Board of Library Trustees Meeting
Regular MeetingMonterey, CA · October 22, 2020
Minutes
MINUTES
LIBRARY BOARD REGULAR MEETING
CITY OF MONTEREY
Thursday, October 22, 2020
4:00 PM
TELECONFERENCE
MONTEREY, CALIFORNIA
Trustees Present: Fellguth, Joshi, Moroh, Petty, Thomson
Trustees Absent: None
Staff Members Director, Administrative Assistant, Interim Fund Development
Present: Officer
CALL TO ORDER
Chair Moroh called the meeting to order at 4:02 p.m.
ROLL CALL
Chair Moroh thanked Trustee Petty for his willingness to serve an additional term and
welcomed new Trustee Fellguth.
PRESENTATIONS
1. Receive Report from the Monterey Public Library Friends & Foundation President (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Monterey Public Library Friends & Foundation President Diane de Lorimier presented a report
to the Library Board.
CONSENT ITEMS
Chair Moroh stated that the Library Board received a written public comment requesting a
revision to the public comment in the draft minutes and recommended that the Board accept
the change. Moroh opened public comments: no public comments.
On a motion by Library Trustee Thomson, seconded by Library Trustee Fellguth, and carried by
the following vote, the Library Board of Trustees approved the consent agenda with revisions to
Item 2:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
2. September 24, 2020 (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Approved with revisions
Other Consent Items
Library Board Meeting Minutes October 22, 2020
3. Request Appropriation of Donated Funds in the Fiscal Year 2020-2021 Library Trust Fund
Budget for Purchase of New Library Materials (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Approved
***End of Consent Agenda***
Chair Moroh opened public comments: no public comments.
PUBLIC COMMENTS
New Business
4. Approve a Letter of Appreciation to Douglas Holtzman, Outgoing President of the Monterey
Public Library Friends and Foundation on Behalf of the Library Board of Trustees (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received and discussed
Thomson expressed his heartfelt thanks and appreciation for Doug’s instrumental work with
the Monterey Public Library Friends & Foundation. Joshi seconded his comments and shared
he enjoyed working with Doug during the Chocolate & Wine Benefit. Petty added that Doug
went above and beyond expectations. Moroh opened public comments: no public comments.
On a motion by Library Trustee Thomson, seconded by Library Trustee Joshi, and carried by the
following vote, the Library Board of Trustees approved the letter of appreciation to Douglas
Holtzman:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
5. Receive Quarterly Trust Fund Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received and discussed
Moroh opened public comments: no public comments.
6. Receive Quarterly Museums & Cultural Arts Activities Report (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite provided a brief report to the Board. She will email the strategic priorities to trustees.
Moroh opened public comments: no public comments.
7. Receive Report from Ad Hoc Benchmarking Library Services and Costs Committee (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received and discussed
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Library Board Meeting Minutes October 22, 2020
Thomson provided a brief summary to the Board. He noted that the committee views this as
an opportunity to learn from other libraries about areas that MPL could improve. Moroh added
that the data received will be useful for future planning. Moroh opened public comments: no
public comments.
8. Discuss Options for a Library Board Study Session on Priority Setting and Provide Direction to
Staff (Not Project under CEQA per Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
Action: Received and discussed
Waite reported it had been a few years since the Board reviewed the strategic priorities. She,
Moroh, and Thomson discussed holding a study session with staff participation. Moroh
appointed Fellguth, Waite, and herself to an ad hoc Strategic Priorities committee. Trustees
discussed holding the session on November 12. Waite will include the current strategic
priorities with the accompanying strategies updated to reflect actions and changes. Thomson
asked Waite to provide a list of her priorities. Moroh opened public comments: no public
comments.
Old Business
9. Receive Report on Radio Frequency Identification Technology (RFID) and Receive
Authorization to Move Forward with a Request For Proposal (RFP) (Not a Project under CEQA
per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received, discussed, and authorized
Waite presented the report and provided information regarding the safety of RFID technology.
Joshi asked that the safety information be linked to the Library’s website. Waite clarified that
the authorization is for a RFP for both RFID and AMH systems. Moroh asked if the RFP will
include a cost-benefit analysis. Thomson commented that the current closure is an excellent
opportunity to try and expedite the process. Petty encouraged staff to learn whether or not the
costs could be paid over a period of time.
Moroh opened public comments: Phoebe Pagano asked if Assistant City Manager
Rojanasathira was still assisting with the process. Waite responded that he was tasked to help
with the RFP, however the assistance was not required with Joshi’s assistance.
On a motion by Library Trustee Petty, seconded by Library Trustee Thomson, and carried by
the following vote, the Library Board of Trustees granted authorization to move forward with a
request for a proposal for the RFID and AMH systems:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
10. Approve One-Time Payout of Community Foundation Endowment Fund 2020 Earnings to the
Library Trust Fund (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Approved
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Library Board Meeting Minutes October 22, 2020
Thomson asked to expand the motion to earmark the funding for the RFID/AMH systems.
Trustees agreed the intention was to request the payout one-time and that this would not
become an annual payout, however recognized that economic circumstances might require an
additional request in the future. Trustees also agreed that if the earmarked funding is not
needed for the RFID/AMH systems, the Board would revisit how the funds should be used.
Moroh opened public comments: no public comments.
On a motion by Library Trustee Fellguth, seconded by Library Trustee Thomson, and carried by
the following vote, the Library Board of Trustees approved the payout of Community Foundation
Endowment Fund 2020 earnings to the Library Trust Fund:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
11. Receive Report from Ad Hoc Library Planning Committee and Provide Direction to Staff (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received and provided direction
Waite reviewed the report noting the request for 10 additional PTS library assistant I hours to
support sidewalk service and 10 hours for a PTS librarian to support the phone and email
service. Thomson noted that the City Manager confirmed earlier that day the monies would be
drawn from the City’s Reopening and Hiring Fund. Moroh opened public comments: no public
comments.
On a motion by Library Trustee Thomson, seconded by Library Trustee Fellguth, and carried by
the following vote, the Library Board of Trustees directed staff to request $20,740 for PTS hours
funded through the Reopening and Hiring Fund:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
INFORMATIONAL REPORTS & STAFF COMMENTS
12. Receive Fund Development Overview (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received and discussed
Interim Fund Development Officer Perna provided a brief overview of the report.
Moroh opened public comments for all the informational reports: no public comments.
13. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received
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Library Board Meeting Minutes October 22, 2020
14. Receive Statistical Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Petty asked about virtual statistics.
TRUSTEE COMMENTS
Joshi welcomed Fellguth.
Fellguth commented that she was thrilled to be working with the Board.
Petty commented that he was looking forward to the planning meeting.
Thomson welcomed Fellguth to the Board. The feasibility study that he, Petty, and Waite
helped present to Council went well and was well received.
Moroh thanked all trustees for participating in the ad hoc committees and staff for their support
and direction.
ADJOURNMENT
Seeing no further business to come before the Library Board, Chair Moroh adjourned the
meeting at 5:59 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Marsha Moroh, Chair
Administrative Assistant Library Board of Trustees
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Agenda
Library Board of Trustees Board of Trustees
Agenda Marsha Moroh, Chair
Jim Thomson, Vice Chair
Library Board of Trustees Jennifer Fellguth
Harish Joshi
Bob Petty
Thursday, October 22, 2020
Library Director
4:00 PM Inga Waite
Teleconference
Monterey, California
IMPORTANT NOTICE: Pursuant to Governor Newsom's Executive Orders N-29-20 and N-33-
20, and to do all we can to help slow the spread of COVID-19 (coronavirus), meetings of the
Monterey City Council and its Boards and Commissions are being conducted with virtual
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CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Report from the Monterey Public Library Friends & Foundation President
(Not a Project under CEQA per Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on
consent or recommended to be continued, tabled or withdrawn, etc. Consent items
consist of those items which are routine and for which a staff recommendation has been
prepared. A member of the public or a Trustee may request that an item recommended
for approval on consent be heard on the regular agenda for further discussion.
Approval of Minutes
2. September 24, 2020 (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Other Consent Items
3. Request Appropriation of Donated Funds in the Fiscal Year 2020-2021 Library
Trust Fund Budget for Purchase of New Library Materials (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes
on any subject which is not on the agenda. Any person or group desiring to bring an item
to the attention of the Library Board may do so during Public Comments or by addressing
a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the
details.
New Business
4. Approve a Letter of Appreciation to Douglas Holtzman, Outgoing President of the
Monterey Public Library Friends and Foundation on Behalf of the Library Board of
Trustees (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
5. Receive Quarterly Trust Fund Report (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
6. Receive Quarterly Museums & Cultural Arts Activities Report (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
7. Receive Report from Ad Hoc Benchmarking Library Services and Costs Committee
(Not a Project under CEQA per Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
8. Discuss Options for a Library Board Study Session on Priority Setting and Provide
Direction to Staff (Not Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Old Business
9. Receive Report on Radio Frequency Identification Technology (RFID) and Receive
Authorization to Move Forward with a Request For Proposal (RFP) (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
10. Approve One-Time Payout of Community Foundation Endowment Fund 2020
Earnings to the Library Trust Fund (Not a Project under CEQA per Article 20,
Library Board of Trustees
10/22/2020 4:00:00 PM
2
Section 15378 and under General Rule Article 5, Section 15061)
11. Receive Report from Ad Hoc Library Planning Committee and Provide Direction to
Staff (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to
make a brief report on activities or a brief announcement. The Director may also ask for
clarification or direction regarding scheduling of Board meetings and study sessions.
12. Receive Fund Development Overview (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
13. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
14. Receive Statistical Report (Not a Project under CEQA per Article 20, Section
15378 and under General Rule Article 5, Section 15061)
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief
report on his or her activities. In addition, the Board may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a
subsequent meeting concerning any Library matter, or direct staff to place a request to
agendize a matter of business on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
10/22/2020 4:00:00 PM
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