Lee proposes evaluating whether extending the prohibition to 60 days might be appropriate, noting that there is consensus on the 30-day change. However, Ms. Lee cautions that State legislation may limit the City’s ability to regulate short-term rentals. Ms. Lee suggests that the Planning Commission review this matter further. Councilperson Weed expresses support for extending the rental prohibition to 60 days, suggesting that implementing the change promptly could take advantage of potential grandfathering provisions, making it effective before any new legislation is passed. Ms. Lee explains that the proposed change to the zoning regulations must go through the Planning Committee, and suggests adding it to the Committee’s agenda, assuming there is consensus from the group. Ms. Lee provides updates on personnel matters, announcing that an offer has been extended to a new maintenance person, which has been accepted. Additionally, the succession plan for the building inspector position has been outlined, with Mr. Morgan moving to a front- facing role and given adjusted duties. Ms. Lee notes that this arrangement has been in place for about two weeks and is progressing well so far. Ms. Lee shares updates on upcoming initiatives, including revisions to the personnel guidelines and a discussion of the Prairie Village e-scooter ordinance, which was featured in a recent news article. Ms. Lee also mentions ongoing efforts to compile information on issues related to the golf course. Ms. Lee invites feedback on any additional points or research that should be included, suggesting that input can also be incorporated after the initial review if needed. COUNCIL LIASION REPORTS Councilperson Davidson was unable to attend the recent Community Engagement Committee meeting. Councilperson Weed reports that the ARB has held two meetings in the past month, primarily addressing routine matters, noting that there are no significant new projects or houses under review and that overall, everything appears to be progressing smoothly. Councilperson Weed mentions some recurring issues with windows but describes these as consistent with previous concerns. Councilperson Thorne provides updates from recent Community Engagement Committee meetings and expresses appreciation for Ms. Woolbright’s efforts, praising her work alongside Ms. Curan and Ms. Lynn and anticipates a wonderful upcoming season. Councilperson Thorne also shares their experience attending their first park board meeting on March 4th, highlighting updates on several projects. The Verona columns project has progressed with the installation of cement pads for new benches, with completion contingent on favorable weather conditions. Additionally, the family from the Konecny House has donated two backyard pieces to the Park Board, including a dome pavilion structure noting the Park Board’s excitement about exploring 9 future placement options for these items. Councilperson Thorne also brings up the fountain located across from the Mission Hills Country Club entrance, describing it as beautiful with a shell design but in need of extensive repairs including recasting the bowl and addressing mechanical and electrical issues, which are anticipated to be costly. Councilperson Nelson reports that the BZA held a meeting during which they discussed a project on Wenonga Terrace noting that the owner has proposed adding a subterranean parking structure and asking for a 6.5-foot variance. Councilperson Nelson shares that the BZA ultimately decided not to approve the subterranean parking structure, referring to a prior instance several years ago when a resident wanted to build an underground construction to the property line. That project had been denied. The BZA felt the 10-foot requirement between constructions whether above or below ground needed to be maintained. On another issue, Councilperson Nelson notes that the BZA has resolved not to revisit the matter of golf course fans until the City Council had reviewed the material and made its recommendations. Councilperson Bruning updates from the Planning Commission, noting that they addressed a few cleanup items, including coordinating updates to the zoning regulations and making a technical change regarding detached accessory buildings. Councilperson Bruning also initiated discussions on front-entry garages, highlighting that this topic is ongoing and its direction is yet to be determined. MAYOR REPORTS Mayor Dickey announces a new appointment to Planning Commission, apologizing that resumes were not provided in advance. Mayor Dickey introduces Nick Dosanjh, a long-time resident of the City and a retired Senior Executive from Phillips, who has lived globally before returning to Mission Hills with his wife, a native of Mission Hills. Mr. Dosanjh expressed interest in serving on both the Planning Commission and ARB during a recent homes meeting. Mayor Dickey notes that a role is currently available on the Planning Commission and mentions having discussed the appointment with Commission members, who are supportive. Councilperson Bruning moves to approve the appointment of Mr. Dosanjh to the Planning Commission. Councilperson Thorne seconds. Approved 5-0. D. Executive Session: Personnel Matter of Non-elected Personnel Councilperson Weed moves to enter an executive session, stating “I move that the City Council recess into executive session for discussion for the Personnel Matter of Non-elected Personnel The Executive session will include the City Attorney. The meeting will resume in the City Council chamber at 7:00 p.m.” Councilperson Bruning seconded. Approved 5-0. The Council reconvened in open session at 7:00 p.m. Councilperson Bruning states that no binding action was taken during the executive session. ADJOURNMENT The meeting was adjourned at 7:00 p.m. /s/ Jason Nickles 10