Architectural Review Committee Meeting

DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF MINUTES ARCHITECTURAL REVIEW COMMITTEE Wednesday, March 1, 2023 4:00 PM – 5:30 PM COUNCIL CHAMBER AND ZOOM TELECONFERENCE MONTEREY, CALIFORNIA Members Present: Hunter, Tregenza, Ostovar, Schmidt Members Absent: Carter, Pauly Staff Members Present: Community Development Director Cole (4:43 p.m.), Principal Planner Roveri, Senior Associate Planner Schmidt, Recording Secretary Barrera CALL TO ORDER Chair Hunter called the meeting to order at 4:00 p.m. Recording Secretary Barrera provided information to the public about how to participate by calling in to give public comment on the live web meeting. CONSENT ITEMS Approval of Minutes 2. February 15, 2023 Action: Approved as submitted. On a motion by Vice-Chair Tregenza, seconded by Committee Member Schmidt, and carried by the following vote, the Architectural Review Committee approved the February 15, 2023, minutes as submitted: AYES: 3 MEMBERS: Hunter, Tregenza, Schmidt NOES: 0 MEMBERS: None ABSENT: 2 MEMBERS: Carter, Pauly ABSTAIN: 1 MEMBERS: Ostovar RECUSED: 0 MEMBERS: None ***End of Consent Agenda*** PUBLIC COMMENTS Lorna Moffat spoke on the conservation of trees and shared photos. Vice-Chair Tregenza thanked Ms. Moffat for her presentation and stated that not all projects involving tree removal come before the Architectural Review Committee (ARC). PUBLIC HEARING DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 3. Consider 484 Laine Street; Permit Amendment Application PA-22-0194 for Preliminary and Final Architectural Review of an Increase in the Second-Story Roof Height to a Maximum of Twenty Five Feet, Modification of the Second-Story Roof Form, and Exterior Alterations to an Existing Two-Story Single-Family Dwelling; Applicant and Property Owners Michael Richardson and Caitlin Richardson; R-3-5 Zoning District; Medium Density Residential General Plan Land Use Designation (Exempt from CEQA per Article 19, Section 15301, Class 1) Action: Continued to the March 15, 2023, Architectural Review Committee Meeting. Staff Presentation/Committee Member Questions Principal Planner Roveri stated that staff recommends continuing Item Number Three to the March 15, 2023, ARC Meeting. Applicant None. Public Comments None. Committee Member Comments None. Tregenza moved, Schmidt seconded. Vote happened as below. On a motion by Vice-Chair Tregenza, seconded by Committee Member Schmidt, and carried by the following vote, the Architectural Review Committee continued Permit Amendment Application PA-22-0194 for preliminary and final architectural review of an increase in the second-story roof height to a maximum of twenty-five feet, modification of the second-story roof form, and exterior alterations to an existing two-story single-family dwelling at 484 Laine Street to the March 15, 2023, Architectural Review Committee Meeting (later in the meeting this motion was amended to hold an adjourned Architectural Review Committee Meeting for Item Number Three on Friday, March 3rd at 4pm as long as we have quorum and technical capabilities (AMP is available)): AYES: 4 MEMBERS: Hunter, Tregenza, Ostovar, Schmidt NOES: 0 MEMBERS: None ABSENT: 2 MEMBERS: Carter, Pauly ABSTAIN: 0 MEMBERS: None RECUSED: 0 MEMBERS: None Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 2 DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 4. Consider 2 Upper Ragsdale Drive; Architectural Review Permit ARP-22-0177 for Preliminary and Final Architectural Review of a New Medical Office Building (Building E), Two Parking Lots, and Landscaping, and Tree Removal Permit ART-23-0012 for the Removal of 318 Trees; Applicant Joseph Warner, NMR Architects + Engineers; Owner Community Hospital Properties; I-R-150-D2-ES Zoning District; Industrial General Plan Land Use Designation (CEQA Initial Study with Mitigated Negative Declaration Previously Circulated and Certified) Due to Safety Concerns Regarding Stability of Story Poles and Netting, These Were Not Provided; Instead, Five 5'-8" x 4’ Exhibits Depicting the Proposed Building Are Posted at 2 Upper Ragsdale Drive: Exhibit A Is Posted at 2 Upper Ragsdale Drive Entrance Just East of Rancho Saucito Road and Gives the Locations of the Other Four Exhibits, Which Are within the Site Action: Approved Architectural Review Permit ARP-22-0177 for Preliminary and Final Architectural Review of a New Medical Office Building (Building E), Two Parking Lots, and Landscaping, and Tree Removal Permit ART-23-0012 for the Removal of 318 Trees at 2 Upper Ragsdale Drive with the added special condition that prior to building permit final inspection, the applicant shall complete all replacement tree plantings and/or establish a plan to mitigate the removal of 318 protected trees at a ratio of three replacements for one removal. Mitigation may be done in the form of on-site plantings, off-site plantings, payment in lieu of replacement, and/or payment in lieu of maintenance should the applicant choose not to directly maintain replacement trees. Staff Presentation/Committee Member Questions Senior Associate Planner Schmidt presented the Agenda Report and answered Committee Members’ questions. Vice-Chair Tregenza asked for clarification on the tree replacement ratio. Mr. Schmidt confirmed up to a 3:1 replacement ratio can be required. Mr. Schmidt asserted the tree planting plan appears to be dense but suggested referring to the project architect. Committee Member Ostovar asked if the City considered off site tree planting and or charging a fee for tree removal. Mr. Schmidt answered that on-site replacement is preferred because it is easier to monitor and maintain. Mr. Schmidt said fees would be applied if City Code requires them. Applicant Steve Gonsalves, architect, shared details of the arborist report. Mr. Gonsalves stated underground parking would disrupt the equivalent area and they are proposing to remove less trees than originally planned in 2002. Mr. Gonsalves asserted that on-site planting other than a few trees is not realistic because the area is overcrowded. Committee Member Ostovar asked for clarification on location of tree preservation plan. Mr. Gonsalves shared a map of the parking lot and tree restoration area. Public Comments Lorna Moffat spoke against the project and suggested finding other options than removing Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 3 DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 300 trees. Caitlin Richardson spoke in support of Ms. Moffat’s comment and stated she will wait until after this item to provide further comment. Nina Beety, spoke against the project and suggested an evaluation that was done in 2002 is missing the environmental urgency that we are being faced with today. Committee Member Comments Vice-Chair Tregenza suggested some thinning could be done but suggested removing that many trees is unnecessary. Vice-Chair Tregenza reiterated that it is not 2002 and we must step back and look at other alternatives. Committee Member Schmidt asked when the arborist report was completed. Mr. Schmidt answered towards end of 2022. Committee Member Ostovar stated these situations are difficult and the designers did a good job, given the parameters. Committee Member Ostovar suggested revisiting policies and questioned if it’s worth asking the Planning Department to give stricter parameters. Vice-Chair Tregenza made a motion to approve preliminary and final architectural review only. Ms. Roveri suggested that the ARC could exclude the parking lot and tree removal permit. Committee Member Ostovar asked if there is room for any discussion with the Planning Department and what would the Planning Department recommend. Ms. Roveri shared mitigation measures from the Tree Preservation Ordinance. Mr. Schmidt added that the project was planned a number of years ago and the plan was to always remove the trees; however, there is more landscaping and open space proposed than the original plan. Community Development Director Cole shared there is a Subdivision Map that the City approved called a Vesting Tentative Map that approved the overall project. Vice-Chair Tregenza withdrew his motion. Committee Member Ostovar questioned if the project isn’t approved, is there further options for aggressive enforcement of tree replacement numbers and fees. Ms. Cole answered that the ARC can request specific replacement ratios. Vice-Chair Tregenza expressed disappointment that there isn’t more that the ARC can do and doesn’t understand the need for continually building more parking lots as the need for cars will hopefully decline. Ms. Schmidt asked for clarification on the parking requirements. Ms. Cole stated it is based on the Municipal Code requirements and the parking ratio was met. Ms. Roveri added they were required to provide a minimum of 837 parking spaces for the entire complex. Chair Hunter asked for a motion. Ms. Roveri suggested separating the approvals, off site planting, and/or charging a fee. Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 4 DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 Mr. Gonsalves offered to explain how underground parking does or does not preserve trees. Committee Member Ostovar stated it is not clear why underground parking or off-site planting wasn’t initially sought out. Ms. Cole said if the Committee is leaning toward a mitigation requirement of 3:1, the ARC can approve the project with that condition and staff can work with the applicant. Committee Member Ostovar made a motion to approve the project with the condition that the removal of 318 trees has a replacement ratio of 3:1, on-site or off-site plantings, and fees in lieu of planting and/or maintenance. Ms. Roveri asked if there was flexibility in the motion for providing less replacements than the 3:1 replacement ratio and instead paying in lieu fees. Committee Member Ostovar confirmed yes. On a motion by Committee Member Ostovar, seconded by Chair Hunter, and carried by the following vote, the Architectural Review Committee approved Architectural Review Permit ARP-22-0177 for preliminary and final architectural review of a new medical office building (Building E), two parking lots, and landscaping, and Tree Removal Permit ART-23-0012 for the removal of 318 trees at 2 Upper Ragsdale with the added special condition that prior to building permit final inspection, the applicant shall complete all replacement tree plantings and/or establish a plan to mitigate the removal of 318 protected trees at a ratio of three replacements for one removal. Mitigation may be done in the form of on-site plantings, off-site plantings, payment in lieu of replacement, and/or payment in lieu of maintenance should the applicant choose not to directly maintain replacement trees: AYES: 3 MEMBERS: Hunter, Ostovar, Schmidt NOES: 1 MEMBERS: Tregenza ABSENT: 2 MEMBERS: Carter, Pauly ABSTAIN: 0 MEMBERS: None RECUSED: 0 MEMBERS: None 5. Consider 902 Lighthouse Avenue; Architectural Review Application ARP-22-0171 for Preliminary and Final Architectural Review of Exterior Alterations and 1.5’ to 2’ Building Height Increase to an Existing One-Story Commercial Building and Site; Applicant Greg Borchardt, PM Design Group, Inc.; Owner Beck Julie Work Tr Et Al; PC-LH Zoning District; Commercial General Plan Land Use Designation; Exempt from CEQA Requirements per Article 19, Section 15301, Class 1; and, Consider 902 Lighthouse Avenue; Sign Permit Application SI-22-0188 for a 15 Square-Foot Replacement Vehicle- Oriented Freestanding Sign, 35 Square-Foot Roof Sign, and 21.5 Square-Foot Internally- Illuminated Digital Menu Sign (Freestanding Sign); Applicant David Ford, All Sign Services; Owner Beck Julie Work Tr Et Al; PC-LH Zoning District; Commercial General Plan Land Use Designation; Exempt from CEQA Requirements per Article 19, Section 15301, Class 1 Action: Continued Architectural Review Application ARP-22-0171 for Preliminary and Final Architectural Review of Exterior Alterations and 1.5’ to 2’ Building Height Increase to an Existing One-Story Commercial Building and Site and Sign Permit Application SI-22-0188 for a 15 Square-Foot Replacement Vehicle-Oriented Freestanding Sign, 35 Square-Foot Roof Sign, and 21.5 Square-Foot Internally-Illuminated Digital Menu Sign Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 5 DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 (Freestanding Sign) at 902 Lighthouse Avenue to the March 15, 2023, Architectural Review Committee Meeting. Staff Presentation/Committee Member Questions None. Applicant None. Public Comments None. Committee Member Comments None. On a motion by Vice-Chair Tregenza, seconded by Committee Member Schmidt, and carried by the following vote, the Architectural Review Committee continued Architectural Review Application ARP-22-0171 for preliminary and final architectural review of exterior alterations and 1.5’ to 2’ building height increase to an existing one-story commercial building and site and Sign Permit Application SI-22-0188 for a 15 square-foot replacement vehicle-oriented freestanding sign, 35 square-foot roof sign, and 21.5 square-foot internally-illuminated digital menu sign (freestanding sign) at 902 Lighthouse Avenue to the March 15, 2023, Architectural Review Committee Meeting: AYES: 4 MEMBERS: Hunter, Tregenza, Ostovar, Schmidt NOES: 0 MEMBERS: None ABSENT: 2 MEMBERS: Carter, Pauly ABSTAIN: 0 MEMBERS: None RECUSED: 0 MEMBERS: None 6. Consider 2600 Sand Dunes Drive; Architectural Review Application ARP-23-0026 for Exterior Alterations to an Existing Hotel Property; Applicant Michael Stanton, Stanton Architecture; Owner ACP MONTEREY HOTEL LLC; Visitor Accommodation Facility Zoning District; Commercial General Plan Land Use Designation; Exempt from CEQA Requirements per Article 19, Section 15301, Class 1 and Section 15303, Class 3 Action: Approved Architectural Review Application ARP-23-0026 for Exterior Alterations to an Existing Hotel Property at 2600 Sand Dunes Drive. Staff Presentation/Committee Member Questions Principal Planner Roveri presented the Agenda Report and answered Committee Members’ questions. Committee Member Ostovar asked if there is an alternative for shorter light poles. Ms. Roveri suggested proposing that staff explore that with applicant if shorter lighting will help reduce the glare. Applicant None. Public Comments Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 6 DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 None. Committee Member Comments Chair Hunter spoke in favor of the project and for the condition of approval for reduced lighting. Committee Member Schmidt agreed and added it will look nicer from the freeway. Vice-Chair Hunter agreed, as did Committee Member Ostovar. Vice-Chair Tregenza made a motion to approve with the condition that applicant will work with the planning staff to reduce the parking lot lighting. On a motion by Vice-Chair Tregenza seconded by Committee Member Schmidt, and carried by the following vote, the Architectural Review Committee approved Architectural Review Application ARP-23-0026 for exterior alterations to an existing hotel property at 2600 Sand Dunes Drive with the added special condition that the applicant shall work with staff to make parking lot lighting changes for a dark sky solution with no visible glare on the nearby beach or roadways: AYES: 4 MEMBERS: Hunter, Tregenza, Ostovar, Schmidt NOES: 0 MEMBERS: None ABSENT: 2 MEMBERS: Carter, Pauly ABSTAIN: 0 MEMBERS: None RECUSED: 0 MEMBERS: None Ms. Cole recommended that Item Number Three be adjourned to Friday, March 3rd at 4pm. On a motion by Committee Member Schmidt, seconded by Committee Member Ostovar, and carried by the following vote, the Architectural Review Committee moved to hold an adjourned Architectural Review Committee Meeting on Friday, March 3rd at 4pm as long as we have quorum and technical capabilities (AMP is available): AYES: 4 MEMBERS: Hunter, Tregenza, Ostovar, Schmidt NOES: 0 MEMBERS: None ABSENT: 2 MEMBERS: Carter, Pauly ABSTAIN: 0 MEMBERS: None RECUSED: 0 MEMBERS: None COMMITTEE MEMBER COMMENTS None. INFORMATIONAL REPORTS & STAFF COMMENTS Update Received. ADJOURNMENT There being no further business, the meeting adjourned at 5:25 p.m. Respectfully Submitted, Approved, Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 7 DocuSign Envelope ID: 80BB4926-F013-49A6-815E-DC226CAABEEF Architectural Review Committee Minutes Wednesday, March 1, 2023 Fernanda Roveri, AICP Chair Principal Planner Architectural Review Committee Architectural Review Committee Meeting Minutes Wednesday, March 15, 2023 8