Board of Library Trustees Meeting
Regular MeetingMonterey, CA · March 27, 2013
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, March 27, 2013
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Yamanishi, Castagna, Koenig, Reneker
Trustees Absent: Wojtkowski
Staff Members Community Services Director Bui-Burton, Assistant Library
Present: Director Holtzman, Reader Services Manager Labeaune,
Administrative Assistant Garibaldi
CALL TO ORDER
Chair Reneker called the meeting to order at 5:00 p.m.
ROLL CALL
Trustee Wojtkowski absent.
CONSENT ITEMS
Approval of Minutes
1. February 20, 2013
***End of Consent Agenda***
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
PUBLIC COMMENTS
Chair Reneker opened the floor for public comments:
No public comments.
PUBLIC APPEARANCE
Library Board of Trustees Minutes Wednesday, March 27, 2013
New Business
2. Request Appropriation of Grant and Donation Funds in the 2012-13 Library Trust Fund
Budget
On a motion by Library Trustee Castagna, seconded by Library Trustee Yamanishi, and
carried by the following vote, the Library Board of Trustees approved the Appropriation of
Grant and Donation Funds in the 2012-13 Library Trust Fund Budget:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
3. Support Neighborhood Improvement Program Project Proposals for a Library Public
Address System and Installation of Hearing Loops in City Facilities
A subcommittee formed of Trustee Reneker, Trustee Castagna and Reference and Reader
Services Manager Labeaune to review the City’s draft ADA study report for specific issues
pertaining to the Library.
Chair Reneker opened the floor for public comments: A member of the public appreciated that
the Library Board is taking time to review the project.
On a motion by Library Trustee Reneker, seconded by Library Trustee Castagna, and
carried by the following vote, the Library Board of Trustees supports the NIP
recommendation for a public address system:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and carried by
the following vote, the Library Board of Trustees supports installation of a system to make
Community Room programs accessible for participants with hearing loss, and understands that
a hearing loop may be an appropriate solution. However, the Board also understands that the
City is studying hearing loops and alternative technologies for this purpose, and supports a
solution consistent with the City’s ADA plan:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Board Meeting Minutes
Wednesday, March 27, 2013
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Library Board of Trustees Minutes Wednesday, March 27, 2013
4. Approve Proposed 2013-14 Library Operating Budget
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Reneker, and
carried by the following vote, the Library Board of Trustees approved the 2013-14 Library
Operating budget proposal adn authorize staff to enter personnel and internal service
charge updates received from the Finance Department and correct technical errors
identified before the budget is submitted:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
5. Approve Proposed 2013-14 Library Trust Fund Budget
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and
carried by the following vote, the Library Board of Trustees approved the Proposed 2013-
14 Library Trust Fund Budget and authorize staff to enter revenue and personnel cost
updates received from the Finance Department and correct technical errors identified
before the budget is submitted:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
6. Recommend Extension of Fund Development Coordinator Contract Position through
June 30, 2015
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the Extension of
Fund Development Coordinator Contract Position through June 30, 2015:
AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
7. Receive Proposed Topics for Report from the Library Board to Mayor's Meeting with
Board and Commission Chairs and Provide Input to Vice-Chair
TRUSTEE COMMENTS
Library Board Meeting Minutes
Wednesday, March 27, 2013
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Library Board of Trustees Minutes Wednesday, March 27, 2013
Trustee Koenig: Informed the Board that the Friends are planning to publish a newsletter and
inquired about specific subjects to be included.
Trustee Reneker: Shared Carmel Public Library Foundation’s recent publication that included
“10 Reasons to Love Your Library”
Trustee Castagna: Inquired about attending the staff workshop on Friday, March 29, 2013.
INFORMATIONAL REPORTS & STAFF COMMENTS
Community Services and Library Director Bui-Burton: Announced that the public kick-off of the
Endowment event will take place on Thursday, March 28 and Staff Day will be on Friday, March
29.
8. Receive Library Activity Report
9. Receive Financial Report
10. Receive Statistical Report
11. Receive Volunteer Report
ADJOURNMENT
Having no further business to come before the Library Board, Chair Reneker adjourned
the meeting at 6:34 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Maxine Reneker, Chair
Administrative Assistant II Library Board of Trustees
Library Board Meeting Minutes
Wednesday, March 27, 2013
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Agenda
Board of Trustees
Library Board of Trustees
Maxine Reneker, Chair
Agenda Alice Yamanishi. Vice Chair
John Castagna
Regular Meeting Lisa Koenig
Kathi Wojtkowski
Wednesday, March 27, 2013
Library Director
Library Community Room Kim Bui-Burton
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
1. February 20, 2013
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
2. Request Appropriation of Grant and Donation Funds in the 2012-13 Library Trust Fund
Budget
3. Support Neighborhood Improvement Program Project Proposals for a Library Public
Address System and Installation of Hearing Loops in City Facilities
4. Approve Proposed 2013-14 Library Operating Budget
5. Approve Proposed 2013-14 Library Trust Fund Budget
6. Recommend Extension of Fund Development Coordinator Contract Position through June
30, 2015
7. Receive Proposed Topics for Report from the Library Board to Mayor's Meeting with
Board and Commission Chairs and Provide Input to Vice-Chair
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on her activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
8. Receive Library Activity Report
9. Receive Financial Report
10. Receive Statistical Report
11. Receive Volunteer Report
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to include the disabled in all of its services, programs and activities.
Please speak to the Library Administrative Assistant prior to the meeting if you require a hearing
amplification device. For more agenda information, call 646-5669.
UPCOMING MEETINGS AT CITY HALL
Mar 28 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Mar 28 MP Regional Water Authority Meeting, Council Chamber - 7:00 PM
Mar 28 Zoning Administrator Meeting Cancellation Notice, Council Chamber - 4:00 pm
Apr 2 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 3 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Library Board of Trustees
Wednesday, March 27, 2013
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Apr 4 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 9 Planning Commission Meeting, Council Chamber - 4:00 pm
Apr 10 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 11 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 11 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Apr 11 MP Regional Water Authority Meeting, Council Chamber - 7:00 PM
Apr 16 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 17 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 18 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Apr 18 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 22 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Apr 23 Planning Commission Meeting, Council Chamber - 4:00 pm
Apr 24 Council Study Session, Council Chamber - 4:00 PM
Apr 24 Library Board Meeting, Library Community Room - 5:00 PM
Apr 24 Oversight Board Meeting, Council Chamber - 7:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, March 27, 2013
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