Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, September 24, 2014 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Yamanishi, Castagna, Koenig, Ramaswamy Trustees Absent: Wojtkowski Staff Members Library Director Bill Michael, Museums, Cultural Arts and Present: Archives Manager Copeland, Special Services Coordinator McCombs, Reference and Readers Services Manager Waite, Technology Services Specialist Kuhn, Librarian Brown, Librarian Henry, Librarian Smith, Fund Development Coordinator Thongchua, Circulation Section Supervisor Schwirzke, Library Assistant I Hardy, Administrative Assistant Garibaldi CALL TO ORDER Chair Castagna called the meeting to order at 5:00 p.m. ROLL CALL Trustee Wojtkowski absent. PRESENTATIONS 1. Recognize Technology Services Specialist David Kuhn for 30 Years of Service to the Monterey Public Library and the City of Monterey Action: Recognized; On behalf of the Board and Library, Chair Castagna and Library Director Bill Michael thanked David Kuhn. High School student and Library customer David Kuhn began working for the Library three and a half decades ago as a part-time Library Page. He became a full-time Library Aide in August of 1984, a Library Assistant I in 1991, Circulation Supervisor in 1998, and Technology Services Specialist in February 2003. As Circulation Supervisor, David improved or established and documented almost every Circulation procedure. He continues to maintain the Library’s Web-based Staff Manual. David is frequently called upon by staff across the Library to help come up with ways to use technology to improve procedures and streamline workflows. He has redesigned the Holds procedures for the Circulation section, using the new Koha ILS. David has written several programs to extend the capabilities of the Library computer systems, including applications for checking out and reserving laptops, printing spine labels, and producing a wide variety of statistics and reports. David has supported the Special Services program by assisting in public programs and events, operating and maintaining audiovisual equipment, and designing and producing flyers, brochures and reports. He worked with the Special Services Coordinator to develop and implement The Library IDEA, the Library’s email/Web newsletter. Library Board of Trustees Minutes Wednesday, September 24, 2014 Since his 20-year recognition, David has reformatted and redesigned the entire Library Web site—twice--and implemented dozens of enhancements in the Web Catalog. The Library’s Web Branch model is based on providing 24/7 dynamic, interactive Web services. David is responsible for much of the technology that makes this possible. In order to create new services, make existing services easier to use, improve compliance with Web standards, and ensure compatibility with multiple browsers, David has added expertise in an alphabet soup of technologies such as AJAX (Asynchronous JavaScript and XML), APIs (Application Programming Interface), CSS (Cascading Style Sheets), and most recently, SQL (Structured Query Language) to his resumé. Over the years, David became master at fine tuning the catalog. At the Innovative Users Group National Conference in 2009, David presented on creative ways to use JavaScript to improve the usability of the Web Catalog by rewriting system- generated pages on the fly. David has prepared and presented clear guides to complex subjects for our Pacific Grove Library partners, and our Web Development Team. Even more important, he provides informal technology training and assistance to co-workers and customers on a daily basis. Combining an enthusiasm for the potential of emerging technologies with an ability to recognize their risks and limitations, he plays an essential role in technology planning. Since his 25 year recognition David has converted the library and museum web sites to use the DotNetNuke (DNN) content management system and completely modified the design and layout of the sites. David also created modules (plugins) for DNN that allow catalog/database searches from the web site, provide interactive directions to the library (including parking locations) using Google maps, and provide Bookmobile stop dates and interactive directions and maps. In July 2012 David updated the skins (the look and feel) of the library and museum web sites to a new design which included making them responsive to changes in screen size. This was a big undertaking with huge public benefit. Customers with mobile devices – smart phones, tablets, etc. – were now able to access most of the resources on our web site with their tiny screens. This was one of the goals of Strategic Plan 2021-15. In February 2014 the Library Board approved our migration from the Innovative Interfaces ILS to Koha. In order to change to a new computer system, all of the records in the old system needed to be extracted. Luckily, David had been on hand 25 years ago when we first migrated to Innovative. He knew the old system inside and out. Over the next four months he worked tirelessly to wring as much useful data out of the old system as possible. We were told that fines data and serials information usually can’t be captured. David would not take no for an answer. He found a way to do it. In the end, the extraction was so successful that Bywater Solutions (the Koha vendor) asked David to advise Mercyhurst Library in PA another Library converting from Innovative to Koha. We earned a $500 development credit from Bywater for David’s efforts. David played an integral role in helping to set up and implement Koha, and is currently revising the staff manual yet again, so that existing circulation procedures work with the new system. Time and again the Library has benefited from David’s remarkable technical skills. His eagerness to explore, his refusal to give up, when faced with a technology challenge, and his commitment to public service have contributed so much to the Library and its customers for the past three and a half decades. Thank you, David, for thirty years of exceptional full-time service to the Library and the Monterey community. Library Board Meeting Minutes Wednesday, September 24, 2014 2  Library Board of Trustees Minutes Wednesday, September 24, 2014 CONSENT ITEMS Approval of Minutes 2. August 27, 2014 Action: Approved ***End of Consent Agenda*** On a motion by Library Trustee Yamanishi, seconded by Library Trustee Ramaswamy, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 4 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Wojtkowski ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None PUBLIC COMMENTS Chair Castagna opened the floor for public comments: No public comments. PUBLIC APPEARANCE New Business 3. Approve Library Holiday and Closure Schedule for Calendar Year 2015 Action: Approved On a motion by Library Trustee Koenig, seconded by Library Trustee Yamanishi, and carried by the following vote, the Library Board of Trustees approved the Library holiday and closure schedule for calendar year 2015: AYES: 4 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Wojtkowski ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 4. Receive Report on 2013-2014 Fund Development Activities and Approve 2014-2015 Fund Development Plan Action: Received report, discussed, and approved On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved the 2014-2015 Fund Development Plan: Library Board Meeting Minutes Wednesday, September 24, 2014 3  Library Board of Trustees Minutes Wednesday, September 24, 2014 AYES: 4 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Wojtkowski ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Old Business 5. 2nd Reading - Adopt Revisions to Library Board Policy 131: Renewal of Library Materials Action: Conducted second reading and approved On a motion by Library Trustee Koenig, seconded by Library Trustee Ramaswamy, and carried by the following vote, the Library Board of Trustees approved the second reading and revisions to Library Board Policy 131: Renewal of Library Materials: AYES: 4 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Wojtkowski ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 6. Discuss Options for a Board Retreat Action: Discussed INFORMATIONAL REPORTS & STAFF COMMENTS Library Director Bill Michael: Updated Library Board on current meetings with City department heads including recent presentation for Monterey City Council candidates. Legacy Giving brochures have been mailed. Provided Koha and facility update. 7. Receive Library Activity Report Action: Received report and discussed 8. Receive Financial Report Action: Received report 9. Receive Statistical Report Action: Received report and discussed 10. Receive Volunteer Report Action: Received report and discussed Library Board Meeting Minutes Wednesday, September 24, 2014 4 Library Board of Trustees Minutes Wednesday, September 24, 2014 TRUSTEE COMMENTS Trustee Castagna: Inquired about the Endowment Committee meeting. ADJOURNMENT Having no further business to come before the Library Board, Chair Castagna adjourned the meeting at 6:30 p.m. Respectfully Submitted, Approved, Francesca Garibaldi John Castagna, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, September 24, 2014 5